July 8, 2015 BFCC Meeting

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July 8, 2015 BFCC Meeting

Postby Mary Wright » Sun Oct 04, 2015 9:46 am

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
JULY 8, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
July 8, 2015 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), William Cundiff (Town Engineer)
ABSENT: Matt Sargent-Excused

1. GREEN ENERGY
Mr. Cundiff stated that the Board of Health (BOH) met with Barrett LaChance on June 29, 2015 and they asked Mr. LaChance for a complete proposal in writing. There are some minor deficiencies in the landfill cap that need to be addressed. At this time, there is no decision to move forward.

2. SCHOOL BUILDING PROJECT
Ms. Mosczynski stated that the School Building Committee is still in negotiations to finalize the financials. The last change order is being negotiated. They are also still negotiating with Travelers on the leak issue. The gym floor has been taken care of.

3. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS
George O’Neil of Gorman Richardson Lewis Architects (GRLA) joined the meeting. Adam Furno, Facilities Maintenance Manager, was also present. Mr. O’Neil presented an HVAC only schedule and a schedule for the roof and the windows. The HVAC schedule lists a site meeting on July 17, and the bid set delivered by July 24 with a three week bid period. The installation phase will take eight weeks. The transition will have to be worked out with the mechanical engineer since installation will be taking place during the early winter.
The environmental component was not considered in the schedule. Mr. O’Neil hoped the construction phase would allocate for that. Mr. Cundiff has two proposals. Since the budget has been approved, Mr. Cundiff will check with Michael Guzinski, Town Administrator, to see if he can authorize this work. Mr. Cundiff explained what the hazardous material assessment will consist of. This assessment may slow the schedule considerably.
Ms. Mosczynski made a motion to recommend TRC to the Board of Selectmen (BOS) to do the environmental review of the Municipal Building. Ms. Brown seconded the motion. Vote: Unanimous.
Mr. O’Neil next reviewed the roofing and windows schedule. They will go out to bid by the end of August, start of September, with three weeks for sub-bid and one week for general bid. The lead time to fabricate windows is 6-8 weeks. Install time is six weeks.
Concurrent with that is the roofing for the Municipal Building and the primary school. The temperature needs to be above 40º for the sealants. The BFCC felt the schedule is optimistic. Mr. O’Neil does not feel there would be a problem working on the roof while school is in session, however there would be noise. Mr. Cundiff will send an email to Jeff Kollett, School Facilities Manager, to ask for his input.
Mr. O’Neil will verify that one of the two boilers is a back-up. Mr. Fitzpatrick would like to know if a back-up is needed since a new boiler is being installed.
There are three components to the scope reduction: redraw the window details, preparation of separate bid packages, and the addition of two site visits. The roof is the primary base scope. The windows are separated out into sections of windows. Mr. Furno will work with Mr. O’Neil to determine how the window replacements should be grouped.
After a discussion, the BFCC decided on double hung windows. Mr. O’Neil will sketch up some images.
Mr. O’Neil needs authorization to proceed, then he will meet next Friday on site to fine tune the logistics. He will deliver a bid package by July 24, 2015.
Ms. Howe made a recommendation to proceed with the approach outlined by GRLA and recommend authorization of the additional service authorization to the BOS. Ms. Mosczynski seconded the motion. Vote: Unanimous.
Regarding the windows, Mr. O’Neil explained that the performance spec can name three brands of windows. The performance spec refers to material, thermal performance and the actual components.
Mr. O’Neil will check to see if Atty. Rich Bowen has reviewed the bid package for the first draft of the boiler plate.
Mr. Cundiff asked Mr. O’Neil for draft bid documents by July 28, 2015 to submit to Mr. Guzinski and the BOS. Mr. O’Neil agreed to have the documents by July 23, 2015.

4. MINUTES: May 27, 2015
Ms. Brown made a motion to accept the May 27, 2015 BFCC meeting minutes as presented. Ms. Howe seconded the motion. Vote: Unanimous.

5. ADJOURNMENT
Ms. Mosczynski made a motion to adjourn the meeting at 8:13 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 460
Joined: Thu Jan 12, 2012 8:56 pm

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