BOS - March 8, 2016

BOS - March 8, 2016

Postby Suzanne Kane » Fri Mar 11, 2016 11:24 am

Board of Selectmen
Agenda
March 8, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. North Village Regulatory Agreement –Attorney Adam Costa

7:05 PM
2. Pole Petition – Plan # 19614511 North Street Pole 49

3. Joint w/EDC – Discuss Proposed Part-time Econ. Dev. Director/Grant Writer

7:30 PM
4. Joint w/Planning Board – Appoint Planning Board Alternate

7:35 PM
5. “Complete Street” Program

6. Appointment – Strategic Budget Committee – Sherry Zetlan & James Sartori

7. Discuss Proposed Debt Exclusion for Rescue Pumper & Catch Basin Cleaner

8. Boy Scouts Charter

9. Discussed Proposed Changes to Health Insurance Policy

10. Discuss Agenda for Joint Mtg w/ School & Finance Committees - March 15th

11. Minutes – February 16, 2016

12. Town Administrator’s Report

13. Old/New Business

14. Executive Session – Collective Bargaining

15. Adjournment
______________________________________________________________________________________________
Future Agenda Items:

March 15:
Joint meeting w/School Committee, FinCom, Senator Fattman, and Representative Joe McKenna

TBD: Govt Study Discussion; Update Master Plan; Housing Plan/Housing Authority
________________________________________________________________________________________________
________________________________________________________________________________________________

March 8, 2016 - BOS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
March 8, 2016
Approved March 23, 2016

Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, David Cortese (Absent), Hal Davis, Kevin Morse (Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Commission (EDC): Carol Gogolinski, Paul Peterson
Planning Board: Ernie Marks (Chair), Ken Ballou, Mike Greco, Tracy Sharkey, Bob Werme, Mike Zwicker
Other Staff and Citizens: William Cundiff (Town Engineer), Jeanne Lovett (Finance Director), Aaron Socrat, Atty. Adam Costa, Tony St. Pierre, Mary St. Pierre, Ray Whitehead, Donna Legere, Michael Fraser (National Grid)

• Pledge of Allegiance (00:06)

• Chairman’s Announcements (00:23)
There were no announcements.

• Citizen’s Forum (00:29)
Ray Whitehead and Donna Legere, 68 Old Farm Road came forward. They own and operate the Family Convenience Center on Main Street. Their store was broken into and robbed on February 17, 2016 and two weeks later, the Douglas Police apprehended the guilty party. They thanked the Police Dept. for their impressive work. Ms. Legere read a thank you letter.

1. North Village Regulatory Agreement-Atty. Adam Costa (04:03)
In the packet is a Regulatory Agreement, draft and amended copy, along with relating Exhibits and materials.
Atty. Costa, Town Counsel joined the meeting. He has successfully obtained the permission of the Dept. of Housing and Community Development (HCD) to make the modifications discussed the last time this item was before the Board. He gave a brief synopsis. References to units other than 3 bedroom units were stricken, Section 5b was clarified to say that the municipality was responsible for marketing only to the extent that they agreed to be responsible for marketing, a provision was clarified to ensure that the municipality is not required to create any new documents to HCD to ensure ongoing compliance of project sponsor, and paragraphs 18 and 19 on the final page had minor modifications. Atty. Costa provided a clean version of the document with signature lines.
Mr. Davis made a motion to approve the North Village Regulatory Agreement as presented. Mr. Bonin seconded the motion. All-Aye.

2. 7:10 PM Pole Petition-Plan #1961451 North Street Pole 49 (09:59)
In the packet is a Pole Petition for Joint Pole Relocations, maps, an Abutters List Report, and related materials.
Mr. Hughes opened the public hearing. Mr. Fraser joined the meeting. He stated that National Grid is asking to relocate and replace Pole 49 25 feet north on North Street and Pole 48 10 feet north on North Street for the new development on North Street.
Mr. Bonin made a motion at 7:15 PM to close the public hearing, Pole Petition-Plan #1961451 North Street Pole 49. Mr. Davis seconded the motion. All-Aye.
Mr. Davis made a motion to approve Pole Petition-Plan #1961451 North Street Pole 49 as presented. Mr. Bonin seconded the motion. All-Aye.

