BOS - September 9, 2014

BOS - September 9, 2014

Postby Suzanne Kane » Tue Sep 23, 2014 5:10 pm

Board of Selectmen
Agenda
Municipal Center Resource Room
September 9, 2014

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Joint Meeting w/School Committee – Interview & Appointment

2. Road Use – Kermesse Sports Bike Ride to benefit East Coast
Greenway Association

3. Appoint – Monuments & Memorials Committee

4. Board of Registrar’s & Strategic Budget Committee Openings

5. Release Executive Session Minutes (already Approved)

6. DPW Discussion

7. Minutes: May 14, 2008, August 12, 2014, August 12, 2014 Exec Session

8. Town Administrator’s Report

9. Old / New Business

10. Executive Session – Acquisition of Real Property

11. Adjournment
__________________________________________________________________________________________________
Future Agenda Items:

Sept 23rd ?:
WBDC (Worcester Business Development Corp.) Update

Oct.: Appointment – Board of Registrars, School Solar Project

TBD: Update Master Plan/Housing Authority; Govt. Study Discussion;
Meeting with DCR Commissioner, Senator Moore, & Rep. Fattman
___________________________________________________________________________________________________
___________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
September 9, 2014
Approved September 23, 2014


Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Keith Brown, Hal Davis, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
School Committee: Sonya Bouchard (Chairperson), Melissa Morrison, Gina Muscatell (Vice Chair), Nancy Spitulnik (Interim Superintendent), Scott Yacino
Other Staff and Citizens: Shirley Downs, Jenna Landry, Julie Moulder, Lou Squier, Mitch Cohen and other citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:33)
Mr. Hughes stated they had invited the DCR Commissioner to this meeting, however he was unable to attend due to a conflict.

• Citizen’s Forum (01:05)
Mr. Cohen joined the meeting as Chairman of the Cable Committee to announce that Charter is making a change to the way they broadcast. They are removing all analog and unscrambled digital signals as of October 7, 2014. If you do not have a Charter provided digital converter box, you will not be able to watch television. For those affected, Charter will send up to two converter boxes per household. The boxes will be free for to two years. After those two years, it will be $12 per month for high definition and $7 or $8 per month for standard. Affected residents can call Charter at 877-961-8517. The information is posted on the Douglas website. Charter is calling customers and sending out letters.
Charter is also changing the Douglas local access channels to numbers 191, 192 and 194. Mr. Cohen left the meeting.

1. Joint meeting with School Committee-Interview and Appointments (08:28)
In the packet is a memo from Nancy Lane dated June 5, 2014, an advertisement for the open position and applications for four candidates.
The members of the School Committee and Ms. Spitulnik joined the meeting. Ms. Bouchard called the School Committee to order at 7:10 PM.
Ms. Downs joined the meeting. She gave her background and reasons for applying. She served on the School Committee for 12 years in the past and has been on past and the current Superintendent Search Committees. She also served on school building committees. She did not seek re-election two years ago due to family issues. She was interviewed by both BOS and School Committee members. Ms. Downs is concerned with the budget cuts. She feels her past experience makes her the best candidate for the position.
Ms. Landry joined the meeting. She gave her background and reasons for applying. She is an Assistant Principal in Worcester and has been a teacher in Worcester for 17 years. She has experience in grant writing. A discussion was held regarding the Common Core.
Ms. Moulder joined the meeting. She gave her background and reasons for applying. She has lived in Douglas for 14 years and has 3 children in the school system. She is very happy with the Douglas school system. She served four years in the PTO and held a leadership position. She works for a local Douglas business. She would like to see courses for children who need more than the Common Core.
Mr. Squire joined the meeting. He gave his background and reasons for applying. He worked in the education field for 14 years in a variety of venues, with emphasis in Special Education.
All candidates would be willing to consider running for re-election in May.
A discussion of the candidates was held.
Ms. Muscatell made a motion to nominate Julie Moulder to the position of School Committee member for a term ending until the next election. Mr. Bonin seconded the motion. Aye-7, No-3. Mr. Hughes, Ms. Morrison and Mr. Yacino opposed. Motion passed.
Mr. Yacino made a motion to adjourn the School Committee meeting at 8:09 PM. Ms. Muscatell seconded the motion. All-Aye.

The School Committee left the meeting.
A 5-minute recess was called at 8:09 PM.

2. Road Use-Kermesse Sports Bike Ride to benefit East Coast Greenway Association (1:06:47)
In the packet is a letter from Matthew Moritz dated August 5, 2013.
Mr. Guzinski stated that Gran Fondo New England is requesting permission to use the roads in town on Sunday, October 6, 2014. They expect 300 – 500 cyclists to participate in the ride. Mr. Bonin commented that the date on the request is Sunday, October 6, 2013. Mr. Guzinski will check the date.
Mr. Davis made a motion to approve the use of the roads for this purpose contingent that there is no conflict with the date, that this is an active request, and approval is received from Douglas’ Safety Personnel. Mr. Brown seconded the motion. All-Aye.

