BOS - April 7, 2015

BOS - April 7, 2015

Postby Suzanne Kane » Fri Apr 03, 2015 7:53 am

Board of Selectmen
Agenda
April 7, 2015
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Potter Road Bridge

2. Snow & Ice Deficit Spending

3. Road Use – Tri State Trek

4. Sick Leave Policy – Second Reading

5. Minutes: March 17, 2015, March 17, 2015 Exec. Session

6. Administrator’s Report

7. Old/New Business

8. Executive Session – Bargaining Strategy and Contract Negotiations

9. Adjournment
_________________________________________________________________________________________________
Future Agenda Items:

April 21st:
Layout Hearing (7:15) Stonegate, Sick Leave Policy – 3rd Reading

May 19th: Class II License Application – Shenian

TBD: Master Plan/Housing Authority; Solar Panels on School Bldgs – ConEdison Presentation
_________________________________________________________________________________________________
_________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
April 7, 2015
Approved April 21, 2015


Call to Order

Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 7:01 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Keith Brown (Absent-Excused), Hal Davis, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: David Cortese

• Pledge of Allegiance (00:08)

• Chairman’s Announcements (00:24)
There were no announcements.

• Citizen’s Forum (00:32)
No citizens came forward.

1. Potter Road Bridge (00:36)
In the packet is a Decision for Case 2014-02, a Special Permit, a Release and Indemnification Agreement and related materials.
Mr. Guzinski stated that about a year ago the Zoning Board of Appeals (ZBA) approved a Special Permit to build a structure near the Potter Road Bridge. In order to access the site, construction vehicles would have to use the bridge, which may impact its structural integrity. The ZBA required that the applicant, George Kuipers, bear all responsibility for the activities. The applicant agreed. Prior to the issuance of a Building Permit, an agreement must be signed by the applicant and approved by the BOS. The Town Engineer, Town Counsel and Highway Superintendent have reviewed the agreement.
The bridge will be thoroughly examined before and after the construction work. Mr. Davis made a motion to accept the Release and Indemnification Agreement as meeting the requirements of the Zoning Board of Appeals as part of the Special Permit. Mr. Morse seconded the motion. All-Aye.
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2. Snow & Ice Deficit Spending (04:08)
In the packet is a memo from John Furno dated March 26, 2015.
Mr. Guzinski stated that the Finance Committee meeting approved an additional $25,000 in spending authorizations for the Snow & Ice Account totaling $400,000 for that account. A total of $434,000 has been expended.
Mr. Bonin made a motion accept and approve an additional $25,000 in deficit spending in the Snow & Ice Account. Mr. Morse seconded the motion. All-Aye.

3. Road Use-Tri-State Trek (06:37)
In the packet is a letter and request form from Tri-State Trek dated February 18, 2015, a Certificate of Insurance and related materials.
Mr. Guzinski stated that the request from Tri-State Trek is the same as in year’s past. The Police Chief has been consulted.
Mr. Davis made a motion to authorize the Tri-State Trek to utilize the roads as outlined in the packet for the period between June 26, 2015 and June 28, 2015 for the charity, Bicycle Ride Benefitting the ALS Therapy Development Institute. Mr. Bonin seconded the motion. All-Aye.
Mr. Guzinski will check to see if a group had approval to run a road race past St. Dennis church last Saturday.

4. Sick Leave Policy-Second Reading (09:14)
In the packet is a draft of the proposed Sick Leave Policy.
Mr. Guzinski stated that there have been a few minor modifications. The third and final reading will be at the next meeting.

5. Approval of the Minutes (10:20)
March 17, 2015: Mr. Morse made a motion to approve the minutes of the March 17, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Davis. Aye-3, Mr. Bonin abstained.
March 17, Executive Session: Mr. Davis made a motion to approve and retain in their entirety the minutes of the March 17, 2015 Board of Selectmen Executive Session meeting as presented. Seconded by Mr. Morse. Aye-3, Mr. Bonin abstained.

6. Town Administrator’s Report (11:30)
Mr. Guzinski stated that the Finance Committee held their public hearing last night to go over the budget and the Annual (ATM) and Special Town Meeting (STM) articles. They will meet tomorrow night to make their formal recommendations. The ATM and STM will be at 7:00 PM on Monday, May 4, 2015. Mr. Guzinski will invite the Town Moderator and Town Clerk to attend the next meeting.
Mr. Guzinski stated that the Monroe Road re-zoning issue is still a petition article. The Planning Board will be taking up this issue on April 28, 2015. The Economic Development Committee will be discussing this issue also.

7. Old/New Business (12:26)
Old Business: None.
New Business: Mr. Hughes distributed the Town Administrator’s evaluation forms. He is hoping to have them back from the BOS by April 21, 2015 and do the evaluation at the first meeting in May. Ms. Kane will distribute an electronic copy.

8. Executive Session – Collective Bargaining Strategy and Contract Negotiations (16:21)
Mr. Bonin made a motion at 7:20 PM to go into Executive Session for the purpose of collective bargaining strategy and contract negotiations and to return to regular session for the purpose of adjournment. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin - Aye, Hal Davis - Aye, Mike Hughes – Aye, Kevin Morse - Aye. The meeting was moved to the BOS office and reconvened at 7:25 PM.
Mr. Morse made a motion at 7:44 PM to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin - Aye, Hal Davis - Aye, Mike Hughes – Aye, Kevin Morse - Aye.

9. Adjournment (16:42)
Mr. Morse made a motion to adjourn the meeting at 7:44 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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