BOS - February 16, 2016

BOS - February 16, 2016

Postby Suzanne Kane » Thu Feb 11, 2016 1:04 pm

Board of Selectmen
Agenda
February 16, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. North Village Regulatory Agreement

2. Road Use – ALS TDI Tri-State Trek

3. Approve & Sign Presidential Primary Warrant

4. Approve Snow & Ice Deficit Spending

5. FY17 Budget Review

6. Discuss the Purchase of Rescue Pumper & Catch Basin Cleaner
w/Plow & Sander

7. Approve Beagle Club – New Officer/Director Application

8. Discuss Charter for Boy Scout Troop

9. Minutes: Feb. 2, 2016 & Feb 2, 2016 Executive Session

10. Town Administrator’s Report

11. Old/New Business

12. Adjournment
______________________________________________________________________________________________
Future Agenda Items:

March ?:
Appoint Planning Alternate jointly w/Planning Board,

March 15: Joint meeting w/School Committee, FinCom, Senator Fattman, and Representative Joe McKenna

TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
_______________________________________________________________________________________________
_______________________________________________________________________________________________
February 16, 2016 - BOS Minutes.pdf
February 16, 2016 - BOS Minutes
(211.13 KiB) Downloaded 47 times

BOARD OF SELECTMEN
MEETING MINUTES
February 16, 2016
Approved April 19, 2016


1. Call to Order

Mr. Hughes called the Board of Selectmen (BOS) meeting to order at 7:02 PM in the Municipal Center Resource Room.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin (arrived 7:40 PM), Hal Davis, David Cortese, Kevin Morse (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Commission (EDC): Paul Peterson (Chairman), Phil Landry, Brad Maltz
Other Staff and Citizens: John Furno, Mary St. Pierre, Tony St. Pierre, Chief Kent Vinson, Donald Marchand, Michelle Markey, Adam Furno, Atty. Adam Costa (Town Counsel)

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:28)
There were no announcements.

• Citizen’s Forum (00:29)
No citizens came forward.

1. North Village Regulatory Agreement (00:35)
In the packet is a draft Regulatory Agreement between the Town of Douglas and North Brown LLC.
Atty. Costa joined the meeting. He explained that the purpose of the agreement is to insure the affordability of the project for the term of the regulatory agreement and it insures the limited dividend aspect of the comprehensive permit program.
Mr. Guzinski and William Cundiff, Town Engineer have reviewed the document. Atty. Costa described the edits that he made to paragraph 4, sections (a), (b), (c) and (d). Atty. Costa described Mr. Cundiff’s concerns regarding the language describing the obligations of the municipality in items 15, 16, and 18. Atty. Costa said that the Dept. of Housing and Community Development (HCD) interprets language in 15 as a standard cooperation clause. Mr. Cundiff also stated concern regarding Notice of Default in 16 and 18. Atty. Costa is willing to negotiate new responsibilities of enforcement.
If the agreement is not signed, the project cannot go forward, and the Town may be sued as they already have a Memorandum of Understanding (MOU) saying that they will sign a regulatory agreement. Atty. Costa suggested the following options for tonight: sign the agreement in its current form, sign a signature page and give Atty. Costa the authorization to work out the language, or come back to a later meeting to work in additional provisions.
It was the consensus of the BOS to have Atty. Costa come back to the March 8, 2016 with revisions.
Atty. Costa will contact the HCD to look into how close the town is to meeting the 10% affordable housing requirement and will inform Mr. Guzinski or Mr. Cundiff.

2. Road Use-ALS Therapy Development Institute (TDI) Tri-State Trek (19:34)
In the packet is an Application for Road Use.
Mr. Guzinski stated that Tri-State Trek has been in existence for the last 14 years. It passes through Douglas on Rte. 16 every year. The event will take place on Friday June 24, 2016.
Mr. Morse made a motion to approve the Application for Road Use for the ALS TDI Tri-State Trek on June 24, 2016. Mr. Cortese seconded the motion. All-Aye.

3. Approve & Sign Presidential Primary Warrant (22:227)
In the packet is a Presidential Primary Warrant.
Mr. Guzinski stated that the primary elections for the Presidential Primary, State Committee man and woman and Town Committee will take place on Tuesday, March 1, 2016 from 7:00 AM to 8:00 PM in the Municipal Center gymnasium
Mr. Davis made a motion to approve the Presidential Primary Warrant for March 1, 2016 as presented. Mr. Morse seconded the motion. All-Aye.

4. Approve Snow & Ice Deficit Spending (20:49)
In the packet is a memo from Michael Guzinski and a memo from Highway Superintendent John Furno listing this year’s snow and ice events.
Mr. Guzinski stated that the current cost of all snow and ice events for this fiscal year is $195,675. The initial budget was $135,000. Mr. Guzinski recommended that the Board vote to approve deficit spending in the amount of $100,000. The Finance Committee is voting on this same item this evening as well.
Mr. Morse made a motion to approve deficit spending in the Snow & Ice Account in the amount of $100,000 beyond current appropriation. Mr. Cortese seconded the motion. All-Aye.

