BOS - January 28, 2014

BOS - January 28, 2014

Postby Suzanne Kane » Thu Jan 23, 2014 9:24 am

Board of Selectmen
Agenda
January 28, 2014

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Main Street Safety Discussion

2. Rt. 16 Auto Decision

3. New Entertainment License – The Grille On Main

4. Authorize Deficit Spending of Snow & Ice Account

5. Mutual Aid Agreements
• MGL c40(8G) – Mutual Police Aid
• MGL c40(4J) – Public Safety Mutual Aid
• MGL c40(4K) – Public Works Mutual Aid

6. License Renewals
• Class II
• Common Victuallers
• Auto Amusement
• Entertainment

7. Old Grammar School Disposition Committee Update/Zoning Change

8. OPEB Policy – 3rd Reading/Approval

9. Minutes: December 3, 2013

10. Administrator’s Report

11. Old/New Business

12. Executive Session – Collective Bargaining & Contract Negotiation Strategy

13. Adjournment
_________________________________________________________________________________________________
Future Agenda Items:

February:
Pool Table License Approval – Beagle Club; . Emergency Management Goals – Chief Vinson

TBD: Gvmt Study Discussion; Update Master Plan/Housing Authority; Statewide Mutual Aid
___________________________________________________________________________________________________
___________________________________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
January 28, 2014
Approved February 18, 2014


Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Kevin Morse (Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Rte. 16 Auto Sales: Griffin Powers, John Buco
Other Staff and Citizens: Chief Kent Vinson (Fire Dept.), Chief Patrick Foley (Police Dept.), William Cundiff (Town Engineer), Scott Yacino (School Committee), John Furno (Highway Dept.), Janet Stoica (Telegram & Gazette), Martin Molz (206 Main Street), Bob Flinton (196 Main Street), Ron Parsons (The Grille on Main)

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum
(00:39)
No citizens came forward.

1. Main Street Safety Discussion (00:45)
In the packet is a letter from Mr. & Mrs. Molz dated August 10, 2013.
Chief Foley, Chief Vinson, Mr. Furno, Mr. Molz and Mr. Flinton joined the meeting. Mr. Molz and Mr. Flinton had indicated that, as residents of Main Street, they are concerned about traffic. Mr. Molz finds it difficult and dangerous to pull out from Cummings Court onto Main Street. Cummings Court is at an acute angle to Main Street, visibility is poor, and traffic travels very quickly down Main Street. His letter from August explains the issues as he sees them and offers some solutions. He has been happy with the Town’s response so far, however traffic still travels too fast down Main Street. Mr. Flinton has an issue with trucks speeding from Webster into the center of Town.
Chief Foley responded that there is no place along Main Street to stop a large truck without causing a traffic jam. The Chief does not have the personnel to spare to keep an officer on Main Street. Mr. Bonin suggested a blinking yellow light. Chief Foley spoke about a digital speed sign the Town won, for which the software contract has run out. Mr. Molz offered to sit in his yard and monitor traffic with a speed gun. A discussion was held regarding what to do with the data once it is collected.
A discussion was held regarding crosswalks on Main Street. A member of the audience suggested pavement rumble strips.
Mr. Molz commended Chief Foley for his visibility at the school.
The Board did agree that there is a traffic issue on Main Street and would like to see tangible reaction to the concerns. It was decided that Mr. Molz will borrow a radar gun, gather data, and come back to the Board before the warmer weather comes.

2. Rte. 16 Auto-Decision (30:44)
In the packet are hearing options.
Mr. Davis stated that he received information that there were cars parked across the street from the lot, as well as at the lot, in excess of what the license allows. Ms. Kane stated that the applicant has not completed the application for renewal.
Mr. Brown made a motion to find that the license holder failed to disclose required information on the license application and has stored excess vehicles on the site in violation of the conditions of the license. Mr. Davis seconded the motion. All-Aye.
Mr. Brown made a motion to revoke the license, such penalty to take effect March 5, 2014. Mr. Davis seconded the motion. All-Aye.


3. New Entertainment License-The Grille on Main (34:07)
In the packet is an Entertainment License and conditions.
Ms. Kane presented the application which is for dancing and instrumental and vocal music Monday through Saturday. Mr. Parsons joined the meeting to outline their plans.
Mr. Hughes made a motion to approve the entertainment license for The Grille on Main Street, subject to the conditions that were in place for The Black Lab as of 2012. Mr. Brown seconded the motion. All-Aye.

4. Authorize Deficit Spending of Snow & Ice Account (37:12)
In the packet is a request from John Furno dated January 16, 2014.
Mr. Guzinski presented a request from the Highway Superintendent to deficit spend up to $100,000 in the Snow & Ice Account. The Finance Committee approved this request at their meeting last night. Mr. Guzinski recommends that the Board approve $100,000 in deficit spending into that account.
Mr. Hughes made a motion to deficit spend $100,000 into the Snow and Ice Account. Mr. Davis seconded the motion. All-Aye.

