BOS - March 4, 2014

BOS - March 4, 2014

Postby Suzanne Kane » Fri Feb 28, 2014 10:41 am

Board of Selectmen
March 4, 2014

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Pole Petition – Plan #16304612 Locust Street

2. Joint Appointment w/Planning Board – Until Next Election

3. WBDC (Worcester Business Development Corp) Update

4. School Building Project Update

5. Cable – Staff Hours / Space Needs

6. Discussion – 2nd Floor of Municipal Center

7. T.A. Goals

8. Minutes: February 18, 2014

9. Administrators Report

10. Old/New Business

11. Executive Session – Collective Bargaining & Contract Negotiation Strategy

12. Adjournment
Future Agenda Items:

March 18
: 7:05 PM - Pole Petition Hearing – Hemlock St, 7:10 PM - Pole Petition Hearing – Maple St; Discuss FY15 Budget

TBD: Gvmt Study Discussion; Update Master Plan/Housing Authority; Statewide Mutual Aid
March 4, 2014
Approved March 18, 2014

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Cable Advisory Committee: Mitch Cohen (also School Building Committee), Tom Devlin
Planning Board: Ernest Marks (Chair), Eben Chesebrough, Mike Greco, Tracy Sharkey, Bob Werme, Jr., Mike Zwicker
WBDC: Roberta Brien (VP), Jonathan Weaver (Sr. Project Manager), Lisa Drexhage (Sr. Project Manager)
Other Staff and Citizens: William Cundiff (Town Engineer), Paul Peterson (Economic Development Commission), Paula Brouillette (Economic Development Commission), Ken Ballou, Janet Stoica (Telegram & Gazette)

• Pledge of Allegiance (00:08)

• Chairman’s Announcements (00:26)
A moment of silence was held to remember Derek Brown.
Mr. Davis congratulated Jessica Findley, a math teacher in Douglas who received the Presidential Award. She is the only winner in Massachusetts. She will be going to the White House.
Mr. Morse apologized to the public for not being present for several meetings. He is trying to clear his travel schedule so that he can attend the BOS meetings.

• Citizen’s Forum (02:07)
No citizens came forward.

1. Pole Petition-Plan #16304612, 12 Locust Street (12:04)
In the packet is a Petition for Joint or Identical Pole Locations along with related materials and memos.
Mr. Bonin opened the public hearing. Michael Frasier of National Grid joined the meeting. He stated that the Town requested that National Grid remove trees. Guide wires need to be installed on poles 19-84 and 20-84.
Mr. Hughes made a motion to close the public hearing at 7:15 PM, Pole Petition-Plan #16304612, 12 Locust Street. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse - Aye.
Mr. Morse made a motion to approve the Pole Petition Plan #16304612. Mr. Davis seconded the motion. All-Aye.

2. Joint Appointment with Planning Board – Until Next Election (15:08)
In the packet are applications from Diane Dube and Ken Ballou, along with related materials.
The members of the Planning Board joined the meeting. Mr. Marks called the meeting of the Planning Board to order at 7:15 PM. Ms. Kane presented the applications. Mr. Ballou joined the meeting to state his reasons for wanting to serve on the Planning Board. Mr. Marks informed Mr. Ballou of the meeting times for the Planning Board and clarified that Mr. Ballou would consider running for a 5-year term on the Planning Board at the May election.
Diane Dube also submitted an application, but was not present at the meeting. Mr. Davis spoke in favor of Ms. Dube’s appointment. A discussion was held. Mr. Chesebrough suggested that Ms. Dube be encouraged to apply to the Conservation Commission, as they have three vacancies and Ms. Dube stated an interest in that board.
Mr. Marks would welcome a full member and an Associate Member to the Planning Board. Ms. Kane mentioned that an Associate Member is also a joint appointment.
Mr. Davis made a motion to appoint Ken Ballou to the Planning Board for a term ending at the next election. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye, Ernie Marks – Aye, Eben Chesebrough – Aye, Mike Greco – Aye, Tracy Sharkey – Aye, Bob Werme – Aye, Mike Zwicker – Aye.
Mr. Chesebrough made a motion to close the Planning Board meeting at 7:30 PM. Ms. Sharkey seconded the motion. All-Aye.
The members of the Planning Board left the meeting.

