BOS - June 3, 2014

BOS - June 3, 2014

Postby Suzanne Kane » Thu May 29, 2014 10:40 am

Board of Selectmen
Agenda
June 3, 2014
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Discuss Paving Martin Road Park Entrance

2. FY15 Annual Appointments

3. Junk Dealer License Renewal – Beaupre Scrap LLC

7:30 PM
4. Senator Moore – Legislative Update

5. WBDC Update

8:00 PM
6. Pole Petition – Plan # 16744344 – Mumford Street

7. Strategic Budget Committee – Appoint, Scope & Goals

8. Minutes: May 20, 2014

9. Administrator’s Report

10. Old/New Business

11. Adjournment
________________________________________________________________________________
Future Agenda Items:

July 1st:
Loss Control Update, Release Executive Session Minutes

TBD: Gvmt Study Discussion; Update Master Plan/Housing Authority;
________________________________________________________________________________
________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
June 3, 2014
Approved July 8, 2014


Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin (left the meeting at 8:45 PM), Keith Brown, Hal Davis, Mike Hughes, Kevin Morse (Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Committee (EDC): Paula Brouillette, Paul Peters, Daniel Pomfret, and Carol Gogolinski.
Worcester Business Development Commission (WBDC): Craig Blais (President), John Weaver (Sr. Project Manager), Lisa Drexhage (Project Manager)
Other Staff and Citizens: Senator Richard Moore, and Bill Mathieu (National Grid).

• Pledge of Allegiance (00:08)

• Chairman’s Announcements (00:27)
There were no announcements.

• Citizen’s Forum (00:31)
No citizens came forward.

1. Discussion: Paving Martin Road Park Entrance (00:40)
In the packet are a letter and estimates from John Furno dated 5/15/14.
Mr. Guzinski presented estimates from John Furno, Highway Dept. Superintendent. Mr. Furno estimated the cost to maintain the entrance as it is to be $2,400/year. The estimate to pave the 500’ x 20’ entrance is $12,678. Mr. Furno does not have the funds in his budget to do the work this year, but he may be able to fund it out of next year’s budget as of July 1, 2014. Mr. Guzinski will have an update by the first meeting in July.
The BOS was in agreement that it would be cost effective to pave the entrance.

2. FY15 Annual Appointments (04:11)
In the packet is a list of FY14 Annual Appointments.
Ms. Kane presented the appointments. Ms. Kane has spoken to the chairs of the committees and the appointees. All current openings are posted at the Town Hall, the Town website and on Channel 11. The Planning Board Alternate will be appointed at a later date.
Mr. Bonin made a motion to approve the FY15 Annual Appointments to the terms as presented. Mr. Davis seconded the motion. All-Aye.

3. Junk License Renewal: Beaupre Scrap, LLC (05:58)
In the packet is an application along with related emails from interested parties.
Ms. Kane presented the application. Mr. Beaupre does not have an Occupancy Permit yet, but wants to keep the license current.
Mr. Davis made a motion to approve the Junk License renewal for Beaupre Scrap, LLC as presented. Mr. Bonin seconded the motion. All-Aye.

4. 7:34 PM Senator Richard Moore-Legislative Update (28:22)
In the packet is a letter from Sen. Moore dated 5/28/2014, along with related articles and an FY15 Estimated Local Aid spreadsheet.
Senator Moore joined the meeting. He announced the formation of a Foundation Review Commission that will look at what it really costs to educate a student in Massachusetts. The State is looking at School Choice and transportation costs out of the vocational district.
The Town will be receiving a letter from Sen. Moore regarding a proposal for $22,500 for seasonal police at Wallum Lake. Commissioner Murray will be present at the meeting on June 12, 2014. Mr. Davis had heard that the DCR was thinking of putting in a Fast Lane to the entrance of the park. Sen. Moore will inquire.
Sen. Moore stated that the project to upgrade Harrington Hospital’s Emergency Dept. is under way and it will be open in October, 2014.
Douglas will be receiving a grant for $7,500 for the restoration of the Civil War Monuments and a $12,100 grant for Water/Sewer energy improvements.

