August 27, 2014 BFCC meeting

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August 27, 2014 BFCC meeting

Postby Mary Wright » Tue Oct 14, 2014 6:07 pm

AUGUST 27, 2014

A meeting of the Building Facilities Construction Committee (BFCC) was held on
August 27, 2014 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Virginia Howe, Matt Sargent, William Cundiff (Town Engineer), Mike Guzinski (Town Administrator), Adam Furno (Facilities Maintenance Manager)
ABSENT: Ed Gouin, Shirley Mosczynski (Vice Chairperson)

Ms. Howe made a motion that Sean Holland continue as Chairman. Ms. Brown seconded the motion. Vote: Unanimous.
Ms. Howe made a motion that Shirley Mosczynski continue as Vice Chairperson. Ms. Brown seconded the motion. Vote: Unanimous.

Mr. Cundiff invited Adam Furno, ad hoc member for this topic, to the table.
Mr. Cundiff stated that this Capital Plan for the Municipal Center was approved at Town Meeting under Article 8. The total price to replace the boiler unit, clean the HVAC duct work and evaluate the remaining components, replace the gym roof, and replace the first floor windows is $580,000. Mr. Cundiff reviewed the charts he included to explain the process. He included the Inspector General’s Procurement Sheet for Designer Services because the value of the construction is over $100,000 and designer’s services will be over $10,000. He included a Board of Selectmen (BOS) policy from 2011 that goes over the designer selection process.
Mr. Cundiff presented a draft RFQ and explained the process. The designer fee of $29,000 is 5% of the $580,000 construction value. Mr. Cundiff followed the protocol recommended by the Inspector General’s Office to develop the Scope of Services. Mr. Cundiff explained each task. He is not sure if he wants to bid out all the projects as one project or bid them out separately.
Mr. Furno would like to add Task 6 - As-built plans after the project is complete.
Mr. Cundiff presented a very general Architect’s Schedule. It is not complete. He will work with Mr. Furno on the schedule. He is looking to get a final set of bid documents for the spring season.
Mr. Cundiff explained how the construction values were determined. He explained that they may have to have a BFCC meeting every two weeks for a month or two to expedite the schedule.
Mr. Cundiff reviewed the established minimal submittal requirements.
Regarding Selection Criteria, the applicants will make a submittal under each category and the responses will be scored by the BFCC to get an average score for each applicant. The top candidates will be invited in to interview. After the interviews, the BFCC will forward a recommendation to the BOS. He presented the categories. All references to ADA will be removed.
Mr. Cundiff described the selection process. The BFCC was in consensus that a pre-proposal meeting and walk-through would be a good idea. Included in the packet were the attachments required by state law and a standard boilerplate contract. The BFCC will review the documents and forward feedback to Mr. Cundiff by September 10, 2014 to be incorporated into the draft. The BFCC will vote on the draft on September 17, 2014. The next BOS meeting is September 23, 2014. The project could be advertised by October 1, 2014 and have submittals due by October 31, 2014. The BFCC could review and score submittals on November 19, 2014. By roughly December 3, 2014, the applicants could come in for interviews.
Mr. Furno left the meeting.

Mr. Cundiff stated that both the middle and elementary schools have been issued final Certificates of Occupancy. This weekend they began moving in equipment and furnishings. It looks like classes will start smoothly on September 3, 2014. There are some punch list items still outstanding. Interior items will be worked on after school hours. They are still looking at ways to address snow on the gym roof of the new building. They recently received a price from CTA on those improvements. The Owner’s Project Manager (OPM) should be closing up in the next month or so.
The new gym floor in the middle school was dimpled by equipment and furniture being stored and moved in and out of the gym. Both the contractor and the School Dept. are sharing responsibility. The plan is to sand it and finish it. Mr. Fitzpatrick stated that the typical floor life span, such as that gym floor, is 40-50 years, with maintenance sanding being done every 10-15 years. They are losing 25% of the life by sanding at year one. A discussion was held regarding compensation. Mr. Cundiff stated that the School Building Committee has not finalized their position regarding compensation. The contractor has been instructed to proceed with the proposed improvements.

Mr. Guzinski stated that they are currently looking at avenues to move forward with work in the building without using municipal funds. They are looking at utilizing the Sheriff’s Office and Blackstone Valley Tech. Also, they are looking at the fire suppression issue to get a clear decision as to whether or not sprinklers are required on the second floor. Once they have that answer, they will have a better idea of what the cost would be to utilize that space. The BOS needs to have more discussions on the topic.

Mr. Cundiff stated that the bridge is approximately one-third complete. Both abutments have been removed and the new one built up. The contractor will be working on the decking and timbers in the next couple of weeks. The schedule has fallen behind a little bit because there were no existing foundations for the abutments, and sheeting had to be installed. Because of that, there will be some additional costs, which are still being negotiated. They are looking at September 19, 2014 to open the bridge.

Mr. Cundiff presented a summary of the bid results. The available Chapter 90 Funds are right where the low bid came in, with no contingency. They are looking at a $38,000 deficit for contingency. A future designated account may need to be tapped for those funds. The BOS voted to award the bid to Kenefick. They have begun ordering materials, and Notice to Proceed was issued today.
Ms. Howe asked how infrastructure problems in the Town are ranked, prioritized and reviewed. Mr. Cundiff stated that it depends on the type of infrastructure. There is no comprehensive plan. The Capital Committee takes in information from all the departments and ranks the projects. Safety items are ranked higher and given priority.

Ms. Brown made a motion to accept the May 21, 2014 Building Facilities Construction Committee meeting minutes as presented. Mr. Fitzpatrick seconded the motion. Vote: Aye-4, Mr. Sargent abstained.

There was no discussion.

September 17, 2014 and October 15, 2014.

Ms. Brown made a motion to adjourn the meeting at 8:06 PM. Ms. Howe seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 515
Joined: Thu Jan 12, 2012 8:56 pm

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