3. WBDC (Worcester Business Development Corp.) Update (02:13)
In the packet is a Town of Douglas Quote Solicitation.
The members of the WBDC joined the meeting, introduced themselves and gave a brief history of the WBDC. Ms. Brien spoke about their current projects and how they can help Douglas create more opportunities, expand the tax base and create jobs. Ms. Brien spoke to the WBDC’s experience relative to a small town, like Douglas.
Ms. Drexhage has visited the Old Grammar school. For that location, they WBDC is looking at Senior Housing or Professional Services, Mr. Bonin would like the Town to embrace a medical group.
The WBDC will be back before the Board in a couple months. They WBDC left the meeting.

4. School Building Project Update (30:10)
In the packet are the current School Building Project budget and schedule.
Mr. Cohen joined the meeting. He reported that the new elementary school opened in September. Over February vacation, CTA Construction crossed several hundred items off the elementary school’s Interior Punch List, so that approximately 50 items remain on that list.
There was a supply problem for the exterior metal panels. CTA fell behind schedule on this issue. There are a few items remaining on the Exterior Punch List.
The roof has not been fully punched due to the snow. There were no known leaks.
Snow fell off the gym roof onto the ground in the middle of the night. There is a snow guard on the roof, however there was simply too much snow to be contained. The architects are currently reviewing options to increase snow protection. Currently, the area has been taped off to foot traffic.
The middle school repairs continue. There was a major roof leak in the classroom wing on October 4, 2013 during a heavy rain. There has been no mold detected. Travelers is paying CTA directly for this work. The schedule still shows a Substantial Completion date of July 1, 2014. That date may be able to be moved back to June 15, 2014.
The settlement with Travelers for last year’s roof leak is still being finalized. Mr. Cohen asked for an article at the May Town Meeting, similar to the fall article.
The budget is sound. $2.3 million out of $50 million is uncommitted. The vast majority should be remaining at the end of the project. The final borrowing should occur in early summer.

5. Cable-Staff Hours/Space Needs (44:56)
In the packet are the following: memos from Mr. Cohen dated February 27, 2014, the Cable Access Coordinator job description, an email from Atty. Bowen dated January 28, 2014, and related materials.
Mr. Bonin read a letter from Atty. Bowen. Mr. Devlin joined Mr. Cohen at the table. Mr. Cohen gave the background on the position of Cable Access Coordinator. Patrick Aldrich has been the Coordinator for approximately five years. The level of responsibility for the Coordinator has increased. The Cable Access Committee would like to increase Mr. Aldrich’s hours from 19 hours/week to 29 hours/week for the remainder of the fiscal year (June 30, 2014) in order to maintain the programming that they have now. They are not looking to increase the operating budget or cable fees, they would simply re-structure in order to fund the additional hours. Mr. Aldrich would not have to take advantage of Health Insurance. Mr. Cohen put together a rough FY15 budget. A discussion was held, including hiring another part-time person and reassigning duties. The Cable Contract will be reviewed by the Board of Selectmen mid-May.
Mr. Hughes made a motion to change the Cable Coordinator position from part-time to full-time. Mr. Morse seconded the motion. Aye-4, No-1.

