BOS - March 22, 2016

BOS - March 22, 2016

Postby Suzanne Kane » Thu Mar 17, 2016 1:24 pm

Board of Selectmen
Agenda
March 22, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Boy Scout Charter Discussion

2. Discuss & Vote on placing a Proposition 2-1/2 Override on the
Annual Election Ballot and the Annual Town Meeting Warrant for Fiscal Year 2017

3. Discuss & Vote on placing a Debt Exclusion for a Fire Rescue Pumper and a Catch Basin Cleaner on the Annual Election Ballot and the Annual Town Meeting Warrant

4. Review and Discuss Draft Annual and Special Town Meeting Warrants

5. Review and Discuss Draft Fiscal Year 2017 Budget Proposal

6. Appoint School Representatives to the Insurance Advisory Committee

7. Minutes – March 8, 2016

8. Administrator’s Report

9. Old/New Business

10. Adjournment
_____________________________________________________________________________________________________________
Future Agenda Items:
April 5th:
Approve & Sign ATM/STM Warrants, Approve FY17 Budget, Appointment – Cultural Council

April 19th: Chapter 61 – Right of First Refusal,

April/May: DCR Meeting

June: Cable Access Fee’s (Vote)

TBD: Govt Study Discussion, Update Master Plan,
Housing Plan / Housing Authority
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
March 22, 2016 - BOS Minutes.pdf
(167.44 KiB) Downloaded 102 times


BOARD OF SELECTMEN
MEETING MINUTES
March 22, 2016
Approved April 19, 2016

Call to Order

Mr. Hughes called the meeting to order at 7:05 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, David Cortese, Hal Davis (Absent), Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
School Committee: Scott Yacino (Chair-School Committee), Melissa Morrison, Sherry Zetlan
School Dept.: Norm Yvon (Superintendent), Cortney Keegan (Business Manager), Kevin Maines (HS Principal), and other teachers.
Other Staff and Citizens: Atty. Rich Bowen, Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Brett Argall, Mitch Cohen, Mary St. Pierre, Tony St. Pierre, Phil Smith, Melissa Witkus, John Furno (Highway Dept. Superintendent), Johna Peloquin, Ron Forget, and many residents and citizens.

• Pledge of Allegiance (00:12)

• Chairman’s Announcements
(00:29)
There were no announcements.

• Citizen’s Forum
(00:33)
No citizens came forward.

1. Boy Scout Charter Discussion (00:37)
In the packet is a series of related emails,
Mr. Morse stated that Troop 134 is talking with the Firefighters’ Association to see if they will serve as a charter organization, however the Council is requiring the troop to have a charter in place by the end of this month.
Mr. Morse made a motion that the Board of Selectmen agree to become the charter organization for Douglas Boy Scout Troop 134 and authorize Michael Guzinski to sign the Boy Scout Charter Agreement on behalf of the Board of Selectmen in the event that the Firefighters’ Association declines. Mr. Bonin seconded the motion. All-Aye.
Mr. Bonin stated that he has spoken with Fire Chief Vinson, who feels confident that the Firefighters’ Association will agree to serve as a charter organization for Troop 134.