3. Appoint-Monuments and Memorials Committee (1:10:08)
In the packet is a memo from Mr. Guzinski dated August 28, 2014.
Mr. Guzinski has been working with the Veterans’ Agent. The Town has received a grant from the Commonwealth to place the cannons back on the Town Common. There is no active committee that would look at like items town-wide. Mr. Guzinski asked the BOS to consider establishing a committee to be in charge of the overseeing, planning and care of the monuments and memorials in the Town and advise the BOS of same. Members would include a member of the BOS, the Commander of the VFW or their designee, the Chair of the Town Common Committee or their designee, the Veterans’ Agent and the Town Administrator.
Mr. Morse made a motion to form a Monuments and Memorials Committee as presented. Mr. Davis seconded the motion. All-Aye.
Mr. Morse volunteered to be a member of the newly formed committee. Mr. Bonin asked that this committee be responsible for lowering flags to half-staff. Mr. Guzinski stated that it would take 2 to 3 hours to do all the flags in Town. Instruction from the Commonwealth to lower the flags at Town Hall comes to the main administration building. Mr. Guzinski will take this discussion up with the committee.

4. Board of Registrars & Strategic Budget Committee Openings (1:15:37)
In the packet is a memo from Ms. Kane dated September 3, 2014 and related materials.
Ms. Kane stated that there is an opening on the Board of Registrars. The Board needs to be comprised of an equal number of Republicans and Democrats. The opening is for a Republican. Ms. Kane contacted the Chair of the Republican Town Committee. That committee has 45 days to have a meeting and vote to forward up to three names to the BOS for consideration. One name was submitted, however the meeting was not held with a quorum and the committee was unable to convene with a quorum in time for the deadline. The candidate has also rescinded their decision to be considered. Ms. Kane has posted the position. She has one interested person. Nominations are open until September 30, 2014.
The other opening is for a Citizen at Large for the Strategic Budget Committee. The deadline for nominations will be September 25, 2014.

5. Release Executive Session minutes (Already approved) (1:20:43)
In the packet is a list of Approved but Not Released Executive Session minutes.
Mr. Guzinski has reviewed all the Executive Session meeting minutes from 2006 to present. There are items that cannot be released, however the items he is recommending to be released he has highlighted in yellow. The reasons for them remaining in Executive Session no longer exist.
Mr. Bonin made a motion to release the highlighted items beginning on August 15, 2006 as presented in the packet. Mr. Davis seconded the motion. All-Aye.

6. DPW Discussion (1:23:40)
Mr. Morse would like the BOS to look into forming a Dept. of Public Works (DPW). Mr. Guzinski stated that back in 2006 or 2007, a draft article was put together and prepared for Town Meeting, however the Town was not ready at that time and the article was withdrawn. Formation of a DPW was recommended by the Government Study Committee to streamline operations.
Mr. Morse has reached out to other similar communities that have formed a DPW. He would like to sit down and understand the work charts in place under the various departments, see what could be consolidated, and start building cost models under what it should look like.
Mr. Guzinski described the options going forward. Mr. Morse would prefer to go the route of a Special Act. Mr. Guzinski recommended that the BOS set up an ad hoc committee to include members of the BOS, department heads of impacted departments, members of the Finance Committee and a member of the Strategic Budget Committee. Mr. Guzinski will draft a purpose and make-up of the committee for the next meeting.

7. Approval of the Minutes (1:40:09)
May 14, 2014: Mr. Morse made a motion to approve the minutes of the May 4, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All-Aye.
August 12, 2014: Mr. Morse made a motion to approve the minutes of the August 12, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All-Aye.
August 12, 2014, Executive Session: Mr. Bonin made a motion to approve and retain the minutes of the August 12, 2014 Board of Selectmen Executive Session meeting in their entirety as presented. Seconded by Mr. Davis. All-Aye.

8. Town Administrator’s Report (1:42:53)
In the packet is a memo from the Treasurer/Collector dated August 26, 2014, a memo from William Cundiff dated September 8, 2014 and a picture of the Hemlock Street bridge
Mr. Guzinski stated that the Treasurer/Collector is recommending holding off on the land auction until next spring because there are several properties she feels should be included in the auction, however they will not be available until next spring. The bid documents for the auctioneers extend until next fall. A discussion was held. It was decided to hold one auction in the spring.
Mr. Guzinski stated that the Hemlock Street bridge is coming along well. The road closure will be extended until September 19, 2014. Grading of the road sub-base, paving and installation of guard rails still needs to be completed.
The South Street Bridge project will begin shortly. That bridge will be closed down to one lane during construction.

9. Old/New Business (1:51:08)
Old Business: Mr. Morse does not feel the BOS should meet with DCR until after the new DCR administration is established. Mr. Hughes recommended giving the Commissioner the dates of the next four BOS meetings. The BOS was in consensus with Mr. Hughes’ suggestion.
New Business: There was no new business to discuss.

10. Executive Session – Acquisition of Real Property (1:56:12)
Mr. Morse made a motion at 9:06 PM to go into Executive Session for the purpose of acquisition of real property and to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse - Aye.
Mr. Davis made a motion at 9:43 PM to return to regular session for the purpose of adjournment. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

11. Adjournment (1:56:31)
Mr. Bonin made a motion to adjourn the meeting at 9:43 PM. Mr. Morse seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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