BOS - December 15, 2015

BOS - December 15, 2015

Postby Suzanne Kane » Wed Jan 06, 2016 1:08 pm

Board of Selectmen
Agenda
December 15, 2015
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Audit - Exit Conference

2. Joint Meeting with EDC – Discuss WBDC Proposal & Other Consulting
Proposals / Discuss Economic Development Proposal – Kevin Morse

3. Discuss $165,000 State Grant

4. Approve Police Union Contract

5. License Renewal’s (Non-Alcohol)

6. Discuss Regional Information Technology Agreement with Northbridge

7. Accept Gift of Land From Murphy Realty Trust

8. Strategic Budget Committee Update

9. Appointment – Capital Improvement Committee (Department Rep)

10. Minutes: December 1, 2015

11. Town Administrator’s Report

12. Old / New Business

13. Adjournment
________________________________________________________________________________________________________
Future Agenda Items:

Jan ‘16:
Late License Renewals, Joint Meeting w/FinCom & School Committee, Old Grammar School Committee Update, Town Administrator’s Goals & Objectives
TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
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_______________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
December 15, 2015
Approved January 5, 2016


Call to Order

Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Hal Davis, David Cortese, Kevin Morse (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Committee: Paul Peterson, Carol Gogolinski, Phil Landry
Melanson & Heath: Frank Biron (President), Jennifer Reddington
Other Staff and Citizens: Atty. Rich Bowen, Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Police Chief Patrick Foley, Lt. Nick Miglionico, Sgt. Aaron McLaughlin

• Pledge of Allegiance (00:11)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum (00:28)
No citizens came forward.

1. Audit-Exit Conference (00:34)
In the packet are the Annual Financial Statements and related materials.
Ms. Lovett, Mr. Biron and Ms. Reddington joined the meeting. Ms. Reddington stated that there was a pronouncement from the Government Accounting Standards Board #68 that includes the Town’s Pension Liability. Ms. Reddington reviewed the Independent Audit Report, including the financial statements, liabilities, revenue funds, budget vs. actual and enterprise funds. The Town received a Clean Opinion, which is the best opinion that can be received. The General Fund, Stabilization Fund and Free Cash certification are moving in a positive trend. The Town is in a good financial position. There was no management letter again this year. Ms. Reddington, the BOS and Mr. Guzinski thanked the financial team.
Ms. Lovett, Mr. Biron and Ms. Reddington left the table.

2. Joint Meeting with Economic Development Committee (EDC)- Discuss Worcester Business Development Corp (WBDC) Proposal-Kevin Morse (14:34)
In the packet is a WBDC update dated November 10, 2015, an industrial site analysis, a management agreement and related materials.
Mr. Landry, Mr. Peterson and Ms. Gogolinski joined the meeting. Mr. Guzinski summarized the work that WBDC has done for the Town. They are working with the Town to prepare a MassWorks grant application due in August. There is a request for an extension of their contract.
Mr. Morse does not feel that WBDC’s progress merits extending their contract. WBDC does not have experience with towns developed like Douglas. Mr. Davis disagreed. He feels the problems with progress have to do more with the multiple owners of industrial properties and the lack of infrastructure than the work done by WBDC.
Mr. Peterson looked at WBDC’s proposal. There is a question of access to the Gilboa Street site. He is in favor of WBDC’s extension, however he would like to see other possibilities developed, other than Gilboa Street. Mr. Morse feels a Rte. 146 accessible site needs to be identified and a development plan made. A discussion was held.
Mr. Morse feels that Douglas is not in an optimal position for a MassWorks grant. Mr. Guzinski did not agree.
Ms. Gogolinski recommended finding out when Pyne Sand & Stone will finish their operations. Mr. Guzinski stated that that is one of the things that WBDC will be working on for a MassWorks grant. Ms. Gogolinski stated that there is a piece of commercial property on the corner of North St. and Gilboa St. that has water and sewer. She does not feel it would be beneficial to bring in a new consultant at this time.
Mr. Morse would task WBDC with moving ahead with the best realistic, tangible option and hold them accountable.
WBDC’s goals over the next six months include the preparations for the MassWorks grant.
Mr. Davis made a motion to approve a six-month extension with WBDC with an amendment that the WBDC look at, at least one other site besides the Gilboa Street site. Mr. Morse seconded the motion. Vote: All-Aye.
Mr. Guzinski will ask WBDC to come to the second meeting in January to discuss their direction.
Mr. Morse opened a discussion to move forward with a debt exclusion article ($2.5 million) to have some capital ready to establish infrastructure once a site is identified. The BOS decided to have this discussion at the second meeting in January when the WBDC is present.
Mr. Peterson stated that the EDC has been working on getting business properties on the webpage. They have a Facebook page featuring local businesses. There is one open slot on the EDC. They currently have five members. They would like to revitalize the downtown area: parking, streetscapes, flowers, etc.

3. Discuss $165,000 State Grant (48:06)
In the packet are lists of capital items, the CIC’s recommendation and related materials.
Ms. Lovett joined the meeting. Mr. Guzinski has met with the Police and Fire Chiefs and the school Superintendent and asked them to submit a list of capital items related to their departments. That list totaled $184,300 in requests. He has met with the CIC and their recommendation is in the packet. These funds must be approved and expended by June 30, 2016.
Mr. Morse would prefer that these funds be used for public safety. He is against a 70/30 School Dept./Town split. A discussion was held, including input from Chiefs Foley and Vinson. Mr. Hughes feels comfortable fully funding the public safety budget and the remainder going to the School Dept., which would be a 50/50 split. It is up to the discretion of the School Dept. which of their five items they will fund.
Mr. Bonin would like a meeting with DCR officials in early 2016 to discuss a portion of Wallum Lake State Park fees going into a fund for Douglas to use for the park.
Mr. Morse made a motion to allocate $80,300 of the $165,000 grant for public safety (Police and Fire) capital request, with the remaining $84,700 to the School Dept. to use at their discretion. Mr. Davis seconded the motion. All-Aye.
Mr. Bonin thanked Sen. Fattman and Rep. McKenna.

