BOS - April 1, 2014

BOS - April 1, 2014

Postby Suzanne Kane » Fri Mar 28, 2014 10:28 am

Board of Selectmen
Agenda
April 1, 2014

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Approve& Sign FY15 Revaluation Contract

2. Approve & Sign ATM / STM Warrants

3. Vote to Recommend FY15 Budget

4. Minutes: March 18, 2014

5. Administrator’s Report

6. Old/New Business

7. Adjournment
_________________________________________________________________________________________________________
Future Agenda Items:

TBD:
Gvmt Study Discussion; Update Master Plan/Housing Authority;
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
April 1, 2014
Approved May 6, 2014

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes (Absent), Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Mitch Cohen (School Building Committee), Paula Brouillette (Capital Improvement Committee), Don Gonynor (Capital Improvement Committee), Janet Stoica (Telegram & Gazette)

• Pledge of Allegiance (00:08)

• Chairman’s Announcements (00:25)
There were no announcements.

• Citizen’s Forum (00:34)
Mr. Cohen joined the meeting and stated that there was a minor water leak in the gym of the new elementary school yesterday. The issue has been reviewed and patches were made today. There is a small amount of damage. The recommendation is to put some fans on it, let it dry and evaluate it. Architects will be looking at it on Thursday.

1. Approve and Sign FY15 Revaluation (03:21)
In the packet is a FY15 Revaluation Contract.
Mr. Guzinski stated that the revaluation is conducted by the Assessors once every three years. $60,000 was budgeted; the quote came in at $45,000. The contract has been reviewed by Town Counsel. The Assessors recommend approval of the contract.
Ms. Lovett made a correction (64:42). The contract for the revaluation was with Patriot last year.
Mr. Davis made a motion to approve the contract for Mayflower Valuation Ltd. to assist with the revaluation for FY15. Mr. Brown seconded the motion. All-Aye.

2. Approve and Sign ATM and STM Warrants (05:04)
In the packet are the Annual Town Meeting (ATM) and Special Town Meeting (STM) draft warrants, a Capital Funding History and a Capital Projects Article.
Mr. Guzinski stated that there have only been a few minor changes to the warrant since they were presented at the meeting two weeks ago. In Article 1 of the STM, there are three additional requests for transfers: a $7,000 request from the Highway Dept. for expenses related to unexpected repairs to vehicles, $2,500 transfer for work associated with the Old Grammar School (Selectmen’s Account), and a $5,420 transfer to Ambulance Wages. Mr. Guzinski recommended that the Board approve and sign the STM warrant as presented.
Mr. Davis made a motion to approve the Special Town Meeting warrant as presented. Mr. Morse seconded the motion. All-Aye.
The budgetary amounts for Articles 3, 4, and 5 have been included in the ATM warrant since the last meeting. The Personnel Board at their March 25, 2014 meeting supported a 1% COLA as being presented in Article 6 and the Capital Committee has met and made their recommendations. Those recommendations are included in Article 8.
Mr. Guzinski read Article 8 and the recommendations, which include raising and appropriating, transferring and/or borrowing the sum of $1,341,508 to fund: Water & Sewer Dept. water booster station replacement, Municipal Center HVAC replacement, Municipal Center gym roof replacement, Municipal Center first floor window replacement, Highway Dept. dump truck with plow and sander, Highway backhoe, financial software, Highway Dept. one ton pickup with plow, Jaws of Life, Fire car 1, school security cameras, and high school water heater repairs. Mr. Guzinski stated that most of the items have been on the Capital list for a number of years due to lack of funding. Regarding funding, if approved the first six items would be funded from a bond, which would be borrowed along with the second borrowing for the School Building Project. The remaining projects would be funded from $95,000 from a reduction in Veterans’ benefits and revaluation expenses, and $90,610 from proceeds from the land auction. The Water and Sewer Enterprise Fund would be funding 50% of the water booster station replacement and $33,910 towards the purchase of financial software. Mr. Guzinski presented the history of capital projects in Douglas since 2006.
The borrowing would not need a debt exclusion, and there would be no direct impact on taxes since there will be debt falling off in FY15 and FY16. Mr. Guzinski stated that it would be many years before the Town could fund this many projects within the cap.
A discussion was held regarding bonding and the Town’s bond rating. Ms. Lovett explained that bonding agencies do not look favorably on towns that do not maintain their infrastructure.
Mr. Morse does not like replacing debt with debt and does not support the purchase of municipal vehicles at this time. Mr. Guzinski explained that the 1979 dump truck that just went off line literally fell apart. The Town is on the verge of renting a backhoe for $3,000/month due to the cost of repairs. The fuel bill for the Municipal Center is over $45,000. The current boiler is only 50% efficient. The Board asked for a comparison of anticipated annual savings if the windows and HVAC system in the Municipal Center are replaced.
Mr. Morse asked if the municipal vehicles could be leased and that cost be part of the individual departments’ operational budgets. Mr. Guzinski replied that the Town has leased police cruisers in the past and leasing did not result in any savings. Mr. Guzinski is not sure if a lease for municipal vehicles would work due to the length of time the vehicles are kept and used. Mr. Gonynor added that the operating budgets are very lean and have been cut so drastically as to not allow the cost of a lease to be added to the departmental operating budgets. He feels the interest from a bond would be less than the interest on a lease. The Board asked Mr. Guzinski to investigate the cost to lease the municipal vehicles proposed in Article 6.
Mr. Davis made a motion to approve and sign the Annual Town Meeting warrant as presented. Mr. Brown seconded the motion. All-Aye.

