November 4, 2015 BFCC meeting

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November 4, 2015 BFCC meeting

Postby Mary Wright » Mon Jan 25, 2016 8:17 pm

NOVEMBER 4, 2015

A meeting of the Building Facilities Construction Committee (BFCC) was held on
November 4, 2015 at the Municipal Center. Mr. Holland called the meeting to order at 7:08 PM.

PRESENT: Sean Holland (Chairman), Linda Brown, Virginia Howe, Shirley Mosczynski (Vice Chairperson)
NON-VOTING: William Cundiff (Town Engineer), Adam Furno (Facilities Maintenance Manager), Jeff Kollett (School Facilities Manager)
ABSENT: Matt Sargent (Excused), Michael Fitzpatrick (Excused)

Mr. Cundiff stated that he posted the bid documents online, and he has hard copies in his office. He reviewed the history of the budget. The original budget for the Municipal Center appropriated at Town Meeting was $580,000. That budget included design and construction. Addition of the primary school roof budget brought the total budget to $730,000. The design total is $77,870. The balance for construction is $512,930 for the Municipal Center and $139,200 for the primary school roof.
Mr. Cundiff stated that two weeks ago, there was a fire in the boiler of the Municipal Center. The boiler is a complete loss. There is a temporary boiler in place and they are working with the insurance company to cover the costs of the temporary boiler and replace the old boiler with an in-kind boiler. Some costs may be recovered later on.
TRC took a closer look at the asbestos. Testing results showed asbestos piping and asbestos in the boiler. A cost estimate to remove the asbestos is $146,500. The remediation is required by law.
George O’Neil of Gorman Richardson Lewis Architects (GRLA) joined the meeting. Mr. O’Neil and Mr. Cundiff reviewed the Budget/Estimate Update dated October 25, 2015. Mr. Cundiff, Mr. Guzinski and Mr. O’Neil recommend moving forward with the HVAC portion of the project. The documents have been prepared for the roof and windows as a complete project, however it may be better to have two add alternates: purchase of windows and installation of windows. Mr. Cundiff is also pushing the environmental consultant for alternatives. Removal of the boiler may be pulled out of the scope.
The fire alarm system was funded separately at a separate town meeting under the capital plan, but it may make sense to make it part of this project. Mr. O’Neil is waiting to hear back from the engineer regarding the estimate obtained by Mr. Furno.
Mr. Cundiff reviewed his spreadsheet. $53,500 has been inserted into project as an escalated value for increasing construction costs, for a total cost to the project of an additional $200,000. The Finance and Capital Committees have voted to recommend the $200,000 moving forward to Town Meeting to supplement this project, primarily for the environmental services. A discussion was held.
Ms. Brown made a motion to recommend $200,000 for additional construction funds to the Special Town Meeting. Ms. Howe seconded the motion. Vote: Unanimous.
Mr. O’Neil reviewed the schedule of both projects. Mr. O’Neil stated that the project value of $360,000 listed in the advertisement for HVAC does not include the environmental remediation. Mr. Cundiff agreed to keep it at $360,000. The project will not be advertised until after Town Meeting. The fire alarm system can be added to this scope as an addendum. It was decided to wait another week or two to issue the bid documents until Mr. O’Neil gets the final fire alarm system numbers from the engineer.
Mr. O’Neil, Mr. Furno and Mr. Kollett left the meeting.

Mr. Cundiff distributed the revised drawings he received from Charlie Van Voorhis.
Mr. Holland stated that the BFCC put a plan together with the Library Board of Trustees in a public fashion. The new head librarian and the Board of Trustees made changes to the plan to submit to Town Meeting. The changes had to do with a $30,000 reduction in costs. The first floor circulation desk was removed. A bathroom has been eliminated. Mr. Cundiff suggested he update the BFCC as changes occur. It was the consensus of the BFCC that the changes were not of such a significant nature as to be brought back to the planning stages.

There was no update.

Negotiations and close out issues are still ongoing.

5. MEETING MINUTES: August 19, 2015, September 30, 2015
Ms. Mosczynski made a motion to approve the August 19, 2015 BFCC meeting minutes as amended. Ms. Brown seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to approve the September 30, 2015 BFCC meeting minutes as amended. Ms. Brown seconded the motion. Vote: Aye-3, Mr. Holland abstained.

Ms. Mosczynski made a motion to adjourn the meeting at 8:17 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 513
Joined: Thu Jan 12, 2012 8:56 pm

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