BOS - April 21, 2015

BOS - April 21, 2015

Postby Suzanne Kane » Wed Apr 15, 2015 9:33 am

Board of Selectmen
Agenda
April 21, 2015



7:00 PM
• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Appointment – Board of Registrars

7:15 PM
2. Layout Hearings: Stonegate and Gleason Court

3. Approve & Sign – Warrant for Annual Town Election

4. Sick Leave Policy – 3rd Reading & Approval

5. Assign Motions – STM & ATM of May 4, 2015

6. Approve Police & Fire Collective Bargaining Agreements

7. Minutes: March 31, 2015, April 7, 2015, & April 7, 2015 Exec Session

8. Administrator’s Report

9. Old/New Business

10. Adjournment
______________________________________________________________________________________
Future Agendas

May 5:
Class II License Application – Shenian, Town Administrator’s Evaluation,


May 19th: First review of BOS Annual Appointments
_____________________________________________________________________________________
_____________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
April 21, 2015
Approved May 19, 2015


Call to Order

Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 7:02 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin (arrived 7:08 PM), Keith Brown, Hal Davis, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
East Douglas Methodist Church: Richard Pawlowski (Chairman-Trustees), Dennis Anderson
Other Staff and Citizens: William Cundiff (Town Engineer), Lee Bloniasz, Nancy Stockwell, Nick Nason

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:28)
There were no announcements.

• Citizen’s Forum (00:31)
No citizens came forward.

1. Appointment-Board of Registrars (00:38)
In the packet is a certified letter from Suzanne Kane dated March 9, 2015 and related memos and emails.
Ms. Kane stated that there was a Republican opening on the Board of Registrars. She sent a letter to the Republic Town Committee and they recommended Lee Bloniasz.
Mr. Morse made a motion to appoint Lee Bloniasz to the Board of Registrars for a term ending June 30, 2016. Mr. Brown seconded the motion. All-Aye.

2. 7:15 PM Layout Hearings-Stonegate and Gleason Court (12:43)
In the packet are Notices of Public Meetings and related materials.
Mr. Cundiff joined the meeting. Mr. Hughes opened the public meeting. Mr. Cundiff stated that the entire Stonegate subdivision is not complete, however some sections are complete to the satisfaction of the Planning Board, and they are recommending acceptance at Town Meeting. Adequate surety will be kept on the remaining portions. The condition of the roads is excellent.
Nancy Stockwell, 11 Cobblestone Lane asked who would plow the street if the road is approved as a public way and does the builder still have a frontage easement on her property. Mr. Hughes answered that plowing would become the Town’s responsibility and the developer would maintain the other roads. Mr. Cundiff answered that the easements were temporary during construction. Nick Nason, 11 Olde Carriage Lane asked who was responsible for clearing the sidewalks. Mr. Guzinski stated that the Town only clears sidewalks within a mile of a school building. Once the road is a public way, the School Committee can consider sending busses down that way.
Mr. Nason also noticed cracking in the asphalt of Olde Cobblestone Lane. Ms. Stockwell stated that construction vehicles still go up that street and she was concerned that the road would deteriorate further. Mr. Cundiff stated that heavy equipment will not be allowed to travel on the accepted ways. Mr. Cundiff asked Mr. Nason to show him the cracking so that it can be addressed before Town Meeting.
Ms. Stockwell also stated that there are significant lips from the driveway aprons to the sidewalk level. Mr. Cundiff stated that this issue has been addressed to the developer by the Planning Board. There are two driveways that have that lip. A private builder built those two driveways. In the Planning Board’s opinion, the issue is beyond the developer’s control.
There was no one present that opposed the roads becoming public ways.
Mr. Morse made a motion to vote to layout as a public ways “Olde Carriage Lane, a portion of Meetinghouse Lane, a portion of Cobblestone Lane” as shown on the plans entitled “Layout Plan of Olde Carriage Lane and a Portion of Meetinghouse Lane and a Layout Plan of a Portion of Cobblestone Lane” dated February 27, 2015. Mr. Brown seconded the motion. All-Aye.
Mr. Cundiff stated that this layout is associated with the Old Grammar School building. The School Committee was concerned that, since Gleason Court was a right-of-way way and not a public right-of-way, any potential owner could barricade and block the road to access the schools. Mr. Cundiff described the plan, which makes the lot less nonconforming and creates road frontage. There are no physical changes being made to the roadway. The Town currently plows this road.
The road crosses a portion of property owned by the Methodist Church. Town Counsel presented two options. The Town could proceed to work with the church and have them gift or donate the land to the Town, or it could be done as a friendly taking. Mr. Cundiff has had preliminary discussions with the church and they are waiting to hear from their hierarchy.
The Planning Board voted to recommend the laying out of Gleason Court.
Dennis Anderson and Richard Pawlowski, representatives of the East Douglas United Methodist Church, joined the meeting. Mr. Pawlowski stated that the parishioners do not oppose the plan. He contacted their District Manager who contacted the ”bishop” and they started looking for records of the existing easement. No one can find any records and they have instructed Mr. Pawlowski to inform them that Kopleman and Paige, their attorneys, are getting involved to research the deeds and the history.
Mr. Anderson stated that ideally, he would like to have all the information in hand to present to the ministry. In exchange for the piece of land, the church would like an accurate record of the church’s property properly recorded in the Registry of Deeds.
Mr. Cundiff recommended that the BOS exclude the Methodist church portion from the layout. The plan is accurate. Atty. Jay Talerman will need to reflect that change in the deed to exclude Parcel A. Mr. Guzinski agreed and he and Mr. Cundiff will continue to move forward and investigate the issue with the church’s documents.
Mr. Morse made a motion to vote to layout as a public way Gleason Court as shown on a plan entitled “Plan to show Road Layout, Gleason Court, Douglas, MA 01516” dated April 10, 2015. The deed will exclude Parcel A, as shown on the plan. Mr. Brown seconded the motion. All-Aye.

