BOS - February 2, 2016

BOS - February 2, 2016

Postby Suzanne Kane » Fri Jan 29, 2016 10:50 am

Board of Selectmen
Agenda
February 2, 2016


6:00 PM (Selectmen’s Office)
1. Call to Order

2. Joint Executive Session with Water & Sewer Commission
– Potential Litigation

7:00 PM (Resource Room)
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

3. HVAC Contract Award – Riverdale Plumbing & Heating

4. Economic Development Director / Grant Writer Discussion

5. Open Warrant for May 2, 2016 Annual & Special Town Meeting

6. Community Compact Grant Discussion

7. Minutes: January 19, 2016, January 19, 2016 Exec Session

8. Town Administrators Report

9. Old / New Business

10. Adjournment
_____________________________________________________________________________________________
Future Agenda Items:

March 15:
Joint meeting w/School Committee, FinCom, Senator Fattman, and Representative Joe McKenna

TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
_______________________________________________________________________________________________
_______________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
February 2, 2016
Approved February 16, 2016



1. Call to Order
Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 6:21 PM in the Board of Selectmen’s Office. Mr. Josey called a meeting of the Water & Sewer Commission (W/S) to order at 6:21 PM.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Hal Davis (Absent), David Cortese, Kevin Morse (Vice Chairman-Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Water & Sewer Commission: Bob Josey, Keith Bloniasz, Colin Haire (Absent), Bob Sullivan (Water & Sewer Superintendent)
Other Staff and Citizens: Atty. Rich Bowen

2. Joint Executive Session with Water & Sewer Commission–Potential Litigation
(BOS) Mr. Cortese made a motion at 6:21 PM to go into Executive Session for the purpose of potential litigation. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes - Aye.
(W/S) Mr. Bloniasz made a motion at 6:21 PM to go into Executive Session for the purpose of potential litigation. Mr. Josey seconded the motion. Roll Call Vote: Keith Bloniasz – Aye, Bob Josey – Aye.

(BOS) Mr. Bonin made a motion at 6:55 PM to return to regular session for the purpose of attending to the public meeting’s agenda. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes - Aye.
The BOS meeting was moved to the resource room of the Municipal Center and reconvened at 7:00 PM.
(W/S) Mr. Bloniasz made a motion at 6:55 PM to return to regular session for the purpose of attending to the meeting agenda. Mr. Josey seconded the motion. Roll Call Vote: Keith Bloniasz –Aye, Bob Josey – Aye.
The W/S meeting was moved to the W/S Office.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, Hal Davis, David Cortese, Kevin Morse (Vice Chairman-Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Commission (EDC): Paul Peterson (Chairman), Brad Maltz
Other Staff and Citizens: Atty. Rich Bowen

• Pledge of Allegiance (00:13)

• Chairman’s Announcements (00:30)
There were no announcements.

• Citizen’s Forum (00:32)
No citizens came forward.

3. HVAC Contract Award-Riverdale Plumbing and Heating (00:37)
In the packet is a memo from William Cundiff dated 1/25/16, correspondence to and from Michael Guzinski and Riverdale Plumbing and Heating, a Bid Results Tab Sheet and other related correspondence and materials.
Mr. Guzinski stated that $400,000 was approved for the replacement of the boiler and HVAC in the Municipal Center and an additional $200,000 was awarded at a subsequent Town Meeting. The project went out to bid and the low bid of $458,000 was from Riverdale Plumbing and Heating of Walpole, MA with $58,817 for designer related services. On January 20, 2016, the Building and Facilities Construction Committee voted to recommend that the contract be awarded to Riverdale. Mr. Guzinski also recommends that the contract be awarded to Riverdale.
In response to Mr. Bonin’s question, Atty. Bowen stated that they are required by law to accept the lowest eligible and responsible bidder.
Mr. Bonin made a motion to award the Municipal Center HVAC contract to Riverdale Plumbing and Heating of Walpole, MA. Mr. Cortese seconded the motion. All-Aye.
Mr. Cortese made a motion to authorize Michael Guzinski to execute the contract on behalf of the Board of Selectmen. Mr. Bonin seconded the motion. All-Aye.


