February 18, 2015 BFCC Meeting

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February 18, 2015 BFCC Meeting

Postby Mary Wright » Sat Apr 04, 2015 6:51 am

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
FEBRUARY 18, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
February 18, 2015 at the Municipal Center. Mr. Holland called the meeting to order at 7:01 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Shirley Mosczynski (Vice Chairperson), William Cundiff (Town Engineer)
ABSENT: Ed Gouin-Excused, Virginia Howe-Excused, Matt Sargent-Excused

1. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS
Mr. Cundiff stated that the Board of Selectmen (BOS) ratified the Draft Designer Services Agreement and he sent it out to the architect. Town Counsel reviewed the agreement and made four edits. Mr. Cundiff presented those edits.
Next, the edits proposed by the architect were reviewed. There was a discussion regarding the change from “…shall…” to “…will endeavor to…” regarding meeting the approval and submittal dates in section 5.1. Mr. Cundiff suggested asking the architect to change the wording back to “shall”. Mr. Cundiff feels that the architect may be concerned about items beyond their control. He will talk to Town Counsel about language to allow some latitude for items beyond the architect’s control.
In article 11.1, Mr. Cundiff feels that 60 days’ notice is unacceptable. The Committee agreed to recommend 10 days.
Mr. Cundiff will recommend that in Attachment B, the architects put in a column for the municipal building, one for the school and then a column for the total.
Mr. Fitzpatrick suggested getting an alternate estimate from this architect to include replacement of the Police Dept. windows. Mr. Cundiff stated that Adam Furno, Facilities Maintenance Manager and Michael Guzinski, Town Administrator have agreed that this would be a good idea. A discussion was held. The Committee agreed to proceed to ask the architects to include an estimate for replacement of the Police Dept. windows and the gym windows.
Mr. Cundiff will review the documents with Mr. Guzinski and the architect.

2. SCHOOL BUILDING PROJECT
Ms. Mosczynski stated that the School Building Committee (SBC) is working diligently to complete all the final paperwork to know the final costs so the Town can do the final borrowing. When the weather clears, the cistern needs to be finished and snow rails need to be added to the roof. The Fire Chief and Jeff Kollett are monitoring the snow accumulation on the roofs.

3. HEMLOCK STREET BRIDGE
Mr. Cundiff stated that he ran through the costs for the project. The construction cost was $460,892.13, and the engineering cost was $80,874.05.

4. SOUTH STREET BRIDGE
Mr. Cundiff stated that it is approximately 90% complete. The contractor has not given him another invoice. A few items need to be done in the spring. The project should come in well under budget.

5. MISCELLANEOUS
Mr. Cundiff placed the below items on the agenda so that the Committee would have access to them.
-FINAL COMPREHENSIVE BUILDING USE STUDY BY DURLAND VAN VOORHIS
-LIBRARY PROJECT
Mr. Cundiff has been asked by the Library Trustees to get an estimate from surveyors for an easement certification. Webster Credit Union and the next abutter are in agreement for an easement to gain access for the parking lot through to Mechanic Street.
Mr. Fitzpatrick wondered, if at some point in the future, Douglas vacated the library, would the Town still be able to use the building and if not, would it be worth investing in the building. Mr. Cundiff will look up the deed. He believes the use of the building was given to the Town as long as it was used as a library. A conversation was held regarding the history of the library project. Mr. Holland suggested adding a Library Project discussion to the next agenda.

6. OPEN SESSION
Mr. Holland asked for a PDF of the Master Plan. He feels it would be important to add this plan to the agenda for review.
Mr. Cundiff stated that the Old Grammar School Disposition Committee is in the process of soliciting proposals for the sale of the Old Grammar School. Bids are due mid-March.

7. MINUTES
Ms. Mosczynski made a motion to approve the January 7, 2015 BFCC meeting minutes as amended. Ms. Brown seconded the motion. Vote: Unanimous.

8. ADJOURNMENT
Ms. Mosczynski made a motion to adjourn the meeting at 8:17 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 460
Joined: Thu Jan 12, 2012 8:56 pm

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