4. Approve Police Union Contract (1:13:39)
In the packet is a Memorandum of Agreement for Successor Contract.
Mr. Guzinski stated that a one-year extension has been agreed upon from July 1, 2016 to June 30, 2017, with an agreement that a successor agreement will be worked on over the summer. Mr. Guzinski recommended approval of the contract.
Mr. Morse made a motion to approve the Police Union Contract as presented. Mr. Bonin seconded the motion. All-Aye.

5. License Renewals (Non-Alcohol) (1:17:22)
In the packet is a listing of all Non-alcohol License Renewals.
Ms. Kane stated that all applications are complete, the Fire Dept. has done the inspections, and all recommendations are on the report. She asked that the BOS approve the licenses with the conditions they had previously and reminders that they need to follow the recommendations of the Fire Dept.
Mr. Morse made a motion to approve the list of Non-Alcohol License Renewals as presented with the conditions they had previously and reminders that they need to follow the recommendations of the Fire Dept.
Mr. Cortese seconded the motion. All-Aye.


6. Discuss Regional Information Technology Agreement with Northbridge (1:18:44)
Mr. Guzinski stated that he has been working with Northbridge’s Town Manager to develop an intermunicipal agreement to share IT services. They are in the process of interviewing candidates. Douglas would have the benefits of IT services one day a week and on standby four days a week. This item will be discussed again at the next meeting.

7. Accept Gift of Land from Murphy Realty Trust (1:22:01)
In the packet is an executed deed, a Trustee’s Certificate, a Certificate of Appointment, a Declaration of Trust and a letter from John M. Murphy dated December 8, 2015.
Mr. Guzinski stated that this gift of land was approved at the Fall Town Meeting. Mr. Guzinski will work with Town Counsel to record the deed.
Mr. Morse made a motion to accept the deed and the gift of land from the Walter T. Murphy Realty Trust. Mr. Cortese seconded the motion. All-Aye.

8. Strategic Budget Committee (StBC) Update (1:23:21)
Mr. Guzinski stated that the StBC met on December 10, 2015 and discussed the presentation they made at the Fall Special Town Meeting. They reviewed their work to date and the recommendations they made to the Town. They decided that there were some aspects of their original charge that they did not fully complete. They are requesting that the BOS authorize the StBC to continue its work on some of the original items on the charge, primarily to look at strategies for cost reductions, work on recommendations for use of new growth revenue, to develop a plan to fully fund the Capital Plan, to develop recommendations for the use of one-time revenues, and create a detailed recommendation of a combination of reduced local services and/or increase local taxes and fees to balance the budget over the next five years. They requested that the BOS retain the original membership and to add one member of the Finance Committee and one Citizen at Large. They may have sub-committees and working groups to engage in more detailed analyses. Mr. Guzinski stated that Brett Argall has expressed interest in joining the StBC. Mr. Guzinski feels the StBC can be helpful in the long-range financial planning of the community.
The BOS was in agreement that the StBC is important to the Town. Mr. Bonin was concerned that Mr. Guzinski and Ms. Lovett may be pulled away from their other goals.
It was decided to continue this discussion along with the discussion of the Town Administrator’s goals at the next meeting.

9. Appointment-Capital Improvement Committee (CIC) (Department Rep.) (1:29:15)
In the packet is a memo from Suzanne Kane dated December 10, 2015 and a letter from Adam Furno dated December 9, 2015.
Ms. Kane listed the openings on all the Town committees and boards. Mr. Guzinski feels Mr. Furno is well suited for the CIC and supports this appointment.
Mr. Morse made a motion to appoint Adam Furno to the Capital Improvement Committee for a one-year term. Mr. Davis seconded the motion. All - aye.

10. Approval of the Minutes (1:32:14)
December 1, 2015: Mr. Morse made a motion to approve the minutes of the December 1, 2015 Board of Selectmen meeting as presented. Seconded by Mr. Bonin. All-Aye.

11. Administrator’s Report (1:32:28)
In the packet is a memo from William Cundiff dated December 12, 2015.
Mr. Guzinski stated that Mass DOT has posted a weight limit on the Manchaug Street Bridge as a result of some deterioration. Mass DOT is currently working on the bridge. It will be closed to all traffic from December 16, 2015 to December 23, 2015. He does not expect the possibility of a full bridge replacement until at least 2021.
Mr. Guzinski stated that the Worcester County Selectmen’s Association is looking for voting representatives.
Mr. Davis made a motion to appoint Tim Bonin as the Douglas representative to the Worcester County Selectmen’s Association. Mr. Cortese seconded the motion. All-Aye.
Mr. Bonin made a motion to appoint Mike Hughes as an alternate to the Worcester County Selectmen’s Association. Mr. Davis seconded the motion. All-Aye.


12. Old/New Business (1:36:53)
Old Business: There was no old business.
New Business: There was no new business.

13. Adjournment (1:37:13)
Mr. Morse made a motion to adjourn the meeting at 8:38 PM. Mr. Cortese seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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