June 10, 2015 BFCC Meeting

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June 10, 2015 BFCC Meeting

Postby Mary Wright » Thu Aug 27, 2015 8:31 pm

JUNE 10, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
June 10, 2015 at the Municipal Center. Mr. Holland called the meeting to order at 7:00 PM.

PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), William Cundiff (Town Engineer)
ABSENT: Matt Sargent-Excused

Ms. Howe nominated Sean Holland as Chairman of the BFCC. Ms. Mosczynski seconded the motion. Vote: Unanimous.
Ms. Mosczynski closed the nominations for Chairman of the BFCC. Ms. Howe seconded the motion. Vote: Unanimous.
Mr. Holland nominated Shirley Mosczynski as Vice Chairperson of the BFCC. Ms. Howe seconded the motion. Vote: Unanimous.
Ms. Howe closed the nominations for Vice Chairperson of the BFCC. Ms. Brown seconded the motion. Vote: Unanimous.

Mr. Cundiff spoke with people in Quincy who used Power Management and this form of contracting, however their use was limited to solar panels on their schools. They had no answers in terms of an agreement or contract established with the company. The people in Quincy thought they could get a better product with a consultant with a defined scope and a competitive bidding process.
Mr. Cundiff has been working with Atty. Rich Bowen on the contract method to see if it is permissible for this type of agreement. Atty. Bowen is also reviewing the draft Solar Letter of Authorization (“engagement letter”).
Atty. Rich Bowen joined the meeting. He has spoken with the Dept. of Energy Resources (DOER). Atty. Bowen does not feel that the engagement letter defines scope, term, and method of payment, and he does not feel comfortable having the Town sign it. He also does not know if this is subject to any mandatory public bidding process. DOER had not seen a situation where a company acted as an intermediary between the energy company and the municipality.
Mr. Cundiff had asked Power Management to provide a reference to the statue where they thought they were exempt. Atty. Bowen said that Chapter 30B, Section 33 exempts energy related services from the procurement bid process. Mr. Cundiff is more comfortable with a defined scope, bid, term and contract and putting it out for a competitive bid. Ms. Mosczynski would like to learn more about the experiences of other communities with Power Management.
A discussion was held. Mr. Cundiff will continue to research and gather more information. Atty. Bowen presented a draft solicitation.
It was decided to continue this item to the next meeting, to include specifics of the solicitation process and to collect as much information about entities that have already presented the BFCC with information.
Atty. Bowen left the meeting.

George O’Neil of Gorman Richardson Lewis Architects (GRLA) joined the meeting. Adam Furno, Facilities Maintenance Manager, was in attendance. Mr. O’Neil presented a summary comparing both the Municipal Building and Primary School roof projects’ base scopes and add-ons. The Municipal Building base scope project estimate came out at $743,645. The original budget was for $523,040. The Primary School base project estimate came out at $144,733, and the original budget was for $139,200. Mr. O’Neil went over the base contracts in detail. Add-ons include the police station/basement windows, a $7,028 HVAC component, and roof gutters and railings. The Primary School roof project does not have any extras.
Mr. O’Neil reviewed in detail the four alternates, interior and exterior work, demolition, roof work, all the MEP work (mechanical, electrical, plumbing), general requirements and conditions, and contingencies. The cost of removal of hazardous materials is separate. Mr. Cundiff has not yet solicited prices from environmental consultants.
Mr. Cundiff asked Mr. O’Neil to investigate less expensive window options for the second floor. He stated that this level of detail was not evaluated when the original budget was established. Mr. Cundiff suggested that the BFCC look over the information and re-evaluate it at the next meeting.
Mr. O’Neil will email Mr. Cundiff responses to the committee’s questions by the Monday before the next meeting. Questions to be answered include confirming whether or not the cleaning of the exterior of the Municipal Building was included twice and whether or not it is necessary and whether or not the exhaust fan for the gym is necessary. Mr. Fitzpatrick asked if Mr. Furno could solicit prices on the gutters and downspouts. Mr. Furno said that there is $2500 left in a line item to repoint and cap the chimney, and he has someone coming in this week to give an estimate.
Mr. Cundiff said that Mr. Guzinski said that the Municipal Center project can intermingle the funds allotted at Town Meeting, however, the Municipal Center and Primary School are two separate funding sources and the funding must remain separate. Mr. Cundiff will speak with Mr. Guzinski about other possible funding sources.
Ms. Mosczynski suggested prioritizing the projects to be done in the Municipal Center. The Committee asked Mr. O’Neil to break down the projects by importance, to separate the Municipal Building and Primary School roof projects, and break out the police station windows.
A BFCC meeting was scheduled for July 24, 2015. Mr. O’Neil left the meeting.
Mr. Cundiff stated that Barrett LaChance of Sun Edison was unable to attend tonight. Mr. Cundiff and Mr. Guzinski prepared a memo to the Board of Health (BOH) regarding Sun Edison’s proposal to use the landfill cap to generate revenue through solar. The BOH will be meeting at the end of this month.
Ms. Mosczynski stated that she is not comfortable recommending anything unless written approval is obtained from DEP. The BFCC would like to have other proposals to compare to. Mr. Cundiff stated that it could be a competitive bid process, however no information was available at all until this proposal was received. A discussion was held.

Ms. Mosczynski stated that the School Building Committee is still in negotiations.

There was no discussion.

Ms. Mosczynski made a motion to adjourn the meeting at 8:39 PM. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 513
Joined: Thu Jan 12, 2012 8:56 pm

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