BOS - March 31, 2015

BOS - March 31, 2015

Postby Suzanne Kane » Fri Mar 27, 2015 9:59 am

Board of Selectmen
Agenda
March 31, 2015
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. DCR Announcement

2. Review and Approve FY16 Budget Recommendation

3. Review and Approve Warrants for Annual & Special Town Meeting

4. Personnel Policies - Sick Leave Policy Proposal

5. Administrator’s Report

6. Old/New Business

7. Adjournment
_____________________________________________________________________________________________________
Future Agenda Items:

TBD: Master Plan/Housing Authority; Solar Panels on School Bldgs – ConEdison Presentation
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
March 31, 2015
Approved April 21, 2015


Call to Order
Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 7:02 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Keith Brown, Hal Davis, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Library Trustees: Joe Biagioni (Chair), Ellie Chesebrough, Barbara Van Reed
Other Staff and Citizens: William Cundiff (Town Engineer), Jeanne Lovett (Finance Director), Atty. Rich Bowen, Atty. Henry Lane, Paula Brouillette

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum (00:28)
No citizens came forward.

1. DCR Announcement (00:33)
In the packet is a Certificate of Announcement, a letter dated December 3, 2014, a map and related materials from DCR.
Mr. Hughes read the letter of intent from DCR (Dept. of Conservation and Recreation) to purchase 375 acres from Douglas to add to the state forest. Ms. Kane passed around a signature page.

2. Review and Approve FY16 Budget Recommendation (41:24)
In the packet are the Town Administrator’s budget recommendations for FY16, a Revenue breakdown and related materials.
Mr. Guzinski reviewed the breakdown of the Revenues. There is a 2.5% increase in Revenues in the amount of $297,585 under Proposition 2.5. Estimated New Growth is $85,000. The increase in Local Receipts is over $25,000. State Aid is up only (0.5%) $52,625. Reduction in School Out Assessment is $81,419. Net Change in Free Cash used for the Operating Budget is down by $92,153, which is due mostly to the Snow & Ice deficit. The Use of Overlay Reserve decreased by $50,693. The total increase in revenue from FY15-FY16 is $500,975. Mr. Guzinski reviewed the change in Fixed Cost Expenses.
Ms. Lovett stated that they should be getting an audit back from the Worcester Retirement Board in April.
School Transportation costs have increased by $72,827, Property Liability Insurance increased by $9,874, increased BVT assessment of $45,595, increased Norfolk Agricultural assessment of $25,312, increase for health insurance of $104,211 (2.4%), increase in Worcester Regional Retirement of $77,756, for a total change in Fixed Costs of $292,075.
Total net increase in available revenues is $208,900. Seventy percent of all new revenues are directed to the school budget, which amounts to $146,230 and the remainder of $62,670 is for the remainder of all the municipal departments.
The only changes other than 1.25% COLA and steps for non-union employees, is with the Fire and Ambulance Depts. There has been some difficulty with the receipts from the Ambulance Dept. and balancing that budget. They are trying to rebalance those budgets more appropriately so that Ambulance Receipts balance the Ambulance Budget. Some of that funding may have to be deferred until the fall.
Also the Police Dept. is looking to get a School Resource Officer, which is mandated by the State, in a way that has a minimal impact to the Town. A portion of that officer’s shifts will be backfilled by a part-time officer. Mr. Morse asked Mr. Guzinski to ask the School Dept. if they can help fund this position. A discussion was held regarding the duties of this resource officer.
A discussion was held regarding the number of items that are not funded or are underfunded. Also discussed was the purchase of the police cruisers last year, the Snow & Ice account, health insurance, and the Stabilization Account. Mr. Morse thanked Ms. Lovett and Mr. Guzinski for their hard work managing the Town’s finances.
Mr. Davis made a motion to approve and sign the Annual and Special Town Meeting warrants as presented, and approve the FY16 budget as recommended by the Town Administrator. Motion was seconded by Mr. Brown. All-Aye.