5. FY17 Budget Review (23:33)
Mr. Guzinski stated that the Finance Committee is continuing work on the budget requests. Mr. Guzinski and the Finance Director are working on reviewing and getting quotes for health insurance. A joint meeting of the BOS with the Finance and School Committees is scheduled on March 15, 2016. There has been no change in the Local Aid numbers that the governor has put forward. Mr. Guzinski should have more information at the next meeting.

6. Discuss the Purchase of a Rescue Pumper & Catch-Basin Cleaner w/Plow & Sander (25:53)
In the packet is a memo from Michael Guzinski, dated 2/11/16. Handed out at the meeting are information and photos from Chief Vinson and John Furno for the proposed Rescue Pumper and Catch Basin Cleaner/Plow and Sander.
Mr. Guzinski stated that the Capital Improvement Committee (CIC) is working on the FY17 Capital Requests. At their last meeting, they asked that this proposal be put before the BOS for consideration at this year’s Town Meeting and election. The CIC does not feel there is any other way to fund the purchase of these items other than a debt exclusion in the amount of approximately $615,000. The impact to the average homeowner would be very slight if spread over five years. These trucks have a 15-20 year useful life. A debt exclusion for something other than the schools has not been considered since 2001. A decision of whether or not the BOS is supportive of this approach is needed by March 24, 2016. Fire Chief Kent Vinson and Highway Superintendent John Furno joined the meeting.
Chief Vinson has been requesting the purchase of a rescue pumper since 2012. This one truck would replace two trucks. Engine One would be kept in reserve. The tanker truck was decommissioned. The last time an engine was purchased was 2001. Chief Vinson outlined the history of the fire trucks. 70% of Douglas is outside the hydrant district, making pumper trucks necessary. The Fire Dept. is currently short 25,000 gallons.
Chief Vinson described the specifications of the truck he is hoping will be purchased and why such a truck is needed. He has found a demonstration truck on the State Bid List currently available for approximately $380,000. A new truck would cost approximately $475,000, would have to be ordered and would take a year to build.
The BOS was supportive of moving forward with taking a closer look at these purchases using a debt exclusion. Mr. Guzinski will work with the Finance Dept. to show the impact of a five-year debt exclusion on the average homeowner, plus other available options.
The catch basin truck with a plow and sander would also replace two vehicles. The current truck needs to be winterized. This new truck would not have to be. It can be operated by one person as opposed to the current truck, which needs to be operated by two people.

7. Approve Beagle Club-New Officer/Director Application (44:02)
In the packet is an application and related material from the Beagle Club for New Officers/Directors.
Ms. Kane stated that clubs need to annually update their officers and directors according to ABC regulations.
Mr. Morse made a motion to approve the application for a change in officers and directors for the Beagle Club. Mr. Cortese seconded the motion. All-Aye.

8. Discuss Charter for Boy Scout Troup (45:24)
Mr. Morse stated that Troop 134 needs to reorganize their charter and they need a new organization to sponsor them. He explained how the BOS could be a sponsor organization. Tony LaPierre, as Douglas Scouting Association, will manage the funds. The Boy Scouts have their own liability insurance. Mr. Guzinski clarified that the Town would have no financial or staffing obligation to the Boy Scouts. Other sponsor organizations are being sought. Mr. Morse feels that the Town is the strongest option. Mr. Guzinski does not yet have a response from Town counsel. A discussion was held.
Mr. Morse made a motion to state that the Board of Selectmen would approve chartering the Boy Scout Troop 134 contingent upon legal counsel’s review of the charter agreement. Mr. Bonin seconded the motion. Aye-4, Mr. Davis abstained.

9. Approval of the Minutes (57:19)
February 2, 2016: Mr. Cortese made a motion to approve the minutes of the February 2, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Bonin. Aye-4, Mr. Morse abstained.
February 2, 2016, Executive Session: Mr. Bonin made a motion to approve and retain in their entirety the minutes of the February 2, 2016 Board of Selectmen Executive Session meeting as presented. Seconded by Mr. Cortese. Aye-3, Mr. Davis and Mr. Morse abstained.

10. Administrator’s Report (58:46)
Mr. Guzinski stated that there was a fire suppression system malfunction at the high school due to the cold weather. The damage is being repaired.
The Tuesday, March 1, 2016 BOS meeting was moved to March 8, 2016 due to the primary elections. The next two meetings will be March 15 and March 22, 2016.

11. Old/New Business (1:01:37)
Old Business: For the March 8, 2016 meeting, Mr. Hughes asked the members to have agenda items for the March 15, 2016 joint meeting with the Finance and School Committees.
Mr. Guzinski received confirmation that Rep. Joe McKenna will be present at the March 15, 2016 meeting. He has not yet heard from Sen. Fattman, but he will reach out to him again.
Mr. Bonin would like another meeting with DCR (Dept. of Conservation and Recreation).
Mr. Peterson stated that the EDC has some ideas about the part-time EDC/Grant Writer’s responsibilities. Mr. Guzinski is creating a draft job description and recommended that the EDC give those ideas to him. It was decided to place this item on the March 8, 2016 meeting agenda for discussion.
New Business: There was no new business.

12. Adjournment (1:05:22)
Mr. Bonin made a motion to adjourn the meeting at 8:07 PM. Mr. Cortese seconded the motion. All – Aye.


Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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