BOS - February 18, 2014

BOS - February 18, 2014

Postby Suzanne Kane » Thu Feb 13, 2014 8:32 am

Board of Selectmen
Agenda
February 18, 2014



7:00 PM
• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Hearing: Pool Table License – Blackstone Valley Beagle Club

2. Zoning Change Proposals: Monroe St. and Diminutive Change to RC-2

3. Goals for Emergency Management

4. Appointment: Capital Improvement Committee / Old Grammar School Disposition Committee

5. Tri–State Trek Road Utilization Authorization

6. Disposal of Highway Property

7. Approve Snow & Ice Deficit Spending

8. Approve Consulting Contract for Economic Development

9. Open Warrant for ATM/STM

10. Minutes: December 3, 2013, January 28, 2014; Jan. 28 Exec Session

11. Goals – Town Administrator

12. Administrator’s Report

13. Old / New Business

14. Executive Session – Collective Bargaining & Contract Negotiation Strategy

15. Adjournment
________________________________________________________________________________________________________________________
Future Agenda Items:

March 4th :
School Building Update; Pole Petition Hearing (7:05), OPEB Policy Approval Joint Appointment Until Next Election: Planning Board

TBD: Gvmt Study Discussion; Update Master Plan/Housing Authority; Statewide Mutual Aid
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
February 18, 2014
Approved March 4, 2014


Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes (Absent), Kevin Morse (Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Chief Kent Vinson (Fire Dept.), Paula Brouillette (Economic Development Commission), Atty. Rich Bowen, Atty. Henry Lane (Lane and Hamer), Les Stevens.

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:28)
There were no announcements.

• Citizen’s Forum (00:30)
No citizens came forward.

1. 7:05 Hearing: Pool Table License-Blackstone Valley Beagle Club (05:56)
In the packet is an application for a Pool Table License and related materials.
Mr. Bonin opened the public hearing. Ms. Kane presented the application. Ms. Christine Nelson could not be at the hearing today due to the weather. Abutters were notified and no one has come forth with comments. The license is for one year for one coin-operated pool table.
Mr. Davis made a motion to approve the Pool Table License for Blackstone Valley Beagle Club. Mr. Brown seconded the motion. All-Aye.

2. Zoning Change Proposals: Monroe Street & Diminutive Changes to RC-2 (07:50)
In the packet are memos from William Cundiff dated February 11 and February 12, 2014, along with related materials.
Monroe Street: Mr. Guzinski read the memo from William Cundiff, Town Engineer stating that on January 28, 2014 the Planning Board discussed the zoning request presented by Atty. Henry Lane. The Planning Board was unopposed to the change. The Economic Development Commission (EDC) reviewed the proposal with Atty. Lane on February 10, 2014 at the Planning Board’s request. The EDC’s motion to support the zoning change failed by a vote of one in favor to three opposed. They felt the land still had potential to support economic development, and therefore, they did not support rezoning.
Atty. Lane joined the meeting and presented the zoning proposal. He presented that this industrially zoned land is in the middle of residential land. The land is cut off from Rte. 16. Atty. Lane would like the proposal on the warrant for the Spring Town Meeting. The warrant will close on March 7, 2014.
Mr. Davis felt it would be premature to change the zoning on this land, especially in light of approving a contract with the WBDC. A discussion was held. It was decided to have the WBDC review the proposal.
Mr. Davis made a motion to not recommend the article for the zoning change to the Planning Board at this time. Mr. Brown seconded the motion. All-Aye.
Atty. Lane left the meeting.
Diminutive Changes to RC-2: Les Stevens joined the meeting. Mr. Guzinski presented a memo from William Cundiff stating that the Planning Board discussed Mr. Stevens’ request. The Planning Board voted to support the proposal. This proposal virtually eliminates the pre-existing, non-conforming lots. Mr. Stevens answered questions about the plan.
Mr. Davis made a motion to forward the proposal to the Planning Board as presented for a public hearing and to submit the article to the Board of Selectmen for the inclusion in the Annual Town Meeting Warrant, conditional endorsement subject to further comment by the Planning Board. Mr. Brown seconded the motion. All-Aye.

3. Goals for Emergency Management (27:12)
In the packet is “Goals for Emergency Management”.
Fire Chief Kent Vinson joined the meeting. He stated the mission of Emergency Management in Douglas, which is to make sure they are prepared to withstand any type of emergency. Emergency Management can help advocate for the Town of Douglas. Chief Vinson presented the specifics of the plan. He would like to appoint two deputies. He would like to revisit the issue of shelters. A discussion was held.

4. Appointment: Capital Improvement Committee/Old Grammar School Disposition Committee (51:57)
In the packet are two applications and related materials.
Don Gonynor applied to the Capital Improvement Committee to be a member-at-large for a term ending June 30, 2016, and John Snay applied to the Old Grammar School Disposition Committee for a term ending at the end of the project.
Mr. Davis made a motion to approve both appointments as presented. Mr. Brown seconded the motion. All-Aye.

5. Tri-State Trek Road Utilization Authorization (52:40)
In the packet are a letter from David Virden dated January 23, 2014, a Certificate of Liability, and related materials.
Mr. Guzinski presented the request to travel through Town Friday June 27, 2014 for the 12th annual ALS TDI Tri-State Trek. The Police Dept. is aware of it.
Mr. Davis made a motion to approve the request of the Tri-State Trek. Mr. Brown seconded the motion. All-Aye.