4. Economic Development Director/Grant Writer Discussion (05:20)
In the packet is a memo from Michael Guzinski dated 1/29/16.
Mr. Guzinski has spoken with a number of communities about what they have done and what has been successful. Based on that research and the Town’s financial constraints, he recommended that the BOS put before the ATM and the Finance Committee a proposal for the creation of a part-time Economic Development Director/Grant Writer position (15-19 hours/week), non-benefitted, with a salary of $28,000 and an expense budget of $1,000. Mr. Guzinski read a description of the position. The cost to continue with the Worcester Business Development Commission (WBDC) is $30,000. The position would be an annual appropriation.
Mr. Peterson is in favor of the creation of the position. The EDC would like to work actively with this person and have them attend the EDC meetings. Mr. Maltz recommended that the person work collaboratively with the WBDC as well.
It was decided that Mr. Guzinski will work with the Finance Committee to place this position in the budget of the EDC.

5. Open Warrant for May 2, 2016 Annual (ATM) & Special Town Meetings (STM) (13:27)
Mr. Davis made a motion to open the warrants for the Annual and Special Town Meetings to be held on May 2, 2016 and close the warrants effective Friday, March 4, 2016 in accordance with the Town by-laws. Mr. Cortese seconded the motion. All- Aye.
A discussion was held regarding the Snow and Ice budget. Mr. Guzinski stated that they are still in the black. There is slightly more than $10,000 left in the budget.

6. Community Compact Grant Discussion (15:13)
In the packet is a description of the Community Compact and descriptions of the Best Practices.
Mr. Guzinski stated that the Baker/Polito administration initiated a program last year to help communities improve in areas of municipal administration and operation. This Community Compact allows communities to tap into non-monetary State resources. Communities are able to ask for assistance in three best practices areas. The municipality would have up to two years to transition to the new best practice. By signing up with the Compact, the Town will receive additional points on all future grant applications. Mr. Guzinski recommended approving a submission to the Community Compact and pursuing the following best practices: maximizing energy efficiency and renewable opportunities, economic development infrastructure, and regionalization and shared services.
Mr. Davis made a motion to approve the request to submit three Community Compact applications: One for maximizing energy efficiency and renewable opportunities, the second for economic development infrastructure, and the third for regionalization and shared services. Mr. Cortese seconded the motion. All-Aye.

7. Approval of the Minutes (21:15)
January 19, 2016: Mr. Bonin made a motion to approve the minutes of the January 19, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Cortese. Aye-3, Mr. Hughes abstained.
January 19, 2016, Executive Session: Mr. Cortese made a motion to approve and retain in their entirety the minutes of the January 19, 2016 Board of Selectmen Executive Session meeting as presented. Seconded by Mr. Bonin. Aye-3, Mr. Hughes abstained.

8. Administrator’s Report (22:32)
Mr. Guzinski gave an update on the Mass. Municipal Association’s Annual Conference (MMA) that he attended last week. The governor reported on the Municipal Modernization Act which is an act to remove out-of-date laws. Other topics included a 4.3% increase in Unrestricted Government Aid ($28,000) and level-funding of Chapter 70 and PILOT monies. The net increase in local aid for FY17 is only $61,000.
Mr. Guzinski does expect an increase in Health Insurance costs. They will consider going out to bid and looking at plan design. He will be meeting with the Town’s insurance advisors and the Insurance Advisory Committee next week. He will have more information at the next meeting.
Changes in the public record law may prove very onerous and costly for the Town. The senate will be voting later this week.
Regarding whether or not the zoning of the state park has negatively affected the Town’s PILOT payments, Mr. Guzinski stated that Mr. Daley has started his work reviewing that issue. Atty. Bowen stated that the State takes the position that the zoning that existed at the time of acquisition controls the highest and best use for purposes of developing a PILOT number.

9. Old/New Business (35:30)
Old Business: There was no old business.
New Business: Mr. Davis congratulated the Police Dept. on their AAA Traffic Award.

10. Adjournment (36:20)
Mr. Bonin made a motion to adjourn the meeting at 7:38 PM. Mr. Cortese seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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