3. Joint meeting with the EDC-Discuss Proposed Part-Time Economic Development Director/Grant Writer (13:15)
In the packet is a memo from Mr. Guzinski dated March 8, 2016.
Mr. Peterson and Ms. Gogolinski joined the meeting. Mr. Guzinski read the responsibilities of the proposed ED Director/Grant Writer, which he developed and outlined in his memo. There is currently no funding for this position. The person would report to Mr. Guzinski and the BOS and would work with the EDC.
Mr. Peterson asked if the position could be titled “Economic Development Part-Time Consultant” and paid as a consultant, not as an employee. Mr. Guzinski stated that the position is a 19 hour/week position, which is a non-benefit position, no matter the title. A discussion was held, including unemployment and the pros and cons of Town employee vs. consultant.
Mr. Davis would like to add responsibility to prioritize work that would produce revenues for the Town within a one-two year period. Mr. Peterson would like to add the responsibility to develop a list of available office, commercial, and industrial properties, and research revitalizing the downtown area. Mr. Guzinski will add these responsibilities.
Ms. Gogolinski suggested holding an open house to attract potential buyers for the Old Grammar School.
Mr. Hughes stated that it would be important to have the EDC’s and Finance Committee’s support for this position at Town Meeting.
Mr. Peterson plans to meet with the downtown businesses at their April 6, 2016 meeting to solicit their input regarding revitalizing downtown.

4. Joint Meeting with the Planning Board- Appoint Planning Board Alternate (31:43)
In the packet is an application, a copy of Zoning Bylaw section 9.3.9 and related emails and memos.
Members of the Planning Board joined the meeting at 7:31 PM. Mr. Marks stated that the Planning Board approves Mr. Socrat’s appointment. Mr. Socrat joined the meeting and explained his experience and interest in the position. He has a degree in architecture and planning, and he is a practicing architect and realtor. He was a licensed builder for 30 years.
Mr. Davis made a motion to appoint Aaron Socrat as an Associate member of the Planning Board for a term ending June, 2021. Ms. Sharkey seconded the motion. Roll Call Vote: Tim Bonin-Aye, Hal Davis-Aye, Mike Hughes-Aye, Ernie Marks-Aye, Ken Ballou-Aye, Mike Greco-Aye, Tracy Sharkey-Aye, Bob Werme-Aye, Mike Zwicker-Aye.
Mr. Ballou, handed out a flyer announcing that there is going to be a flag raising ceremony to honor Vietnam Veterans on March 29, 2016 at 3:30 PM at the Douglas Fire Station. Ms. Kane thanked the Fire Dept. for allowing their pole to be used for this event.

5. “Complete Streets” Program (40:55)
In the packet is a brochure, a schedule of due dates, information from the MassDOT website, and related materials.
The members of the Planning Board remained at the table. Mr. Cundiff joined the meeting. He stated that this program is a $12.5 million transportation bond bill approved by the State government to offer municipalities incentives to adopt policies and practices that provide safe and accessible options for all types of travel modes. The State is offering $50,000 in technical assistance and $400,000 in construction funding to implement this program. The next threshold would be to adopt a policy. If the BOS would like to pursue this program, he asked that the BOS inform Mr. Guzinski. A discussion was held.
The Planning Board left the meeting.

6. Appointment-Strategic Budget Committee (StBC)-Sherry Zetlan & James Sartori
(47:16)
In the packet is an application and related emails and memos.
Mr. Guzinski stated that Mr. Sartori would be a Citizen at Large. He stated that Ms. Zetlan is a member of the School Committee and has attended several StBC meetings.
Mr. Bonin made a motion to appoint Sherry Zetlan as a school representative and James Sartori as a Citizen at Large representative of the Strategic Budget Committee for a term ending at the end of the project. Mr. Davis seconded the motion. All-Aye.

7. Discuss Proposed Debt Exclusion for Rescue Pumper & Catch Basin Cleaner
(51:21)
In the packet is an email from Clark Rowell of Unibank dated February 25, 2016 and related materials.
Ms. Lovett joined the meeting. Mr. Guzinski stated that, based on an interest rate of 3% with a 5-year payback period, the assessment ranges from $0.16 to $0.18/$1,000. The Capital Committee does not feel there is any way to purchase this equipment in any other fashion in the near future. Both vehicles are dual use vehicles. A discussion was held.
It was the consensus of the BOS to move forward with this. Mr. Guzinski will work with bond counsel to prepare an article and ballot question to put forward at the March 22, 2016 BOS meeting.