5. Mutual Aid Agreements (38:22)
In the packet are the below listed agreements and related materials.
- MGL c40(8G) – Mutual Police Aid
Chief Foley explained the background of the Mutual Aid agreements. Worcester recently joined the Mutual Aid Agreement which, until Worcester joined, included 72 communities in central Massachusetts. This agreement allows the Douglas Police to act in any town included in the agreement.
Mr. Davis made a motion to approve Worcester as a member of MGL c40(8G). Mr. Brown seconded the motion. All-Aye.
- MGL c40(4J) – Public Safety Mutual Aid
Chief Vinson explained the background of MGL c40(4J). This agreement is an official act to have a statewide mutual aid law, which covers Fire, Police, and EMS.
Mr. Hughes made a motion that the Town join the so-called Statewide Mutual Aid Agreement established under MGL c40(4J) to create a framework for the provision of mutual aid assistance among the parties of the agreement in cases of a public safety incident. Mr. Davis seconded the motion. All-Aye.
- MGL c40(4K) – Public Works Mutual Aid
Mr. Furno presented the above agreement.
Mr. Hughes made a motion to approve the Public Works Mutual Aid Agreement which was established under MGL c40(4K). Mr. Davis seconded the motion. All-Aye.
Chief Vinson will present Emergency Management goals in February.

6. License Renewals (1:00:41)
In the packet is a list of all applications.
- Class II
- Common Victuallers
- Auto Amusement
- Entertainment
Ms. Kane presented the license renewals in the packet. All the applicants that are checked have submitted an application or already have a license. A discussion was held.
Mr. Hughes made a motion to approve all license renewal applications, with the exception of K2 Automotive, TJ Lapan and Rte. 16 Automotive Sales. Mr. Brown seconded the motion. All-Aye.

7. Old Elementary School Disposition Committee Update (1:04:12)
In the packet is a map prepared by William Cundiff, along with related materials.
Mr. Brown stated that the committee has decided that they want to rezone from VR to VB for business use. Mr. Cundiff joined the meeting. He recommended that the flat area behind the school be included in the rezoning. Currently, it is all municipally owned. Mr. Cundiff presented a map. He recommended hiring a surveyor to have the meets and bounds of APO Map 164, parcel 13 surveyed, then rezone from VR to VB. There is a public right of way near Gleason Court. The Assessor has not found what that right of way is designated for. Mr. Cundiff recommended extending the public right of way as part of the survey. Mr. Cundiff will explore the cost with some surveyors.
Mr. Yacino joined the meeting. He had attended a meeting of the committee. There were three different drawings, and it was not clear what package was going to be presented. The School Dept.’s attorney stated that the main access road to the school cannot be a right of way. Mr. Cundiff explained his proposal. A discussion was held.
Mr. Davis made a motion to add a member of the School Committee to the Old Elementary School Disposition Committee. Mr. Hughes seconded the motion. All-Aye.
Mr. Hughes made a motion to agree with the concept of zoning as proposed and to forward it to the Planning Board for a public hearing. Mr. Davis seconded the motion. All-Aye.

Mr. Cundiff will get some quotes, explore funding options, and report back to the Board at the next meeting.

8. OPEB Policy – Third Reading/Approval (1:30:25)
In the packet is the OPEB Policy along with Investment Guidelines, a Trust Agreement, and related materials.
Mr. Guzinski reported that the Finance Committee asked to have two more weeks to review the OPEB information. It was the consensus of the Board to grant the Finance Committee those two weeks.

9. Approval of the Minutes (1:31:25)
December 3, 2013: It was decided to hold approval of the December 3, 2013 Board of Selectmen meeting minutes until Town Counsel has reviewed them.

10. Administrator’s Report (1:32:16)
In the packet are a status report dated January 16, 2014, a letter from Chief Vinson and John Furno dated January 3, 2014 and related materials.
In December, Mr. Guzinski sent out a FY15 budget message to all boards, committee and department heads asking them to submit level funded budgets. The Finance Committee has begun reviewing budgets. The Local Aid from the State will go up $37,700.
Mr. Guzinski presented a quote sheet relative to the article that was approved at the Fall Town Meeting regarding $30,000 for economic development consultants. The sheet was reviewed and recommended by Town Counsel. He will seek three quotes for consulting work and he will do that over the next couple weeks to bring before the next meeting for approval.
Ms. Lane has notified the School Committee of her retirement, effective the end of June, 2014. Mr. Guzinski will serve as a member of the School Committee’s Superintendent Search Committee. They asked that townspeople complete a survey on the school’s webpage.
He and Mr. Cundiff are working with Neil Dixon of Dixon Salo Associates to prepare a proposed plan for the renovation of the second floor of the municipal building for use of municipal offices. He will be putting forward a request for some limited funding to do some work to prepare for the move. He should have a preliminary proposal for the next meeting.
There is a letter in the packet from the Fire Chief. They have taken Engine 4 out of service permanently and have turned it over to the Highway Dept. to put a sander on the back of it. The Highway Department is requesting that the Board vote to dispose of three old vehicles located at the highway department. The list is included in the packet. He requested that the vote to dispose of these vehicles be placed on the next agenda.
The Town nurse has resigned. Mr. Guzinski thanked Grazina Krauss for all her work.
Thomas Griffin of the Highway Dept. resigned. He recommends the Board move to fill the vacancy. It was the consensus of the Board to authorize Mr. Guzinski to move ahead with advertising and filling the position. Mr. Guzinski will ask the Superintendent if the vacancy could be filled with two part-timers.

11. Old/New Business (1:42:37)
Old Business
There was no old business to discuss.
New Business
There was no new business to discuss.

12. Executive Session – Collective Bargaining & Contract Negotiation Strategy: (1:42:45)
Mr. Hughes made a motion at 8:45 PM to go into Executive Session for the purpose of collective bargaining and contract negotiation strategy and to return to regular session for the purpose of adjournment. Mr. Brown seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes - Aye.
Mr. Hughes made a motion at 9:25 PM to return to regular session for the purpose of adjournment. Mr. Brown seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes - Aye.

11. Adjournment (1:43:07)
Mr. Hughes made a motion to adjourn the meeting at 9:25 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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