6. Disposal of Highway Property (53:39)
In the packet is a memo from John Furno dated January 16, 2014, along with related materials.
Mr. Guzinski presented the request to declare the items on the list as surplus equipment and to authorize the sale or disposal of the items. Mr. Guzinski supports this request. The vehicles are no longer serviceable. Mr. Guzinski presented the list.
Mr. Davis made a motion to declare the items as surplus and to authorize the Highway Superintendent to dispose of the items. Mr. Brown seconded the motion. All-Aye.

7. Approve Snow & Ice Deficit Spending (56:46)
In the packet is a memo from John Furno dated February 18, 2014.
Mr. Guzinski presented the request from the Highway Superintendent to deficit spend the Snow and Ice account by $100,000. As of this morning, the total cost for all the storms is $275,500. Mr. Guzinski recommended approval of the request.
Mr. Davis made a motion approve the request of the Highway Superintendent to incur liability and make expenditures in the Snow and Ice Account in the amount of $100,000 beyond current spending authorization. Mr. Brown seconded the motion. All-Aye.

8. Approve Consulting Contract for Economic Development (00:42)
In the packet are submitted quotes, a contract and related materials.
Mr. Guzinski received two quotes in relation to the solicitation for economic development for the Town. He recommended awarding the contract to the Worcester Business Development Corporation (WBDC) at a rate of $2,500/month. The contract has been reviewed by counsel. Mr. Davis spoke in favor of the WBDC.
Mr. Davis made a motion to award the contract to the Worcester Business Development Commission as presented. Mr. Brown seconded the motion. All-Aye.
It was the consensus of the board to appoint Paula Brouillette as a liaison to coordinate the work between the Town and WBCD. Ms. Brouillette is willing to serve. Mr. Bonin asked Mr. Guzinski to invite the WBDC to the March meeting.

9. Open Warrant for ATM/STM (59:38)
In the packet is a memo from Mr. Guzinski dated February 14, 2014.
Mr. Guzinski recommended that the Board vote to open the warrants for the Annual and Special Town Meetings to be held on Monday, May 5, 2014 at 7:00 PM. He recommended that the warrant for the Annual Town Meeting be closed on Friday, March 7, 2014, and he recommended that the warrant for the Special Town Meeting be closed on Friday, March 7, 2014.
Mr. Brown made a motion to open the warrants for the Annual and Special Town Meetings to be held on Monday, May 5, 2014 at 7:00 PM and also that both warrants will be closed on Friday, March 7, 2014. Mr. Davis seconded the motion. All-Aye.

10. Approval of the Minutes (60:21)
December 3, 2013: Mr. Brown made a motion to approve the minutes of the December 3, 2013 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All–Aye.
January 28, 2014: Mr. Brown made a motion to approve the minutes of the January 28, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All–Aye.
January 28, 2014, Executive Session: Mr. Davis made a motion to approve and retain in their entirety the minutes of the January 28, 2014 Board of Selectmen Executive Session meeting, as presented. Seconded by Mr. Brown. All–Aye.

11. Goals-Town Administrator (62:14)
In the packet is a list of goals updated February 14, 2014.
Mr. Guzinski outlined the goals that were in place last year and their status. Regarding Martin Road Park, the Town has done work to improve the sightlines. It was the consensus of the Board to review these goals at the next meeting.

12: Administrator’s Report (67:23)
In the packet are a letter and spreadsheet from Dr. Fitzpatrick dated February 7, 2014, a letter to Dr. Fitzpatrick from the Town of Uxbridge’s Town Administrator dated February 14, 2014, a letter from Martha Coakley dated January 30, 2014, a preliminary plan for the 2nd floor of the municipal building, and related materials.
Mr. Guzinski received a letter from Dr. Michael Fitzpatrick, the Superintendent of Schools for Blackstone Valley Regional Vocational Technical High School, containing a spreadsheet outlining the fiscal impact of new debt to renovate the high school. The Board will need to decide by March 18, 2014 whether or not to place a ballot question on the Annual Town Election warrant. The estimated annual cost to Douglas would be $12,600. If they do not decide to put a ballot question on the election warrant, the amount would have to be absorbed by the Town’s operating budget. He and other town administrators will be sending a letter to Dr. Fitzpatrick to discuss the issues. Mr. Guzinski hopes to meet with Dr. Fitzpatrick before the next Board of Selectmen meeting. Atty. Bowen explained that if they do not act, it would be considered assent to incur debt. He explained the Regional School Agreement. A discussion was held.
Mr. Guzinski reported that the Attorney General’s Office approved the Sign Bylaw.
Mr. Guzinski reported that the school district will be turning over the second floor of the municipal building by June, 2014. He is working with Mr. Cundiff to formulate plans for renovations. They have hired Neil Dixon of Dixon and Salo Associates to assist in the planning. Mr. Guzinski has met with department heads and staff, and he has included a plan in the packet as a preliminary scenario. He will be meeting with the Capital Committee to discuss the costs associated with the renovation.

13. Old/New Business (86:11)
Old Business
There was no old business to discuss.
New Business
It was the consensus of the Board to send a letter of congratulations to the high school basketball team for reaching the finals in the Clark Tournament.

14. Executive Session – Collective Bargaining & Contract Negotiation Strategy: (86:51)
The Board did not go into Executive Session.

15. Adjournment (87:09)
Mr. Davis made a motion to adjourn the meeting at 8:25 PM. Mr. Brown seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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