BOS - January 20, 2015

BOS - January 20, 2015

Postby Suzanne Kane » Fri Jan 16, 2015 9:28 am

Board of Selectmen
Agenda
January 20, 2015
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Liquor License Status Discussion – Picket Fence

2. Representative Joe McKenna – Introduction

3. Entertainment License Renewal – Grille on Main

4. Appointment – COA Director

5. Appoint – Architect for Municipal Center Project

6. Discuss Proposed Library Project

7. Appoint Selectman Rep for Strategic Budget Committee

8. Minutes – January 6, 2015

9. Administrator’s Report

10. Old/New Business

11. Executive Session – Collective Bargaining Strategy

12. Adjournment
______________________________________________________________________________________________________________________
Future Agenda Items:

Feb. 3rd:
Cub Scouts Visit

TBD: Master Plan/Housing Authority; Solar Panels on School Bldgs – ConEdison Presentation; DCR Notice of Intent
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
January 20, 2015
Approved February 17, 2015


Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Keith Brown, Hal Davis (Excused Absence), Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Council on Aging (COA): Patrice Rousseau, Sandy Hanson, Chris Furno and others.
Other Staff and Citizens: Representative Joe McKenna, Laurie Burrows, Diana Dube (The Picket Fence), William Cundiff (Town Engineer), Mike Fitzpatrick, Ellie Chesebrough

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:25)
There were no announcements.

• Citizen’s Forum (00:27)
No citizens came forward.

1. Liquor License Status Discussion-Picket Fence (00:34)
In the packet is a memo from Diane Dube dated December 4, 2014, along with supporting documents.
Ms. Kane stated that the Picket Fence is no longer selling beer or wine. Diana Dube has stated that they do not have beer or wine in the building because they have changed their hours. She stated that she wanted to keep the license in case their circumstances changed. According to the ABCC, this is considered a Pocket License and is subject to enforcement action by the ABCC. The licensee should have plans to sell alcohol or sell or transfer the license. The Board can give the licensee six months to comply with a plan. Douglas is allowed to have five of these types of licenses. They currently have three, including the Picket Fence.
Ms. Dube joined the meeting. She stated that they stopped serving dinners on Friday night, where a majority of wine and beer was being sold. They may be opening again on Friday nights in the summer. She did not realize she was in violation of the license. She will contact her distributor tomorrow and be sure they are tip certified. The Picket Fence’s operating hours and the licensing procedure with ABCC were discussed.
It was the consensus of the BOS to accept Ms. Dube’s plan as discussed.
Ms. Dube left the meeting.

2. Representative Joe McKenna-Introduction (08:44)
Rep. Joe McKenna joined the meeting. He introduced himself and offered his services. He gave an update on the $765 million State budget deficit. On Friday, Gov. Baker will be meeting with the Mass. Municipal Association to discuss plans to address the deficit.
Gov. Baker’s first act as governor was to release $100 million of Chapter 90 bonding money. That results in an additional $183,157 to Douglas.
Rep. McKenna stated that Gov. Baker decided not to step in the way of DCR fee increases that Gov. Patrick approved. This will increase the fee for a seasonal pass from $35 to $60 for in-staters and $85 out-of-staters.
He stated that the legislature has set their timely file date. 5,333 bills have been filed. Rep. McKennna has until January 30, 2015 to co-sponsor any of those bills. He invited anyone who has a particular interest in a bill to contact him.
Mr. Bonin reiterated the changes the BOS would like to see for Wallum Lake Park: a fee increase and park closure when the park reaches capacity.
Rep. McKenna left the meeting.

3. Entertainment License Renewal-Grille on Main (16:33)
In the packet is a license renewal for the Grille on Main.
Ms. Kane presented the renewal.
Mr. Brown made a motion to award the Entertainment License to the Grille on Main for a period ending December 31, 2015. Motion was seconded by Mr. Morse. All-Aye.