8. Boy Scouts Charter (50:39)
In the packet are emails to and from Michael Guzinski to Town Counsel.

It was decided to move this discussion to the March 22, 2016 meeting.

9. Discuss Proposed Changes to Health Insurance Policy (58:10)
In the packet is a Medical Plan Analysis, Memorandum of Agreement and related materials.
Ms. Lovett joined the meeting. Mr. Guzinski reviewed the struggles with health insurance. He stated that a quote was received from Blue Cross/Blue Shield that stated premiums would be going up 16.5% next year in the amount of approximately $400,000. He and Ms. Lovett sat down with the Town’s insurance broker and decided to go out to bid. There are only four major players in the municipal health insurance market in Massachusetts. Two declined to quote. Harvard Pilgrim quoted a high-deductible plan at a 5% decrease. Mr. Guzinski described the plan. He recommended that the Town cover 50% of the deductible, set up by a health savings account put into employees’ accounts on a quarterly basis. Overall, this would be a 6-6.5% increase to the Town. A discussion was held.
It was decided to put this item on the end of the agenda for the next meeting.

10. Discuss Agenda for the March 15, 2016 Joint Meeting with School & Finance Committees (1:21:01)
In the packet is a copy of the Suburban Coalition Resolution.
Mr. Guzinski said that Ms. Lovett is putting together budget documents. They are meeting with the school Superintendent and Business Manager tomorrow afternoon. He should have information to the BOS for review by the end of the week.
Mr. Guzinski stated that the largest factor in the financial situation is the State Aid and the largest part of that is Chapter 70. The increases have been under 1% on average for eight years. The Foundation Budget Review Commission has completed their report and have made recommendations, which do not seem to have been considered in this year’s budget proposal by the governor. He recommended that the BOS support a resolution that asks the State to implement the recommendations of that committee and increase the priority for education. The Suburban Coalition is putting together a set of resolutions from communities to send to the legislature.
Mr. Davis made a motion to approve the Suburban Coalition Resolution. Mr. Bonin seconded the motion. All-Aye.

11. Approval of the Minutes (1:29:09)
February 16, 2016: Mr. Davis made a motion to approve the minutes of the February 16, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Hughes. Aye-2, Mr. Bonin abstained.

12. Town Administrator’s Report (1:29:46)
In the packet is a letter from the WBDC dated February 24, 2016, a map, a letter from the Finance Committee dated March 2, 2016, and a letter from Adelle Reynolds dated March 2, 2016.
Mr. Guzinski stated that they are continuing their work with the Worcester Business Development Corporation (WBDC) to move ahead with projects within the community. They are working closely to move forward with several issues.
Mr. Guzinski spoke about the letter from the Finance Committee expressing their concerns about the revenue forecast. They highlighted their concern about Blackstone Valley Tech’s (BVT) post-secondary students being included in the Town’s assessment. Mr. Guzinski is working with Town Counsel to see if doing that is legal within the scope of the agreement. Dr. Fitzpatrick (Superintendent at BVT) will be meeting with the Finance Committee on Monday.
Mr. Guzinski stated that Adelle Reynolds, Building Commissioner has submitted her resignation. Her last day will be next month. She has accepted another position with the State. She has been with Douglas for approximately 19 years. Mr. Guzinski and the BOS thanked her for her excellent service. Mr. Guzinski will be putting together an advertisement for the position.

13. Old/New Business (1:41:31)
Old Business: Mr. Guzinski stated that the Police Chief is arranging a meeting next week with Environmental Police regarding safety at Wallum Lake State Park for the upcoming season. An email has been forwarded to the Dept. of Conservation and Recreation to arrange a meeting. Douglas would like the closing policy to continue. Revenue sharing has to be clarified.
New Business: There was no new business.

14. Executive Session – Collective Bargaining (1:42:49)
The executive session was rescheduled to the end of next week’s agenda.

15. Adjournment (1:44:37)
Mr. Bonin made a motion to adjourn the meeting at 8:45 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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