June 24, 2015 BFCC Meeting

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June 24, 2015 BFCC Meeting

Postby Mary Wright » Thu Aug 27, 2015 8:32 pm

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
JUNE 24, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
June 24, 2015 at the Municipal Center. Mr. Holland called the meeting to order at 7:06 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), Matt Sargent, William Cundiff (Town Engineer)
ABSENT: Linda Brown-Excused

1. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS
Mr. Cundiff stated that George O’Neil of Gorman Richardson Lewis Architects (GRLA) sent an email response with answers questions that the BFCC had from the last meeting. He also provided calculations of fuel cost savings as a result of replacing the windows. Mr. Cundiff sent Mr. O’Neil an email today regarding the meeting he and Adam Furno had with the Town Administrator, Michael Guzinski. The meeting reviewed the questions the BFCC had regarding the funding of the project and if there was the ability to find other revenue sources to supplement the deficit for the project. It was clear that there are no other sources of funding.
Mr. Cundiff presented the recommendations that arose from that meeting, which were that the BFCC consider: removing all the extras so that they are looking at only the base contract, specify less expensive windows than what is proposed for the second floor, removing the Police Dept. windows from the project, and establishing an order of priority (HVAC system, roof, windows) for the work that is being proposed. Another suggestion was to purchase all the windows, but not have them installed. Mr. Furno could install a few windows each year. The contract documents would need to be structured to have a series of add alternates to install groups of windows. Another recommendation from that meeting was that numbers for Owner’s Contingencies be added in the budget.
Mr. O’Neil, Adam Furno, Facilities Maintenance Manager, and Jeff Kollett, School Facilities Manager were present at the BFCC meeting.
Mr. Cundiff solicited proposals from some environmental companies to look for hazardous materials. Those numbers, when known, would be added to the contract documents. Mr. O’Neil stated that they did do boring on the roof and they did not find contaminants. Mr. Furno said that there is one roof on top of another. The old roof is still on the bottom.
Mr. Furno assured the BFCC that aluminum windows would not warp over time if stored vertically. The windows would be shrink wrapped.
The numbers in the chart presented were based on the original budget and looked at the design development base estimate without the extras. The BFCC was in agreement with the approach. Direction was given to Mr. O’Neil to revise the documents. Mr. O’Neil spoke about other roofing options. Mr. Furno liked the idea of a white TPO roof.
Mr. Cundiff feels that dividing the bid documents into three projects will produce more front-end costs, however the overall costs from the design end would be lower. Components to be drawn out would be identified as alternates. Mr. Fitzpatrick feels multiple smaller companies could be attracted to the individual components of the projects if they are separated out, rather than one large company to do all the aspects of the projects. Mr. O’Neil agrees that it may be better to separate out the projects. The BFCC was in agreement. A discussion was held.
It was the consensus of the BFCC to proceed with the proposal in the email and direct Mr. O’Neil to separate out the projects. Mr. Cundiff feels the base project may still be over budget.
Mr. O’Neil feels he can have revised documents ready in approximately two weeks. He will then update the project schedule. The BFCC was in agreement that the priority of the projects is HVAC, roof, then windows, and to start on the HVAC project ASAP in order to order the components. A discussion was held regarding contingency.
The next BFCC meeting will be July 8, 2015.

2. ADJOURNMENT
Ms. Mosczynski made a motion to adjourn the meeting at 7:56 PM. Ms. Howe seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 491
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