3. Vote to Recommend FY15 Budget (39:48)
In the packet is the FY15 Budget Recommendation.
Mr. Guzinski is recommending a 1% COLA and steps for non-union employees. This has been supported by the Personnel Board. Since the last meeting, there were adjustments in Wages and Stipends to the Building Dept. including a reduction in hours from 30 to 19 hours/week for the Building Inspector. Other changes involve the Board of Health, including an increase in wages of $4,200 to hire a clerk to administer the Transfer Station work.
Mr. Morse asked about transferring the running of the Transfer Station to the Dept. of Public Works (DPW). Mr. Guzinski replied that he has spoken with the Highway Superintendent, who is concerned about the added workload with the staff that he currently has. The Town does not have a DPW. Mr. Morse would like the formation of a DPW to be an agenda item. Mr. Guzinski will send a letter to the Board of Health to begin that dialog.
Mr. Guzinski stated that the budget is balanced. This budget does not include the results of the negotiations with the unions or the second borrowing for the school building project. There is a reduction in State Aid. Mr. Timothy Harvey, District Director from Senator Moore’s office joined the meeting. He stated that Sen. Moore will be fighting to increase State Aid numbers. Mr. Guzinski asked for Mr. Harvey’s assistance in applying for several grants. Mr. Harvey stated that the letter for the Civil War Memorial grant was submitted today. Mr. Guzinski spoke about Douglas State Park. Mr. Harvey left the meeting.
Mr. Morse made a motion to approve the FY15 Budget as submitted and forward it to the Finance Committee for deliberations. Mr. Davis seconded the motion. All-Aye.

4. Approval of the Minutes (62:50)
March 18, 2014: Mr. Davis made a motion to approve the minutes of the March 18, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Morse. All-Aye.

5. Administrator’s Report (63:32)
Mr. Guzinski thanked all the department heads, boards, committees and Ms. Lovett for their work putting together the budgets and warrants for the town meetings.

6. Old/New Business (64:40)
Old Business
There was no old business to discuss.
New Business
There was no new business to discuss.

7. Adjournment (65:14)
Mr. Morse made a motion to adjourn the meeting at 8:05 PM. Mr. Brown seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
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Suzanne Kane
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