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BOS - September 23, 2014

PostPosted: Wed Sep 24, 2014 1:59 pm
by Suzanne Kane
Board of Selectmen
Agenda
Municipal Center Resource Room
September 23, 2014

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Appointments – Cultural Council & ConCom

2. Liquor License Change of Hours – Family Convenience, Douglas
Package Store, and Digger’s Liquor

3. Charter Update

4. DPW Committee

5. Open STM Warrant – November 17th STM

6. Minutes – September 9, 2014, September 9, 2014 Exec. Session

7. Administrator’s Report

8. Old/New Business

9. Executive Session – Acquisition of Real Property

10. Adjournment
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Future Agenda Items:

Oct. 7th:
Appointment – Board of Registrars & Strategic Budget Committee,
School Solar Project, Pool Table License – Sokol Club, Pole Petition

TBD: Municipal Improvements Projects Design Selection RFQ Update;
Master Plan/Housing Authority; Govt. Study Discussion; Meeting with
DCR Commissioner, Senator Moore, & Rep. Fattman WBDC Update.
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BOARD OF SELECTMEN
MEETING MINUTES
September 23, 2014
Approved October 7, 2014

Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Keith Brown, Hal Davis, Kevin Morse (Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Cable Commission: Mitch Cohen (Chair)
Other Staff and Citizens: Mary Stinchfield, Dwight Bristowe. Atty. Rich Bowen.

• Pledge of Allegiance (00:17)

• Chairman’s Announcements (00:33)
In the packet is a memo from Suzanne Kane dated September 23, 2014.
Mr. Hughes congratulated Douglas teacher Mary Dolores Brown-Sokol. Her Salem State basketball jersey #4 is going to be retired on September 28, 2014. Ms. Sokol was also a student in Douglas.

• Citizen’s Forum (01:20)
No citizens came forward.

1. Appointments-Cultural Council and Conservation Commission (ConCom) (01:26)
In the packet are two applications along with related materials.
Ms. Kane stated that the Cultural Council supports Ms. Stinchfield’s appointment. Mr. Bristowe’s appointment is supported by the ConCom. Ms. Kane stated that ConCom still has one opening.
Mr. Davis made a motion to approve the appointments of Mary Stinchfield as a member of the Cultural Council and Dwight Bristowe as a member of the Conservation Commission for terms ending June 30, 2017. Mr. Brown seconded the motion. All-Aye.

2. Liquor License Change of Hours-Family Convenience, Douglas Package Store and Digger’s Liquor (03:37)
In the packet are three applications along with related materials.
Ms. Kane stated that the Mass. General Law will be changing effective October 23, 2014 allowing section 15, package stores, to open at 10:00 AM on Sundays.
Mr. Davis made a motion to approve the liquor license changes of hours for Family Convenience, Douglas Package and Digger’s Liquor as presented. Mr. Brown seconded the motion. All-Aye.

3. Charter Update (05:08)
In the packet is a memo from Mitch Cohen dated September 19, 2014.
Mr. Cohen joined the meeting. He stated that Charter’s digital transition will be different than he presented two weeks ago. Not all residents will be able to get two free cable boxes per household for two years. Instead, the number of boxes and the years they can be had for free will be based on the customer’s tier of service Basic customers are eligible for two boxes free for two years, limited basic customers are eligible for one additional box free for two years, and expanded basic customers are eligible for two free boxes for only one year. Digital customers are eligible for one box free for one year. 90% of customers are already digital customers using one or more boxes.
Mr. Cohen has let Tom Cohan, Charter’s government representative for this area, know that Charter has done a very poor job communicating their plans to the Town. Mr. Cohan was unavailable to attend tonight’s meeting. The BOS would like to invite Mr. Cohan to the next meeting. Mr. Cohen would like to ask him specifically for his reasoning for Charter to encrypt all the cable channels. As of October 7, 2014, if you do not have a cable box, you will not be able to watch TV. It was the consensus of the BOS to have Mr. Guzinski write a letter to Mr. Cohan asking Charter to delay this deadline until they have a chance to explain their reasoning.
Mr. Cohen stated that Charter has installed the new fiber line to Town Hall. A digital line will be broadcast from the library sometime next year. Mr. Bonin asked if the federal delegation could be of any assistance in this matter. Mr. Cohen is willing to accept help from any source. It was suggested that Mr. Guzinski’s letter be copied to the state and federal congressmen and senators. Mr. Guzinski will also send a letter to the Mass. Municipal Association. Mr. Cohen will ask Pat Aldrich to talk to other cable coordinators to see what the discussions are in other towns.
Mr. Cohen gave an update on the School Building Project. He stated that they reopened the middle school successfully on September 5, 2014. A ribbon cutting will be held on October 18, 2014 at 9:00 AM.

