BOS - January 19, 2016

BOS - January 19, 2016

Postby Suzanne Kane » Thu Jan 14, 2016 2:20 pm

Board of Selectmen
January 19, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Class II License – Cappy’s Automotive New Location

2. Joint meeting w/EDC and WBDC

3. Old Grammar School Update

4. Approve Auditors Contract

5. Minutes: January 5, 2016

6. Town Administrators Report

7. Old / New Business

8. Executive Session – Consider Real Property

9. Adjournment
Future Agenda Items:

Feb 2:
Open Warrants for ATM & STM

March 15: Joint meeting w/School Committee, FinCom, Senator Fattman, and Representative Joe McKenna

TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
January 19, 2016
Approved February 2, 2016

Call to Order

Mr. Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

Board: Mike Hughes (Chairman-Absent), Tim Bonin, Hal Davis, David Cortese, Kevin Morse (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Worcester Business Development Corp. (WBDC): Lisa Drexhage, Roberta Brien
Economic Development Committee (EDC): Paul Peterson (Chair), Phil Landry
Old Grammar School Disposition Committee (OGSDC): Cindy Blondin (Chair), Jeremy Flansburg (Vice Chair), Pam Schwartz, Donna Hardy, Jon Zifcak, James Ducharme, Scott Yacino
Other Staff and Citizens: Jonathan Shenian

• Pledge of Allegiance (00:13)

• Chairman’s Announcements (00:37)
There were no announcements.

• Citizen’s Forum (00:30)
No citizens came forward.

1. Class II License-Cappy’s Automotive New Location (00:47)
In the packet is a Class II application, a letter from Dawn Brule dated 12/29/15, and related emails and materials.
Mr. Shenian joined the meeting. Ms. Kane presented the application. She stated that Mr. Shenian has a license at 137 South Street. Mr. Shenian is moving to 100 Davis Street. Ms. Kane suggested treating this application as a new license. Ms. Kane stated that the Building Commissioner stated that the sale of motor vehicles is an allowed use at that location, however it requires a Special Permit from the Douglas Zoning Board. Mr. Shenian is aware of that.
He currently displays 4-6 cars at 137 South Street and he would like to display up to 14 cars at the new location. Cars can be parked over a leech field.
Mr. Davis made a motion to approve the Class II application for a new location for Cappy’s Automotive, contingent upon approval from the Douglas Zoning Board of Appeals. Mr. Cortese seconded the motion. All-Aye.

2. Joint meeting with EDC and WBDC (05:06)
In the packet is a map dated 1/15/16.
Members of the WBDC and the EDC joined the meeting. Ms. Brien recapped the efforts of the WBDC on behalf of Douglas since 2014 to create a clear directive to go forward to apply for grants for infrastructure. The construction estimate for the access road is $6 million. She estimated that 50% of the road could be paid for by grants. Mass Works grants require a 50-50 funds match.
Ms. Brien presented the recommendation to adjust the design of the southernmost part of the road. All property owners should provide a letter of intent to the Town in the next 4-6 weeks stating their intent to gift a 60’ right-of-way on their property to the Town. Ms. Brien recommended that the Town abandon this location off Gilboa Road and seek to develop other locations in Town if the property owners are not cooperative within the timeline for the spring town meeting.
A discussion was held regarding utilities, the value of the location, and other possible sites.
Cindy Blondin, 39 Depot Street does not feel it is worth investing in a site that will not be ready for 7-10 years. She is also concerned that Douglas will not be able to access such a large amount in grants in a short time. She would like the WBDC to focus on the near future. She feels that without water and sewer, Douglas will not attract the types of business that generate a lot of jobs. Ms. Brien replied that the new design will avoid the 7-10 year wait, and the cost to bring utilities to the site is $18 million.
Ms. Brien spoke about the topography of the site.
Mr. Peterson suggested that the WBDC look into the eight acres of available commercial land with water and sewer near the intersection of Gilboa and North Streets. Ms. Brien agreed to look into that piece of property.
Ms. Blondin suggested setting aside a percentage of water withdrawal permits for commercial use to avoid a water/sewer capacity issue. Mr. Guzinski does not know if that would be legal.
Mr. Guzinski will work with the WBDC to place a sign on the Sullivan property to direct interested parties to contact the WBDC.

