BOS - June 30, 2015

BOS - June 30, 2015

Postby Suzanne Kane » Wed Jun 24, 2015 2:11 pm

Board of Selectmen
Agenda
June 30, 2015
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. 61 A Land Right of First Refusal – Keevan Property – 41 Pine Street

2. North Village Proposed Street Name Designation

3. Charter PEG Access Support Fee Change – Discussion

4. Request for Letter of Support-Michael DiCarlo-Marijuana Growing Facility

5. Donation Agreement Extension – Kingwood Estates Subdivision Project

6. Transfer of Funds – Community Youth Acc. to DARE Acc.

7. Post Office Lease Agreement – Approve

8. Departmental Receipt Policy Amendment – 2nd Reading

9. Discussion - Regionalize Douglas Schools

10. Discussion – Joint Meeting w/School Committee & FinCom

11. DCR/Wallum Lake State Park Update

12. Approve Personnel Contracts – Finance Director, Police Chief, and Police Lt.

13. Administrator’s Report

14. Old/New Business

15. Executive Session – Collective Bargaining

16. Adjournment
____________________________________________________________________________________________
Future Agenda Items:

TBD:
Club Change of Director/Officers, Govt Study Discussion; Update Master
Plan; Housing Plan/Housing Authority
____________________________________________________________________________________________
___________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
June 30, 2015
APPROVED July 28, 2015


Call to Order

Chairman Michael Hughes called the Board of Selectmen (BOS) meeting to order at 7:02 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin (arrived at 7:05 PM), Hal Davis, David Cortese, Kevin Morse (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Atty. Rich Bowen, Mitch Cohen, Mike DeCaro, Peter DeCaro

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:30)
There were no announcements

• Citizen’s Forum (00:33)
No citizens came forward.

1. 61A Land Right of First Refusal-Keevan Property, 41 Pine Street (00:38)
In the packet is a Notice of Intent, a map, a P&S, and related materials.
Ms. Kane stated the Notice of Intent is to take two acres out of Chapter 61A. She stated that the Purchase and Sale is accurate, which is for Lot 4, Book 909, Plan 121. Ms. Kane stated that Open Space decided to pass over. Mr. Guzinski stated that the Planning Board and Conservation Commission have recommended that the BOS not purchase the property.
Mr. Morse made a motion to not purchase 41 Pine Street, Lot 4 as presented. Mr. Davis seconded the motion. All-Aye.

2. North Village Proposed Street Name Designation (04:08)
In the packet is an email from William Cundiff, a plan and related materials.
Mr. Guzinski stated that the Town Engineer recommended that the BOS accept the street names for the North Village 40B project as requested by the land owner and developer. The developer requested that Road A and Road B be referred to as Compass Point Drive and Road C as Nautical Way.
Mr. Cortese made a motion to accept the North Village street name designation as presented. Mr. Davis seconded the motion. All-Aye.

3. Charter PEG Access Support Fee Change-Discussion (06:16)
In the packet is a Renewal Cable Television license effective 11/18/13 and related memos and materials.
Mr. Cohen, Chairman of the Douglas Cable Advisory Committee, joined the meeting. Mr. Morse recused himself and left the room. Mr. Cohen stated that if the BOS takes no action regarding instructing how much money Charter Communications will provide for cable access, the amount is dictated in the license. He stated that this year, the Cable Committee is requesting $0.34/month. Mr. Cohen stated that the Committee has increased public access offerings and they have received requests for more offerings. Mr. Cohen spoke about the staffing level for the cable program and providing a pilot program to train and recruit people to record programs. A discussion was held regarding the type of programming the Cable Committee is looking to produce and the Committee’s capital account.
Mr. Guzinski spoke in favor of the request. He agrees that the Committee is asking for a modest amount.
Mr. Davis made a motion to approve the Charter PEG Access Support Fee change. Mr. Cortese seconded the motion. All-Aye.

4. Request for Letter of Support-Michael DeCaro, Marijuana Growing Facility (21:18)
In the packet is a letter from Michael DeCaro dated June 24, 2015 and a draft letter of support.
Mr. Morse rejoined the meeting. Michael and Peter DeCaro joined the meeting. They have started a nonprofit based in Douglas called Medicinal Alternatives. They have submitted an Application of Intent to pursue a cultivation center in Douglas and a dispensary in Worcester.
They currently own and operate Classic Envelope. They have 100,000 sq. ft. on the second floor that they are looking to dedicate to the cultivation center, including research laboratories to research various applications of medicinal marijuana. There will be no signage or advertising on the building.
Peter DeCaro spoke about the experienced members on his board and the process for setting up a dispensary.
Mr. Bonin made a motion that the Board of Selectmen draft and send a letter of non-opposition to the Dept. of Public Health for a marijuana growing facility by Michael and Peter DeCaro via the Town of Douglas. Mr. Davis seconded the motion. Aye-4, No-1.

5. Donation Agreement Extension-Kingwood Estates Subdivision Project (47:06)
In the packet is a memo from William Cundiff dated June 15, 2015 and a Donation Agreement Extension.
Mr. Guzinski presented the agreement. This would be the third extension between the Town and the former developer which allows the Town to utilize the remaining road surety for road maintenance and improvements. This extension in the amount of $3,476.00 will probably exhaust the funds in that account.
Mr. Morse made a motion to extend the donation agreement for Kingwood Estates. Mr. Cortese seconded the motion. All-Aye.