3. Approve & Sign-Warrant for Annual Town Election (02:09)
In the packet is the warrant for the Annual Town Election.
Mr. Guzinski presented the warrant.
Mr. Morse made a motion to approve the Annual Town Election warrant. Mr. Davis seconded the motion. All-Aye.

4. Sick Leave Policy-Third Reading & Approval (02:45)
In the packet is a draft of the proposed Sick Leave Policy.
Mr. Guzinski stated that there have been no changes since the last meeting. He recommended that the Board approve the Sick Leave Policy as presented.
Mr. Brown made a motion to approve the Sick Leave Policy. Mr. Morse seconded the motion. All-Aye.

5. Assign Motions-Special Town Meeting (STM) & Annual Town Meeting (ATM) May 4, 2015. (07:22)
In the packet are the Motions and Presenters for the ATM and STM.
Mr. Bonin joined the meeting. Mr. Guzinski stated that there are three articles on the STM and six on the ATM to be presented by the BOS.
The STM Articles were assigned as follows:
1. Mr. Morse 2. Mr. Cohen
3. Mr. Hughes 4. Mr. Hughes
The ATM Articles were assigned as follows:
7. Mr. Hughes 9. Mr. Morse
10. Mr. Brown 11. Mr. Brown
12. Mr. Bonin 13. Mr. Davis

6. Approve Police & Fire Collective Bargaining Agreements (03:45)
In the packet are the Memorandums of Agreements for Contracts for the MassCop. Local 150 Police Union and Douglas Firefighters Union.
Mr. Guzinski stated that both contracts are for a two-year term with the only changes to each being a 1% COLA in FY15 and 1.25% increase in FY16. These agreements have been agreed to by both unions. Mr. Guzinski supports the agreements and recommended that the Board formally approve and execute both agreements.
Mr. Morse made a motion to approve and execute the Police and Fire Collective Bargaining Agreements. Mr. Brown seconded the motion. All-Aye.
Mr. Guzinski expressed gratitude to each union and the leadership of each union, who were willing to work with the Town’s difficult fiscal strain. Mr. Guzinski stated that the teachers’ negotiations are in fact finding. They are waiting for a date from the State for that part of the process.

7. Approval of the Minutes (11:18)
March 31, 2015: Mr. Brown made a motion to approve the minutes of the March 31, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Bonin. All-Aye.
April 7, 2015: Mr. Morse made a motion to approve the minutes of the March 17, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Bonin. All-Aye.
April 7, Executive Session: Mr. Morse made a motion to approve the minutes of the April 7, 2015 Board of Selectmen Executive Session meeting and retain section 8B, as presented. Seconded by Mr. Davis. All-Aye.

8. Town Administrator’s Report (47:24)
In the packet are letters from Gov. Baker dated April 9, 2015, John Murray, Commissioner of DCR dated April 9, 2015 and Noah Boudreau, Sr. Patrol Leader of Troop 316 dated April 20, 2015.
Mr. Guzinski stated that the Town of Douglas Chapter 90 apportionment for FY16 is $365,793. The State approved $30 million in pothole money. The Federal Government decided to only cover a two-day period during this harsh winter for Snow & Ice relief, and the Town may only receive $50,000 in aid.
Mr. Guzinski read from the Commissioner of DCR’s letter where he indicates that he and his staff are prepared to express support for State actions that facilitate economic development in east Douglas.
Mr. Guzinski thanked Boy Scout Troop 316, who assisted the Highway Dept. with trash pickup as part of Earth Day activities.
Mr. Guzinski reminded the BOS that a meeting has been posted for 6:30 PM on May 4, 2015 prior to Town Meeting. Mr. Bonin suggested having a joint meeting with the Finance Committee to understand the financial status of the Town. Mr. Guzinski stated that the Strategic Budget Committee will be coming before the BOS in September with their forecast. A discussion was held.

9. Old/New Business (60:06)
Old Business: The BOS members have completed their evaluations of the Town Administrator. The presentation of the compilation of those evaluations will be on the next meeting’s agenda.
New Business: There was no new business to discuss.

10. Adjournment (61:25)
Mr. Morse made a motion to adjourn the meeting at 8:05 PM. Mr. Bonin seconded the motion. All – Aye.


Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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