October 22, 2014 BFCC Meeting

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October 22, 2014 BFCC Meeting

Postby Mary Wright » Sat Dec 27, 2014 7:54 pm

OCTOBER 22, 2014

A meeting of the Building Facilities Construction Committee (BFCC) was held on
October 22, 2014 at the Municipal Center. Mr. Holland called the meeting to order at 7:07 PM.

PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Virginia Howe, Matt Sargent, William Cundiff (Town Engineer)
ABSENT: Ed Gouin (Unexcused), Shirley Mosczynski (Vice Chairperson-Excused)

Mr. Cundiff suggested going through the scope, which has been modified to include the Primary School Roof Project. He reviewed the spreadsheet. The components of the project need to be tracked separate from each other.
The State Dept. of Capital Asset Management would categorize this project under Group 5, which means that this project should carry 7.2% for designer fee. Right now, the numbers reflect an 11% designer fee. A discussion was held. It was the consensus of the Committee to keep the 11% designer fee for the HVAC project and use 7.2% for the roof and windows.
Mr. Cundiff went through the rest of the revisions. He went through the Scope of Services, task by task. Mr. Cundiff suggested making digital copies of the bid documents available on the internet. There were no comments from the Committee.
It was discussed meeting more frequently after the holidays after the contract is awarded.
The Minimum Requirements section has not changed from the last meeting. Mr. Cundiff has not yet made the edits from the last meeting regarding removing all references to ADA compliance.
November 12, 2014 would be the soonest they could advertise. Last day for Responses to Questions will be December 5, 2014. Submittal packages will be due by December 12, 2014. The BFCC meeting to create a short list will be December 22, 2014. Interviewing the short list candidates will take place January 7, 2015. Mr. Cundiff recommends having a pre-proposal meeting.
Ms. Howe made a motion to amend the RFQ as discussed and forward it to the Board of Selectmen. Ms. Brown seconded the motion. Vote: Unanimous.

Mr. Cundiff stated that last Friday marked 60 days from substantial completion. This means that the contract is formally over with CTA. However, there are a number of Punch List items and CCDs that are being worked on. They will be getting a list of items that CTA does not plan to complete in order to withhold the retainage amounts for those items. They are moving forward with the cistern and the issue with the snow guards. Mr. Cundiff feels that 99% of the issues will be resolved by the end of the month. The athletic fields will be opened next year.

Mr. Cundiff stated that the bridge is substantially complete. Most of the invoicing has been submitted from the contractor. The contractor did submit for the sheeting and water control and for pouring a second 8” slab as a result of a design issue. They are meeting Monday with the designer to discuss responsibility for the slab issue.

Mr. Cundiff stated that there have been a few complaints about the operation of the temporary traffic lights. They are working with the Police Chief and Highway Dept. to resolve the issues. The structure is completed below and is stable. They are now working on the other side of the road. The project is on schedule and on budget.

Mr. Holland opened up the item for discussion. Mr. Fitzpatrick asked if the BFCC should be involved in developing a Building Facilities Needs Plan (Section 3a). Mr. Cundiff stated that this has been done. Durland & Van Voorhis helped the BFCC develop the plan, however there has been no update of the plan since. Some concepts for the second floor of the Municipal Building do exist. A meeting was held with the department heads two weeks ago. Everything is on hold at the moment due to funding. Mr. Cundiff has not seen any information from the Fire Marshall. Mr. Holland asked that a summary of the second floor municipal project and documentation be added to the next meeting agenda. He also asked that a copy of the Van Voorhis document be emailed to the BFCC. A discussion was held. Mr. Cundiff suggested reviewing the Durland/VanVoorhis plan annually.
Appointing a Proponent for each project was discussed.
Ms. Howe made a motion to appoint Adam Furno as Proponent for the Municipal Project and Jeff Kollett as Proponent for the School Building Project. Ms. Brown seconded the motion. Vote: Unanimous. Mr. Cundiff will send out a letter on behalf of the BFCC.
Whether or not to include a dollar amount under Section 4 - Jurisdiction was discussed.

Ms. Brown made a motion to accept the September 17, 2014 Building Facilities Construction Committee meeting minutes as presented. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.
Approval of the September 18, 2014 Building Facilities Construction Committee/School Building Committee meeting minutes was deferred to the next meeting.

There was no discussion.

November 19, 2014 and December 22, 2014.

Ms. Brown made a motion to adjourn the meeting at 8:14 PM. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 510
Joined: Thu Jan 12, 2012 8:56 pm

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