3. Old Grammar School Update (40:23)
In the packet is a memo from the OGSDC dated 10/22/15.
The members of the OGSDC joined the meeting. Ms. Blondin reviewed the history of the committee. They have submitted two Requests for Proposals (RFPs) and have had no responses. The committee is looking for some ideas or looking to disperse the committee.
Scott Yacino recapped the issues the School Committee had with using the Old Grammar School for housing. He said that every child that walks to school uses the road that comes within 10 feet of that building. The School Committee was worried that a housing unit would increase traffic and be hazardous for children using the road to the school.
A discussion was held comparing the first RFP with the second RFP and discussion what to do differently if they chose to issue another RPF.
Mr. Peterson would like to see the OGSDC continue. The EDC could list the site on their website.
Ms. Blondin would like the BOSs comments on the RFPs.
Mr. Flansburg feels a link to the RFP should be readily available from the Town’s website.
Mr. Davis suggested researching the revitalization of Putnam, CT.
Ms. Schwartz said that the public wants to keep the integrity of the building as is, however that may be hampering their efforts to get an interested developer.
Mr. Yacino stated that the School Committee feels the access road should remain the property of the Town so that it is maintained. Also, if the Old Grammar School is used for housing, see if it could be restricted to reduce traffic and fewer new students in the school. He asked if a housing unit could be designated an offender-free zone.
Mr. Yacino suggested giving the RFP to a commercial real estate agent for input. Mr. Flansburg said that the last two RFPs were listed in The New England Journal of Real Estate.
Mr. Morse will review the RFPs and have comments at the next BOS meeting.
Ms. Blondin feels that the State procurement process is a hindrance to smaller developers. Mr. Guzinski will ask Town Counsel if there might be more effective ways to bring forward a wider variety of interested parties.

4. Approve Auditors Contract (1:11:30)
In the packet is a proposal from Melanson Heath dated 1/14/16.
Mr. Guzinski stated that Melanson Heath has done an outstanding job for the Town. He said that the Financial Department stated that they are thorough and easy to work with. Their services are utilized throughout the year. Mr. Guzinski recommended approval of the agreement.
In response to Mr. Bonin’s question, Mr. Guzinski replied that the auditors report to the BOS.
Mr. Davis made a motion to approve the three-year agreement with Melanson Heath. Mr. Cortese seconded the motion. All-Aye.

5. Approval of the Minutes (1:14:37)
January 5, 2016: Mr. Bonin made a motion to approve the minutes of the January 5, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All-Aye.

6. Administrator’s Report (1:15:05)
In the packet is a letter from Michael DeCaro dated 1/5/16, sample host agreements from other communities and other related materials, emails and regulations.
Mr. Guzinski stated that the Town received a letter from Michael DeCaro, the owner of the Classic Envelope building, stating that Medicinal Alternatives, Inc. is contemplating siting a registered medical marijuana dispensary in Douglas. No action is required at this time.
Mr. Guzinski is looking for clarification on whether or not the facility will be growing or dispensing marijuana. Mr. Cortese stated that at their presentation to the BOS, they had stated that a site in Worcester had been named as a location for a dispensary.
Mr. Guzinski stated that the Town signed a net metering agreement with Con Edison several years ago. It appears that there are more net metering credits than the Town can use. Con Edison’s recommendation is to transfer a portion of those credits to another community. Con Edison is looking into facilitating a transfer for the Town. Mr. Cortese suggested donating the credits to a nonprofit. No action was required.

7. Old/New Business (1:23:02)
Old Business: There was no old business.
New Business: Mr. Davis would like a discussion regarding a part-time or full-time grant economic development person on the next agenda.

6. Executive Session – Consider Real Property (1:23:56)
Mr. Bonin made a motion at 8:25 PM to go into Executive Session for the purpose of considering real property and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye. The meeting was moved to the Board of Selectman’s office and reconvened at 8:28 PM.
Mr. Cortese made a motion at 8:40 PM to return to regular session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis - Aye, Kevin Morse – Aye.

8. Adjournment (1:24:13)
Mr. Cortese made a motion to adjourn the meeting at 8:40 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,

Mary Wright
Recording Secretary
Suzanne Kane
Posts: 595
Joined: Wed May 25, 2005 2:01 pm

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