3. Review and Approve Warrants for Annual (ATM) & Special Town Meeting (STM) (02:13)
In the packet are the draft ATM and STM warrants, a petition for a warrant article, memos from Mr. Cundiff, a letter from Atty. Lane dated January 14, 2014 and related materials.
Mr. Biagioni, Ms. Chesebrough and Ms. Van Reed joined the meeting. Mr. Biagioni stated that they are currently searching for a new Library Director. Because of that, the Trustees are asking to not go forward with a vote on the Library ADA Project at this time. They would like to start a new process after the Town elections. The BOS agreed. Mr. Hughes stated that he has been getting some emails from the public regarding the project.
Mr. Biagioni, Ms. Chesebrough and Ms. Van Reed left the meeting.
Mr. Guzinski combined the discussion of agenda items #2 and #3. He went through both warrants. Ms. Lovett joined the meeting. The STM warrant has four articles. Article 1 is standard for FY15 transfers and amendments. The Police and Firefighters Union negotiations are still ongoing. Police, Fire and Ambulance wages are at zero because Mr. Guzinski feels there are enough funds in the current budget to cover the adjustment for any union negotiations. Mr. Guzinski reviewed the items in Article 1. He stated that the Governor submitted a request to President Obama for an emergency declaration for federal assistance for the whole month of February.
The Fire Dept. received a grant in the amount of $161,500 for air packs. The Town's match for the grant was approximately 5% or $8,500. He reviewed the other transfers in the article. The Town is working with GoodEnergy to reduce electricity cost. Transfers total $319,349. Some funds will have to come from Free Cash.
Article 2-Reimburse for soft costs related to the water leak for the School Building Project. The Town is still working with Travelers.
Article 3-Two small prior year bills.
Article 4-Mr. Guzinski received notice from National Grid today that they are going to provide phase 3 electrical service to the soccer fields free of charge. However, they need an easement from the Town to put in electrical poles.
ATM Warrant Articles 1-5 and 7 are standard. Article 6 is standard, however Mr. Guzinski is recommending a 1.25% COLA for the non-union employees in the chart, as well as steps. Those amounts are included in the budget.
Article 8-A total of $72,000 is available for capital items. The three projects that the Capital Committee recommended are: fire alarm system for the Municipal Center, primary school chimney, and Fire Dept. large diameter hose.
Article 9 is required to move forward with GoodEngery.
Article 10 is a grant of easement on Monroe Street. Mr. Cundiff gave an overview of the easement. The owner of the property is gifting an easement to the Town so that the road is not encroaching on private property.
Article 11 is a Transfer of Custody for the Old Grammar School to the BOS. The School Committee is in support of this transfer.
Article 14 accepts Gleason Court as a public way. The layout hearing will be on April 21, 2015.
Article 12 enables 35 Kerney Road to be part of the auction of Town-owned properties.
Article 13 is a gift of land to the Town of 9 acres at 286 Webster Street.
Article 15 is the acceptance of Old Carriage Lane as a public way. Mr. Cundiff gave an overview. The layout hearing will be April 21, 2015.
Mr. Guzinski stated that on March 18, 2015 he received a petition for a Town Meeting warrant article. The BOS is not required to place this article on the warrant because it was submitted late. It is identical to the same article on the warrant last year, but was withdrawn at Town Meeting. It is a zoning change.
Atty. Lane joined the meeting on behalf of the petitioners. He stated that the Worcester Business Development Commission (WBDC), in its work with Douglas, has decided that this is not a priority parcel for industrial development. This industrially zoned parcel is on Monroe Street in the middle of a residential neighborhood. There is no connection to Rte. 16. A discussion was held. Mr. Morse made a motion to open the Annual Town Meeting warrant, insert the petition article and close the warrant. Motion was seconded by Mr. Davis. All-Aye.

4. Personnel Policies-Sick Leave Policy Proposal, First Reading (68:52)
In the packet is the Sick Leave Policy Proposal.
Mr. Guzinski stated that this proposal was created in order to be proactive and close some gaps in the current policy. On March 24, 2015, the Personnel Board voted unanimously to recommend the changes. Mr. Guzinski asked the BOS to review the policy.
There may be adjustments made to the language regarding documentation from a physician to be sure an employee is fit to return to work.

5. Town Administrator’s Report (72:06)
Mr. Guzinski asked that the BOS meet on April 7, 2015.

6. Old/New Business (73:10)
Old Business: There was no old business.
New Business: There was no new business.

7. Adjournment (73:25)
Mr. Morse made a motion to adjourn the meeting at 8:15 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,



Mary Wright
Recording Secretary
Suzanne Kane
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