4. Appointment-COA Director (17:30)
In the packet is a job description, resume, recommendations and related materials.
Mr. Guzinski conducted an internal advertisement for the position. He decided to appoint Patrice Rousseau, who has been the Acting Senior Director since July, 2013. The Council on Aging (COA) supports her appointment.
Mr. Morse made a motion to appoint Patrice Rousseau as the Senior Center Director/Outreach Case Manager. Motion was seconded by Mr. Brown. All-Aye.
Mr. Guzinski and Mr. Bonin praised Ms. Rousseau and her staff.

5. Appoint-Architect for Municipal Center Project (19:25)
In the packet is a memo from Mr. Cundiff dated January 15, 2015.
Mr. Cundiff stated the Building Facilities Construction Committee (BFCC), Adam Furno and Jeff Kollett solicited proposals for the Municipal Center/Primary School renovations project. After interviewing two architects, the BFCC recommended the BOS select Gorman Richardson Lewis Architects of Hopkinton. Mr. Cundiff will be going to the School Committee tomorrow to inform them of the BOS’s recommendation and vote. A portion of the project is the replacement of a portion of the primary school roof.
Mr. Morse made a motion to ratify the selection of Gorman Richardson Lewis Architects of Hopkinton and authorize the Town Administrator to negotiate a contract with them for the Municipal Center/Primary School project. Motion was seconded by Mr. Bonin. All-Aye.

6. Discuss Proposed Library Project (21:26)
Mr. Hughes stated that he and Mr. Morse visited the library the Saturday after the last BOS meeting. There is no question that the work the Library Trustees are seeking is needed. Mr. Morse said that the building is in dire need of updates. Legally, the Town will have to do something at some point because it is not ADA accessible. Mr. Morse feels the BOS should support the project and he would like to see this item as a ballot question at Town Meeting.
Mr. Cundiff summarized the scope of the library project. The large part of the work is to make the library handicapped accessible, which includes the construction of an elevator. Mr. Cundiff will reach out to the original architect to be sure they are comfortable with the $2.1 million estimate.
A discussion was held regarding ways to fund the project. No debt is coming off outside the cap for six years. Mr. Guzinski would need a decision by the second meeting in March if the BOS wanted to place a debt exclusion question on the Town Meeting ballot.
It was decided to revisit this discussion the first week of March and invite the Library Trustees to the meeting.

7. Appoint a Selectmen Representative to Strategic Budget Committee (35:17)
Mr. Hughes stated that Mr. Morse is unable to serve on the Strategic Budget Committee. Mr. Hughes offered to serve in his place.
Mr. Morse made a motion to appoint Michael Hughes to the Strategic Budget Committee. Motion was seconded by Mr. Bonin. All-Aye.

8. Approval of the Minutes (37:00)
January 6, 2015: Mr. Morse made a motion to approve the minutes of the January 6, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Bonin. All- Aye.

9. Town Administrator’s Report (37:30)
Mr. Guzinski stated that he received notification from the USPS that they want to negotiate a continuation of the lease with the Town for the use of the Post Office building.

10. Old/New Business (39:06)
Old Business: Mr. Guzinski is still working on getting the committee together to discuss the formation of a Dept. of Public Works. Mr. Morse requested that the committee meet after 6:00 PM.
New Business: There was no new business.


11. Executive Session – Collective Bargaining Strategy: (40:38)
Mr. Bonin made a motion at 7:40 PM to go into Executive Session for the purpose of collective bargaining strategy and to return to regular session for the purpose of adjournment. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Mike Hughes – Aye, Kevin Morse - Aye.
Mr. Hughes made a motion at 8:14 PM to return to regular session for the purpose of adjournment. Mr. Brown seconded the motion. Roll Call Vote: Tim Bonin – Aye, Keith Brown– Aye, Mike Hughes – Aye, Kevin Morse - Aye.

12. Adjournment (40:55)
Mr. Bonin made a motion to adjourn the meeting at 8:14 PM. Mr. Morse seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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