BOS - December 1, 2015

BOS - December 1, 2015

Postby Suzanne Kane » Thu Dec 03, 2015 2:42 pm

Board of Selectmen
Agenda
December 1, 2015
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Library Trustee Opening – Joint Appointment

7:10 PM
2. Pole Petition – # 20511249 Wallis Street

3. HVAC – Approve Bid Documents

4. Liquor License Renewals

5. Liquor License Change of Hours – Grille on Main

6. Vote to Accept $165K MOTT Grant

7. Vote to Approve Inter Municipal Agreement for Vet’s Agent

8. Minutes: Oct. 20, 2015, Oct. 20, 2015 Executive Session, Oct. 27, 2015
November 3, 2015

9. Administrator’s Report

10. Old / New Business

11. Executive Session – Collective Bargaining

12. Adjournment
____________________________________________________________________________________________________________________
Future Agenda Items:

Dec.
15th: All Other License Renewals, Auditor – Exit Conference, EDC

TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
____________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
December 1, 2015
Approved December 15, 2015


Call to Order

Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Hal Davis (Absent-Excused), David Cortese, Kevin Morse (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
Library Trustees: Joe Biagioni (Chair), Kate Anderson, Elle Chesebrough, Ramona Lachapelle, Danielle Morrow, Justin Snook (Library Director), Barbara VanReed
Other Staff and Citizens: Kevin Sughrue, Crystall Tognazzi (National Grid), Cindy LaFrance (Grille on Main)

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:22)
There were no announcements.

• Citizen’s Forum (00:25)
No citizens came forward.

1. Library Trustee Opening-Joint Appointment (00:42)
In the packet is an application and related materials.
The Library Trustees joined the meeting. Mr. Biagioni called the meeting of the Library Trustees to order at 7:01 PM. Mr. Sughrue stated his interest in becoming a Trustee. He is a long-time resident of Douglas. He expressed interest in running for the office when the term ends if someone with more experience does not decide to run.
Mr. Biagioni made a motion to appoint Kevin Sughrue as a Library Trustee for a term ending at the next regular election. Ms. Lachapelle seconded the motion. Tim Bonin – Aye, Kevin Morse – Aye, Joe Biagioni – Aye, Kate Anderson - Aye, Elle Chesebrough - Aye, Ramona Lachapelle - Aye, Danielle Morrow - Aye, Justin Snook - Aye, Barbara VanReed - Aye, David Cortese – Aye, Mike Hughes – Aye.
The Library Trustees left the meeting to continue their meeting in another location.

2. 7:11 PM Pole Petition-20511249 Wallis Street (11:00)
In the packet is a pole petition, maps and related materials.
Mr. Hughes opened the public hearing. Ms. Tognazzi joined the meeting and stated that poles 43 and 44 have height issues. The secondaries are slouching, and the poles need to be replaced. National Grid is proposing to install an intermediate pole to bridge the 145 foot span on either side of 43-50.
Mr. Morse made a motion to close the public hearing, Pole Petition #20511249. Mr. Bonin seconded the motion. Vote: All-Aye.
Mr. Cortese made a motion to approve Pole Petition #2051124 as presented. Mr. Morse seconded the motion. All-Aye.


3. HVAC-Approve Bid Documents (14:11)
In the packet is a memo from William Cundiff dated 11/25/15.
Mr. Guzinski stated that the Building Facilities Construction Committee (BFCC) has finalized a set of bid documents that are ready to be advertised for the municipal center boiler replacement and HVAC upgrade project. At their November 18, 2015 meeting, the BFCC voted to recommend that the BOS vote to issue the bid documents.
Mr. Morse made a motion to approve the issuance of the bid documents for the municipal center boiler replacement and HVAC upgrade project. Mr. Cortese seconded the motion. All-Aye.

4. Liquor License Renewals (15:41)
In the packet is a list of renewals for 2016, applications and related materials.
Mr. Guzinski stated that everything is in order. There are no changes for any of the licenses except for a change in hours for the Grille on Main.
Mr. Morse made a motion to approve the liquor license renewals as presented. Mr. Cortese seconded the motion. All-Aye.

5. Liquor License Change of Hours-Grille on Main (16:56)
In the packet is an application to change hours and related materials.

Ms. LaFrance joined the meeting. She stated that customers have asked the Grille to be open during the day. She would like to expand her business’ hours starting at 11:30 AM. They will have a lunch menu and daily specials.
Mr. Bonin made a motion to approve the change in hours for the Grille on Main as described in the meeting packet. Mr. Cortese seconded the motion. All-Aye.