6. Discussion-Second Floor of Municipal Center (62:39)
In the packet is a memo from Bill Cundiff dated February 28, 2014, along with draft plans and materials.
Mr. Cundiff joined the meeting. The School Dept. will be vacating the second floor of the Municipal Center in June, and the Town is looking to expand the Municipal Center operations into the space. Mr. Cundiff and Adam Furno worked with architects from Dixon & Salo. The architects’ preliminary estimate is approximately $220,000 to finish the floors, paint the walls, install telephone, internet, electrical, moving and cleaning, etc.
The only significant item is that the second floor does not have a fire suppression system, which would be required and could cost as little as $35,000. The additional cost for utilities would be $15,000/year, which is currently being paid for by the School District. At the next meeting on March 18, 2014, Mr. Guzinski will have more information on the fire suppression system and he will have talked with the Capital Committee. A discussion was held.
Mr. Cohen stated that the Cable Access Committee does have some money for capital needs that they could invest in the second floor. A discussion was held. Mr. Morse cautioned that the funds can only be used for items relevant to cable and suggested that counsel be consulted. Mr. Davis asked Mr. Guzinski to be prepared at the next meeting to present the needs of the departments. Mr. Cohen stated that as part of the license, Charter will be re-wiring the Town’s public access wire, converting it to fiber and bringing an additional line to the second floor.
Mr. Cohen left the meeting.

7. Town Administrator Goals (87:32)
In the packet is a Goals Update dated February 14, 2014.
These goals will be reviewed in late May or June. Fresh goals will be set up at that time.

8. Approval of the Minutes (88:31)
February 18, 2014: Mr. Davis made a motion to approve the minutes of the February 18, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Morse. Aye-3, Mr. Hughes and Mr. Morse abstained.

9. Administrator’s Report (89:22)
In the packet is a letter from Dr. Fitzpatrick dated February 7, 2014.
Mr. Guzinski stated that this afternoon, Atty. Henry Lane dropped off a petition article in regards to the zoning change that the Board of Selectmen declined to forward to the Planning Board at their last meeting. This zoning change will be on the Annual Town Meeting warrant as a petition article. It is in Mr. Guzinski’s office for review.
Mr. Guzinski presented a document from Michael Fitzpatrick, Superintendent of Blackstone Valley Regional Vocational Technical High School (BVT) regarding the $2.9 million dollar renovation reconfiguring the high school. The managers from all 13 towns in the district met with Dr. Fitzpatrick last week. The regional school committee will vote on March 6, 2014 to incur the debt. Mr. Guzinski was concerned about the timeline. Dr. Fitzpatrick informed the managers that the formal notice of the vote will not go out until early April so the towns will have time to put the article on the warrant for Town Meeting. Mr. Guzinski recommends that the Board place this article on the Town Meeting warrant. If there is no action, it will be approved by default. The Board has an option to place this as a ballot question for a debt exclusion. The estimated annual cost to the Town is over $12,000.
The managers voiced concern as to how the expansion would affect the operation of the district and future assessments to the towns. The expansion would create spots for an additional 200 students. Concerns were voiced regarding the towns being assessed for post-secondary programs. Mr. Guzinski will write a letter to BVT asking for updated figures and clarification.
At the March 18, 2014 meeting, the Board will be looking at the first draft of the Town Meeting Warrants and Mr. Guzinski will be asking the Board to make a determination as to whether or not they want a debt exclusion question on the warrant.

10. Old/New Business (101:05)
Old Business
There was no old business to discuss.
New Business
Mr. Davis stated that the EDC approached him regarding the Sullivan property on Rte. 16, which was going to be a wind farm. It looks like the wind farm will not occur. They spoke about creating a master TIF agreement, which would provide someone a tax incentive for development of that site. Mr. Davis will draft something.

11. Executive Session – Collective Bargaining & Contract Negotiation Strategy: (102:42)
Mr. Hughes made a motion at 8:40 PM to go into Executive Session for the purpose of collective bargaining and contract negotiation strategy and to return to regular session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Hughes made a motion at 9:35 PM to return to regular session for the purpose of adjournment. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse - Aye.

12. Adjournment (103:02)
Mr. Hughes made a motion to adjourn the meeting at 9:35 PM. Mr. Morse seconded the motion. All – Aye.

Respectfully submitted,

Mary Wright
Recording Secretary
Suzanne Kane
Posts: 655
Joined: Wed May 25, 2005 2:01 pm

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