May 27, 2015 BFCC Meeting

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May 27, 2015 BFCC Meeting

Postby Mary Wright » Wed Jul 15, 2015 5:22 pm

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
MAY 27, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
May 27, 2015 at the Municipal Center. Ms. Mosczynski called the meeting to order at 7:07 PM.

ATTENDANCE
PRESENT: Linda Brown, Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), William Cundiff (Town Engineer)
ABSENT: Sean Holland (Chairman-Excused), Matt Sargent-Excused

1. REORGANIZATION
It was decided to postpone reorganization until all members are present.

2. GREEN ENERGY
Mr. Cundiff spoke with Town Counsel just today. Atty. Rich Bowen provided him some documents from the Dept. of Energy Resources (DOER) which goes over the whole structure of energy performance contracting. Atty. Bowen did not see in the document where it was allowable for consultants to be included in this form of contracting. His opinion is that it is strictly for contractors, not necessarily consultants. Mr. Cundiff has asked Power Management to site the specific exemptions from the procurement laws that would allow the Town to utilize them under this form of contracting. Atty. Bowen is waiting to hear back from DOER.
Mr. Cundiff and Michael Guzinski, Town Administrator, met with some vendors yesterday who are interested in putting solar on the landfill. There is the potential for revenue for the Town. Mr. Cundiff put a link to that information on the electronic agenda. One of the vendors would like to present at the next meeting.
A discussion was held regarding Power Management.

3. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS
George O’Neil of Gorman Richardson Lewis Architects (GRLA) joined the meeting to present the design development drawings. Adam Furno, Facilities Maintenance Manager, Jeff Kollett, School Facilities Manager and Leigh Spear of GRLA were in attendance. Mr. O’Neil reviewed what was discussed at the last meeting. A site survey identified additional scope of work that needs to be done. The window openings are taller than the ceilings. Mr. O’Neil proposed soffitting at the window openings. Mr. O’Neil spoke about pipes and vents to be removed.
The roofing is straightforward. The roof plan for the gym roof adds safety railings and includes replacing the exhaust fan. Gutters will be added on the left and right sides of the roof. Workers with materials will gain access to the roof from a Lull and ladders from the exterior of the building. The lee walls on both ends will be repointed as well as the chimney on the Municipal Building’s main roof. The cost estimate does not include the repointing of the chimney. The scope of work for the primary school roof did not change.
Regarding the Municipal Building HVAC, the primary scope is to replace the two boilers and replace the steam system with a hot water system. GRLA discovered that the unit that provides the air system for the gym is not working properly. Mr. O’Neil will check to see if they are going to reuse the electric hot water tanks.
In the basement of the Municipal Building, a large mechanical louver needs to be refurbished or replaced. The heating coil assembly within the wall at the basement level, which services the gym, will be replaced.
On the main floor of the Municipal Building, an exhaust in the window opening of the bathroom needs to be relocated. On the street side, there are two louvers in window openings that will go through the masonry wall instead of through the windows. Mr. O’Neil presented an alternative which would relocate a heating pipe and louvers in two windows to the left of the door to have full-view windows instead of a panel system.
Regarding the budget for this project, Mr. Fitzpatrick asked Mr. O’Neil to break out the cost of the basement windows because those windows were an add alternate. Mr. Spear stated that the basement windows, materials and labor, would cost approximately $81,000. Mr. Cundiff presented summary sheets of the budget that was approved at Town Meeting. Mr. O’Neil’s cost estimate is $56,089 over the original budget.
The BFCC asked Mr. O’Neil to prepare a budget broken down by tasks and their costs. It was decided to have a meeting in two weeks, on June 10, 2015 to get the direction for this project.
Mr. Cundiff asked for a contract amendment proposal for the fire alarm system from Mr. O’Neil.
Mr. Cundiff will forward the project manual to Town Counsel for review. Mr. O’Neil and Mr. Spear left the meeting.

4. SCHOOL BUILDING PROJECT
Ms. Mosczynski stated that the School Building Committee (SBC) is still in negotiations and trying to settle with insurance companies and contractors.

5. MINUTES
Ms. Brown made a motion to approve the April 15, 2015 BFCC meeting minutes as amended. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.

6. OPEN SESSION
It was decided to change the next BFCC meeting from June 17, 2015 to June 10, 2015 at 7:00 PM. Mr. Cundiff will let Mr. Holland and Mr. Sargent know about the change.

7. ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting at 8:39 PM. Ms. Howe seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 478
Joined: Thu Jan 12, 2012 8:56 pm

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