6. Transfer of Funds-Community Youth Account to DARE Account (49:09)
In the packet is a memo from the police chief dated June 16, 2015.
Mr. Guzinski stated that Chief Foley is asking for a transfer of $1,003.34 to bring the DARE program back into the schools.
Mr. Morse made a motion to transfer $1,003.34 from the Douglas Community Youth Account to the DARE Account. Mr. Cortese seconded the motion. All-Aye.

7. Post Office Lease Agreement (50:12)
In the packet is a US Postal Service Lease and related materials.
Mr. Guzinski stated that the 15-year lease agreement with the post office expires on January 27, 2016. The lease has been renegotiated for a 5-year team with a 5-year option. The annual rent paid to the Town is $48,810, which will increase during the second five years should the post office renew their option. Mr. Guzinski stated that the Town needs to do some work on the windows and pave the parking lot.
Mr. Bonin made a motion to approve the Post Office Lease Agreement in the packet. Mr. Morse seconded the motion. All-Aye.

8. Departmental Receipts Policy-Second Reading (51:59)
In the packet is an amendment for the Departmental Receipts Policy.
Mr. Guzinski stated that there have been no changes since the last meeting. This item will be on the next agenda.

9. Discussion-Regionalize Douglas Schools (52:26)
Mr. Morse stated that he is not prepared for the discussion tonight. He would like the BOS’s support to put together an exploration committee to explore the pros and cons and financial viability of regionalizing Douglas schools. He would like to present information he obtained from Sen. Ryan Fattman’s office at the next meeting. Mr. Morse has been in contact with a commissioner from the Dept. of Education who deals specifically with the regionalization of schools who would be willing to speak at a meeting.
Mr. Morse has found that, for regionalized school districts, the State funds 90% of the transportation costs and gives Chapter 70 funds in the amount of $50-$60/student as opposed to $25/student for a non-regionalized school district. Regionalizing also gives an opportunity to level set collective bargaining strategies. The largest down sides are the time it takes to go from a stand-alone to a regionalized district and to find other communities to regionalize with.
Mr. Morse fears that the financial trend is leaning toward the school district going into receivership. Property values would drop 30%, and he fears that would cripple the community.
It was decided to place this discussion on the agenda for the next meeting.

10. Discussion-Joint Meeting with School Committee and Finance Committee (60:08)
Mr. Morse has not yet reached out to the Finance Committee, but the people he has spoken to on the School Committee are receptive to a joint meeting. Mr. Morse would like the joint meetings to occur quarterly. The rest of the BOS was in agreement, but perhaps only two meeting would be necessary, one each a month before town meeting.
Mr. Hughes proposed holding a joint meeting in October. Mr. Guzinski will notify the chair of the Finance Committee and the School Superintendent.

11. DCR/Wallum Lake Park Update (65:00)
Mr. Guzinski stated that there is a meeting scheduled with DCR tomorrow at 12:30 PM. He, Chief Foley, the police lieutenant and Mr. Bonin will be going to DCR tomorrow. The intent of the meeting is to discuss the park policies, especially the single closure policy, which as of now is only in effect for July 4. They also hope to discuss the legislation that Senator Fattman filed to add a fee for out-of-state visitors to be put in an account for the Town. Mr. Guzinski would like to see the fee for out-of-state visitors to be $16, with $6 put into an account for the Town. Mr. Morse’s opinion is that Douglas needs to be firm about the closure policy. Mr. Cortese agreed.
Chief Foley has had discussions with the Environmental Police. They are supportive of Douglas’ position and are willing to assist in arguing for policies that promote higher levels of safety at the park.
There have been no updates on the two budget amendments that the senator has filed. Mr. Guzinski hopes to get updates at tomorrow’s meeting.

12. Approve Personnel Contracts-Finance Director, Police Chief and Police Lieutenant (77:52)
In the packet are three contracts.
Mr. Guzinski recommended the three-year contracts for approval as presented.
Mr. Morse made a motion to approve the contracts of the Finance Director, Police Chief and Police Lieutenant. Mr. Cortese seconded the motion. All-Aye.

13. Administrator’s Report (79:01)
Mr. Guzinski did not have anything to report.

14. Old/New Business (79:10)
Old Business: Mr. Bonin asked the BOS to take a serious look at the safety on Main Street, specifically exiting Cummings Court and West Street. Mr. Guzinski will ask the Safety Committee to look at the issues. Mr. Guzinski stated that it could cost approximately $30,000 to have a professional safety study and recommendations done. Mr. Bonin stated that there are other less expensive things that can be done to tell drivers to slow down.
Mr. Bonin stated that the entrance to Martin Road Park is paved.
New Business: There was no new business.

15. Executive Session – Collective Bargaining (84:12)
Mr. Morse made a motion at 8:25 PM to go into Executive Session for the purpose of collective bargaining and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese - Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse - Aye.
Mr. Morse made a motion at 8:52 PM to return to regular session for the purpose of adjournment. Mr. seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse - Aye.

16. Adjournment (84:26)
Mr. Morse made a motion to adjourn the meeting at 8:52 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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