5. WBDC Update (48:04)
In the packet is a copy of a PowerPoint presentation, along with related materials.
Mr. Weaver, Mr. Blais, Ms. Drexhage and members of the EDC joined the meeting. The WBDC has been working with the Town since March. Mr. Weaver gave a PowerPoint presentation to show the properties they have been researching. They are looking at ownership and financing challenges. He talked about the work that has been done on Gilboa Street. He presented that it would cost an estimated $8 million to construct an access road. He presented other options for infrastructure.
Mr. Weaver spoke about funding sources for economic development and infrastructure projects. He presented a hybrid scenario, which looked at shortening the road and looking at private utilities.
Mr. Weaver would like the town to focus on a market analysis, infrastructure requirements and capacity, ownership and timeline. The WBDC would like to work with the Town and staff over the summer and develop some MOUs. Mr. Weaver also recommended that the Town look at what types of sites they want to be created, i.e. light vs. heavy manufacturing.
Mr. Blais spoke about the Gilmore Street project.
Ms. Drexhage presented proposed plans for Rte.16 East and West. She spoke about looking at unknown parcels that exist throughout the Town.
Mr. Weaver cautioned that the DCR is looking to purchase property in Rte. 16 West, which would cause the Town to lose 30% of property most ready for development. Therefore Rte.16 West should be the Town’s first priority.
Second priority would be Gilboa Street and third priority would be Rte. 16 East.
The BOS asked for an action Plan as soon as possible and invited the WBDC to attend their meeting on June 12, 2014.
Ms. Drexhage is working on the Old Grammar School site. She needs some recommendations from the Town.
Ms. Drexhage recommended a corridor study for the Main Street area. She forwarded a sample of an RFP to the EDC. She stated that utility intermunicipal agreements are looked upon favorably.
The WBCD and EDC members left the meeting.

6. 8:50 PM Pole Petition: Plan #16744344, Mumford Street (1:43:07)
In the packet are a pole petition and related materials.
Mr. Hughes opened the public hearing. Mr. Mathieu joined the meeting. He stated that National Grid wants to sustain pole 21 with their own facilities.
Mr. Davis made a motion at 8:51 PM to close the public hearing, Pole Petition #16744344, Mumford Street. Mr. Brown seconded the motion. All-Aye.
Mr. Davis made a motion to approve Pole Petition #16744344, Mumford Street. Mr. Brown seconded the motion. All-Aye.


7. Strategic Budget Committee-Appointments, Scope and Goals (07:49)
In the packet is an outline for a proposed Strategic Budget Committee.
Mr. Guzinski presented the outline, which recommends a five-member board to develop a model for a five-year sustainable budget. Initial findings are to be presented to the BOS in January, 2015.
Mr. Guzinski presented the differences between the responsibilities of the Finance Committee and the Strategic Budget Committee. Ms. Brouillette presented the differences in each committee’s focus. A discussion was held.
Mr. Davis made a motion to establish a Strategic Budget Committee with the criteria outlined in the presentation made to the board by the Town Administrator. Mr. Bonin seconded the motion. All-Aye.
A volunteer from the BOS will be chosen at the next meeting.
Mr. Guzinski will notify the committees that need to volunteer a member to serve on the Strategic Budget Committee.

8. Approval of the Minutes (15:28)
May 20, 2014: Mr. Davis made a motion to approve the minutes of the May 20, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Brown. Vote: All-Aye.

9. Administrator’s Report (16:02)
In the packet are a memo from John Furno and an agreement from the Kuipers.
Mr. Guzinski presented a memo from Mr. Furno stating that the Highway Dept. is planning to go forward with transferring their existing sander to the new dump truck. No suitable used trucks were found.
Mr. Guzinski presented an agreement recommended by the Zoning Board of Appeals (ZBA). The agreement is to allow George and Sandra Kuiper, 26 Smith Hill Way, to exceed the vehicle weight limit for the town bridge on Potter Road for some vehicles to assist in building a home. Proper surety is needed for the bridge to protect the Town. The Building Inspector will be monitoring the vehicles and the weight limits. Trucks can be weighed at Pyne Sand & Gravel.
A discussion was held. Mr. Brown suggested having studies done on the bridge to see if damage occurs due to the construction vehicles.
Mr. Davis made a motion to grant the Town Administrator the authority to sign the agreement, with the addition of surety to cover the Town’s interest. Mr. Brown seconded the motion. All-Aye.

It was decided to schedule the summer meetings on July 8, 2014 and August 12, 2014.

10. Old/New Business (26:03)
Old Business
There was no old business.
New Business
Mr. Brown announced this month’s Rhubarb Challenge.
Mr. Bonin spoke about the Senior Center. They have done some capital improvements with the help of Blackstone Valley Tech. Attendance is growing.
Mr. Davis made a motion to recess at 7:30 PM. Mr. Bonin seconded the motion. All-Aye. The meeting reconvened at 7:34 PM.

11. Adjournment (1:45:36)
Mr. Davis made a motion to adjourn the meeting at 8:53 PM. Mr. Brown seconded the motion. All – Aye.

Respectfully submitted,



Mary Wright
Recording Secretary
Suzanne Kane
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