February 26, 2014 BFCC meeting

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February 26, 2014 BFCC meeting

Postby Mary Wright » Thu May 22, 2014 6:58 pm

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
FEBRUARY 26, 2014

A meeting of the Building Facilities Construction Committee (BFCC) was held on
February 26, 2014 at the Municipal Center. Mr. Holland called the meeting to order at 7:01 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Shirley Mosczynski (Vice Chair), Linda Brown, Michael Fitzpatrick, Ed Gouin, Virginia Howe, Matt Sargent, William Cundiff (Town Engineer)
ABSENT:

ANNUAL REPORT
It was the consensus of the Committee that Mr. Cundiff and Mr. Holland work together on the Annual Report and submit it outside of the group.

SCHOOL BUILDING PROJECT
Ms. Mosczynski reported that there will be a site walk tomorrow at 5:00 PM, with a School Building Committee (SBC) meeting at 7:00 PM. They have been working hard to get a completion date. The whole project may not be done until summer. The Punch List for the elementary school is nearing completion. The SBC will be discussing the cistern and irrigation system for the fields. They are supposed to be getting some bids for that and for storage buildings for the storage of field maintenance and athletic equipment. They will be discussing the insurance claims and whether or not they are in agreement on the settlement for the roof of the middle school. Travelers is supposed to be coming in with a figure for the claim from the leak in the middle school classroom wing.
Mr. Cundiff stated that since the last meeting, the metal panels for the exterior of the elementary school are all up and installed. There is a new issue with the roof and snow on the gym roof. They have snow guards up, but snow is still falling to the ground from the gym roof. The architect has begun looking at the issue and will come up with some recommendations. They have begun releasing retainage.
The middle school should have been completed by now, but the project has been extended due to the roof leak. Regarding dehumidifiers, Mr. Cundiff stated that the deeds and methods are the responsibility of the general contractors, and they all indicated that dehumidifiers would not gain any advantage in the winter because heat would need to be added for the dehumidifiers to work. It is a relative humidity measurement. They have been doing testing right along, and the last round of testing showed that humidity has been below the threshold. They are expecting to be finished around May.
A discussion was held regarding the design of the gym roof, snow guards and liability.

MUNICIPAL CENTER SPACE
Mr. Cundiff presented a preliminary schedule. There needs to be a designer selection process because the design work would be over $10,000. Mr. Cundiff reviewed the schedule and the scope of work. It is likely to go to Town Meeting for approval for funding. Mr. Cundiff is hoping to keep the project under $100,000 in order to avoid the State’s rigorous construction bidding process.
He presented a Code Compliance Review from Dixon & Salo Architects. They are not going to trigger some of the code compliance requirements. Mr. Fitzpatrick feels that a fire suppression system may have to be required on the second floor. Mr. Cundiff still needs to present the project to the Building Commissioner. A discussion was held including, how to bring the proposal under $100,000, the departments moving upstairs and funding for the project. Mr. Cundiff will be bringing this information to the Capital Committee tomorrow.
Mr. Cundiff would like to issue the RFQ before the next meeting. It was the consensus of the Committee to allow Mr. Cundiff to prepare the RFQ document, review it with Mr. Holland outside of the group and then issue the RFQ.

HEMLOCK STREET BRIDGE
The construction project is currently out to bid. They have 17 potential bidders. Mr. Cundiff has corrected the documents to include a maximum bridge shut down of six weeks. Mr. Cundiff presented the schedule. The site walk will be March 5, 2014 at 10:00 AM at the bridge. The easements for the abutters need to be recorded.

SOUTH STREET BRIDGE
Mr. Cundiff will be before the Conservation Commission on Monday with a filing for the sandbags that they previously had an emergency certificate for. The designer will be filing a full Notice of Intent for the bridge work itself. Mr. Cundiff presented the designer’s schedule. It appears as though some items have fallen behind, however the designer is confident that the Mass DOT Chapter 85 will not take as long as stated in the schedule. They feel they will be on track by the time it goes out to bid.
Mr. Cundiff also included a letter from Greenman-Pedersen, Inc. which goes over funding opportunities. Mr. Cundiff applied for the FHWA Emergency Relief Program. They did not get that award. The State TIP program would be a long process. Mr. Cundiff does not feel the MassWorks program would be a viable option.
Mr. Cundiff did make a 90% submittal to the State for the design of the bridge calculations.

MINUTES
Ms. Mosczynski made a motion to accept the January 15, 2014 Building Facilities Construction Committee meeting minutes as presented. Mr. Sargent seconded the motion. Vote: Aye-6, Mr. Holland abstained.

UPCOMING MEETINGS
March 19, 2014 and April 16, 2014 at 7:00 PM.

ADJOURNMENT
Mr. Gouin made a motion to adjourn the meeting at 7:30 PM. Ms. Howe seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
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