4. DPW Committee (24:16)
In the packet is a memo from Mr. Guzinski dated September 18, 2014.
Mr. Guzinski recommended that the BOS form a DPW Study Committee comprised of members from the following: the BOS, the Finance Committee, the Board of Health, the Cemetery Commission, the Water/Sewer Commission and the following ex officio members: the Town Administrator, the Town Engineer, the Water/Sewer Systems Manager and the Highway Dept. Superintendent. The committee would examine the pros and cons of forming a DPW in the Town of Douglas. It would report its findings back to the BOS with recommendations in June of 2015. The first meeting would be within four to six weeks.
Mr. Bonin suggested that this work be added to Mr. Guzinski’s goals document for 2015.
Mr. Bonin made a motion to form a DPW Study Committee as presented, with a goal of seeing a report in June, 2015. Mr. Brown seconded the motion. All-Aye.
Mr. Brown stated that Mr. Morse had expressed an interest in being on this committee.

5. Open Special Town Meeting (STM) Warrant-November 17, 2014 (28:50)
In the packet is a memo from Mike Guzinski dated September 18, 2014.
Mr. Guzinski recommended that the BOS vote to call a Special Town Meeting on Monday, November 17, 2014 at 7:00 PM, and he recommended that the BOS vote to open the warrant for the STM and close the warrant on Tuesday, October 7, 2014 to take up business to make transfers and issues that are not able to wait until next spring.
Mr. Davis made a motion to open the Special Town Meeting Warrant and close the warrant on October 7, 2014 as presented. Mr. Brown seconded the motion. All-Aye.

6. Approval of the Minutes (30:27)
September 9, 2014: Mr. Bonin made a motion to approve the minutes of the September 9, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Brown. All-Aye.
September 9, 2014, Executive Session: Mr. Davis made a motion to retain in their entirety the minutes of the September 9, 2014 Board of Selectmen Executive Session meeting as presented. Seconded by Mr. Bonin. All-Aye.

7. Town Administrator’s Report (31:21)
In the packet are letters from Kent Vinson dated September 17, 2014 and August 3, 2014.
Mr. Guzinski presented a letter from the Capital Committee regarding the library’s lack of ADA compliance, which they asked him to present to the BOS. The committee would like the BOS to keep this issue in mind as things move forward. A discussion was held.
Mr. Guzinski presented a letter from the Fire Chief asking for the adoption of Mass General Law, chapter 48, section 4, “The Strong Chief Law” at the Fall Town Meeting in October, 2014. Atty. Bowen outlined the differences between a “strong” chief and a “weak” chief. This item will be added to the next agenda. Mr. Guzinski will ask Chief Vinson to attend that meeting.
Mr. Guzinski stated that the Dept. of Conservation and Recreation (DCR) would like to meet with a few members of the BOS and staff on October 8, 2014 at 11:30 AM as a working meeting to discuss issues with the park, instead of attending a regular BOS meeting. Mr. Guzinski feels the senator would be available for that date. Atty. Bowen feels that the meeting would have to be posted and public in nature if the BOS were to appoint two members to attend. Mr. Davis made a motion to form a subcommittee to meet with the DCR on October 8, 2014 at 11:30 AM. Mr. Brown seconded the motion. All-Aye.
Mr. Davis made a motion to appoint Mike Hughes and Tim Bonin to the subcommittee that will meet with DCR on October 8, 2014 at 11:30 AM. Mr. Brown seconded the motion. All-Aye.
Mr. Hughes asked that the meeting be posted.

8. Old/New Business (43:53)
Old Business: There was no old business to discuss.
New Business: There was no new business to discuss.

9. Executive Session – Acquisition of Real Property (44:50)
Mr. Davis made a motion at 7: 46PM to go into Executive Session for the purpose of acquisition of real property and to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes – Aye. The meeting was moved to the Business Office and reconvened at 7:55 PM.
Mr. Davis made a motion at 8:17 PM to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Mike Hughes – Aye.

10. Adjournment (45:08)
Mr. Davis made a motion to adjourn the meeting at 8:17 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary