January 7, 2015 BFCC Meeting

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January 7, 2015 BFCC Meeting

Postby Mary Wright » Sun Feb 22, 2015 6:09 pm

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
JANUARY 7, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
January 7, 2015 at the Municipal Center. Mr. Holland called the meeting to order at 7:14 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Ed Gouin, Virginia Howe, Shirley Mosczynski (Vice Chairperson), Matt Sargent, William Cundiff (Town Engineer)
ABSENT:

INTERVIEW PROCESS FOR DESIGNER SELECTION FOR THE MUNICIPAL IMPROVEMENTS PROJECT AND PRIMARY SCHOOL ROOF:
7:14 PM CSS ARCHITECTS
Gregory Rochlin, Senior Project Manager, Chris Clochure, Project Architect, and John Tomaz, Production Dept. joined the meeting. They would be the individuals that would be working on the project. Mr. Rochlin made the presentation. The major component of the project is the Municipal Center boiler replacement. They would work with one of their MEP consultants. Much of Mr. Rochlin’s experience is with mechanical work in the design-build era. He stated that CSS has done many window replacement projects of various sizes. The last window project completed was done in 2.5 months. They have experience working in a working building.
Mr. Clochure continued the presentation. His role is to coordinate with the consultants and in-house design team. He showed some examples of pre-design procedures and documents for a roofing project. He said that CSS prides itself on test cutting procedures and their thoroughness of their procedures in finding out exactly what is under the surface so as not to generate unreasonable change orders. He presented an example of roof project documents they would provide. He did the same for a window project.
Mr. Tomaz presented next. He spoke about CSS’s experience in meeting aggressive schedules. He spoke about the accessibility of those that work at CSS.
Mr. Rochlin spoke about the level of detail they provide, concept through completed project. He, Mr. Clochure and Mr. Tomaz have construction experience. Their attitude on every job is that every project needs to last beyond its useful life. He spoke about how they use a unit price method to account for the cost of unforeseen conditions. Most of their change orders are for changes in scope.
Mr. Rochlin stated that test cuts and sampling for hazardous materials is included as additional services. The typical cost for roof test cuts on an average job is roughly $500/test cut, which includes the repair after the cut. Window test cuts are not as extensive.
Mr. Rochlin stated that the roof will be inspected by the manufacturer for the warranty. Window testing costs $1200 per window. Mr. Clochure explained how they do roofing and window replacements in an occupied building. Mr. Rochlin explained that all their special procedures are carefully laid out.
Mr. Rochlin gave more detail on the boiler replacement project. Their plan is to put in a new conventional boiler and keep the existing boiler as a backup. It would be a parallel installation. He recommended refurbishing the old boiler and firing it up occasionally.
Mr. Rochlin, Mr. Clochure and Mr. Tomaz left the meeting.

7:51 PM GORMAN RICHARDSON LEWIS ARCHITECHS (GRLA)
Scott Richardson and George O’Neil, Project Manager joined the meeting. Mr. Richardson gave the background on the company. He went through the proposal, which he passed out to the committee. Mr. O’Neil spoke about the road map of the project and how they would help the Town through each phase of the project. They will deliver both hard copy and electronic files.
Mr. Richardson spoke about their approach to this project. He started with their approach to the window replacement. Regarding the roof, Mr. O’Neil recommended looking at the substrate of the roof by taking a core sample. A discussion was held regarding the different types of roofs they are looking at for the project. Creating a raised platform for the dish antenna on the primary school roof was discussed.
Mr. Richardson discussed the boiler system replacement. He stated that everything they will do will be designed toward meeting Douglas’ budget expectations and clarifying the scope. He stated that GRLA has a four-person in-house Building Envelope Science Team dedicated to evaluating and solving building envelope issues.
Mr. Richardson gave an example of how they would conduct a window replacement project while the building is occupied.
Mr. Richardson explained that conditioning would be primarily for the boiler work. There is currently no budget for a separate conditioning agent. Mr. O’Neil explained that the roofing manufacturers are involved in the whole process and would warranty the roof. They recommend a white roof. Test cutting is included in the contract.
Mr. O’Neil explained that, under Mass bidding requirements, if they estimate that certain categories of work are going to be more than $20,000, it needs to be bid separately as a filed sub-bid. He explained how this process works.
Mr. Richardson and Mr. O’Neil left the meeting.

DISCUSSION:
Mr. Cundiff explained that the BFCC will make a recommendation on the two firms to the Board of Selectmen (BOS) and the BOS would decide whether to have any number come back in.
Ms. Howe made a motion to recommend Gorman Richardson Lewis Architects (GRLA) to the Board of Selectmen. Ms. Mosczynski seconded the motion. Vote: Unanimous.

FY 2015 MEETING SCHEDULE
Ms. Mosczynski made a motion to approve the FY 2015 BFCC Meeting Schedule as presented. Ms. Brown seconded the motion. Vote: Unanimous.

MINUTES
Ms. Brown made a motion to approve the December 22, 2014 BFCC meeting minutes as amended. Ms. Mosczynski seconded the motion. Vote: Aye-6, Mr. Sargent abstained.
The committee asked that the scoring sheet for the municipal building and primary school roof capital projects candidates be attached to the December 22, 2014 minutes.

ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting at 8:35 PM. Mr. Sargent seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
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