6. Vote to Accept $165K MOTT Grant (19:20)
In the packet is a memo from Michael Guzinski dated November 6, 2015.
Mr. Guzinski stated that he was able to clarify that the $165,000 in aid that Sen. Fattman and Rep. McKenna were able to get for the community are to be expended for unexpected and extraordinary circumstances. It is a one-time aid allotment. Mr. Guzinski recommended that the funds be used solely for capital expenditures. There has been a long-standing agreement with the School Dept. that any additional State Aid coming into the Town is split 70:30. Mr. Guzinski recommended that 70% of the funds be used for school capital projects and 30% be used for Public Safety capital projects. They have until June 30, 2016 to expend the funds.
Mr. Morse does not agree with the 70:30 split because when Sen. Fattman and Rep. McKenna originally proposed this grant, the funds were specifically for Public Safety. He suggested that the BOS accept the grant and not commit to a specific split until all the capital needs are examined.
Mr. Guzinski stated that because of its open-ended nature, the grant is considered general grant aid to the community. Mr. Guzinski spoke about some of the capital expenditures that could be considered for funding. Mr. Bonin asked Mr. Guzinski to take a look at emergency preparedness.
Mr. Guzinski stated that he would prepare a list of capital projects for the next meeting and he will speak with Chief Patrick Foley, Chief Kent Vinson and Superintendent Norm Yvon.

7. Vote to Approve Intermunicipal Agreement for Vet’s Agent (29:58)
In the packet is an Intermunicipal Agreement and related materials.
Mr. Guzinski stated that they have had an agreement with Northbridge for many years. This year the Town of Uxbridge has taken over as the base community for the program. Uxbridge will bill Douglas monthly. Douglas will pay 17% of the general operational costs. It is a three-year contract.
Mr. Morse made a motion to approve the intermunicipal agreement for a Veteran’s Agent. Mr. Bonin seconded the motion. All-Aye.

8. Approval of the Minutes (32:58)
October 20, 2015: Mr. Bonin made a motion to approve the minutes of the October 20, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Bonin. All-Aye.
October 20, 2015-Executive Session: Mr. Morse made a motion to approve and retain in their entirety the minutes of the October 20, 2015 Board of Selectmen Executive Session meeting as presented. Seconded by Mr. Cortese. All-Aye.
October 27, 2015: Mr. Bonin made a motion to approve the minutes of the October 27, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Cortese. All-Aye.
November 3, 2015: Mr. Morse made a motion to approve the minutes of the November 3, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Cortese. All-Aye.

9. Administrator’s Report (34:24)
Mr. Guzinski stated that John Ducharme, the 6 hour/week IT Technician, will be resigning after 15 years with the Town. Mr. Guzinski has spoken with the Town Manager of Northbridge about sharing an IT technician: one day in Douglas and four days in Northbridge. An intermunicipal agreement is needed. Mr. Ducharme is available to work for Douglas until a person is hired.

10. Old/New Business (37:50)
Old Business: Mr. Bonin commended the Finance Committee for coming forward and getting an amendment passed at Town Meeting, even though he disagreed with the amendment.
Mr. Bonin asked to review the Town Administrator’s goals.
New Business: Mr. Morse reviewed the findings of the Strategic Budget Committee. He feels that the Town needs to focus on economic development. He would like a debt exclusion article added to the next Town Meeting for the purpose of providing funds for economic development. He feels that Douglas is not attractive for MassWorks grants because they have no capital to invest and some of the land that might be attractive for commercial development has multiple owners.
Mr. Morse would like to re-open the investigation into forming a Dept. of Public Works (DPW) and restart the DPW Exploratory Committee. A DPW may help Douglas be more attractive for grants.
The BOS agreed to place both items on the agenda for the next meeting for discussion.
The Economic Development Committee would like a joint meeting with the BOS (December 15, 2015). Mr. Guzinski will work on that and on setting up a joint meeting with the School and Finance Committee (first meeting in January).
Also for the next agenda, a discussion on how to expend the $15,000 approved at Town Meeting for an Economic Development Consultant.

11. Executive Session – Collective Bargaining (54:12)
Mr. Morse made a motion at 7:54 PM to go into Executive Session for the purpose of collective bargaining and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye. The meeting was moved to the Selectmen’s Office and reconvened at 8:05 PM.
Mr. Morse made a motion at 8:17 PM to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

13. Adjournment:
Mr. Cortese made a motion to adjourn the meeting at 8:17 PM Mr. More seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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