2. Discuss &Vote on placing a Proposition 2.5 Override on the Annual Election Ballot & the Annual Town Meeting (ATM) Warrant for Fiscal Year 2017 (02:37)
In the packet is a Prop. 2.5 Override Analysis, Possible Restorations from an Override (School Dept.), language related to a levy limit override, a draft ATM article, a draft motion, a Maintenance Repair List, Resolution Calling for Full Funding of the Foundation Budget Review Commission's Recommendations and Resolution Opposing the Removal of the Charter School Cap and related materials.
Scott Yacino called the School Committee (SC) meeting to order at 7:05 PM. Members of the SC, along with Mr. Yvon and Ms. Keegan joined the meeting.
Mr. Guzinski read the language for the proposed Prop. 2.5 override. This item needs to be approved by a majority vote of the BOS and an amount agreed upon.
Mr. Yacino summarized the discussions from their last SC meeting regarding a dollar figure for an override that would help the school for FY17 and another number for FY18-FY21. He stated that the SC approved a figure of $1.8 million, which would get them through to FY21. However since that time, Mr. Guzinski, Mr. Yvon and Ms. Keegan have discussed that amount and have come up with an alternate number.
Mr. Yvon stated that if an override was approved and if the entire amount would remain with the schools and not be split 70/30 with the municipality, a $1.5 million override would enable the School Dept. to almost level service, including athletics and instrumental music, through FY21. A discussion was held.
Mr. Morse asked the SC and municipality to continue to work under the assumption that the State will not fix the formulas for State Aid and continue to explore means of lowering expenses. Mr. Yvon stated that those explorations will continue.
Regarding transportation, Mr. Yvon stated that the number of bus runs has been reduced. Students up through grade 6 are required to be bussed. There are no sidewalks leading up to the high school. The SC feared that if families were charged for bussing, more students would walk to school, more families would drop their students off and without sidewalks, the situation would be dangerous, especially during a snowy winter. A discussion was held.
Mr. Yacino asked Mr. Guzinski and the BOS to consider passing two resolutions to ask the legislature to accept the findings of the Foundation Budget Review Commission. Discussions were held regarding lifting the charter school cap and Special Education costs.
Mr. Guzinski spoke about the inability to invest in infrastructure repairs for the municipality. He recommended $200,000 for extraordinary maintenance to school and municipal buildings. Mr. Yacino and the SC asked that the school’s override request be kept separate from any municipal override requests. A $1.5 million override would cost the average Douglas homeowner $451/year and a $1.75 million override would cost the average Douglas homeowners $525/year. A discussion was held.
Mr. Morse made a motion to set the override amount at $1.7 million to the school, $200,000 of that amount for extraordinary maintenance. Mr. Bonin seconded the motion. All-Aye.
Mr. Yacino recommended holding a joint SC and BOS meeting once a quarter. The BOS agreed.
Mr. Cohen, 25 Marilyn Drive joined the meeting. He reported that the Pride Group has filed. Melissa Witkus will be the Chairperson. Brett Argall will be the Treasurer. The Pride Group is in favor of the override attempt. They do not believe there is enough time to educate the public in order to have a successful outcome. Mr. Cohen strongly recommended a special election a month after the ATM. Mr. Morse does not recommend the additional cost of a special election. He urged the public officials and the citizens to actively educate the general public.
Johna Peloquin, 10 Fairbanks Ct., asked for information from the BOS and SC to educate the Town on the override. The BOS and SC agreed.
Mr. Morse made a motion that the Board vote to place the following GL, c. 59 21C(g) question on the May 10, 2016 Election Ballot: Shall the Town of Douglas be allowed to assess an additional $1.7 million in real estate and personal property taxes for the purposes of funding school operating expenses and the extraordinary building maintenance expenses for the fiscal year beginning July 1, 2016 – Yes or No. Mr. Cortese seconded the motion. All-Aye.
Mr. Cortese stated, and the BOS agreed, that it is time for Douglas to decide what type of Town it wants to be. It can keep the low tax rate and watch services wither away or it can support services with a higher tax rate.
Ms. Zetlan made a motion at 8:24 PM to adjourn the School Committee meeting. Ms. Morrison seconded the motion. All-Aye.
A recess was called. The BOS meeting was reconvened at 8:31 PM.

Mr. Guzinski stated that the BOS previously approved support of the findings of the Chapter 70 Foundation Committee.
Mr. Cortese made a motion to support the Resolution Calling for Full Funding of the Foundation Budget Review Commission's Recommendations. Mr. Morse seconded the motion. All-Aye.
Mr. Cortese made a motion to support the Resolution Opposing the Removal of the Charter School Cap. Mr. Bonin seconded the motion. All-Aye.

3. Discuss & Vote on placing a Debt Exclusion for a Fire Rescue Pumper & a Catch Basin Cleaner on the Annual Election Ballot & the Annual Town Meeting (ATM) Warrant (1:22:18)
In the packet is language from bond counsel and tax rate impacts over 5 years.
Mr. Guzinski read the language for the ballot question and the motion. These vehicles would have a life of 15-20 years. The impact on an average home is approximately $47 per year.
Mr. Cortese made a motion that the Board vote to place the following question on the May 10, 2016 Election Ballot: Shall the Town of Douglas be allowed to exempt from the provisions of Proposition 2.5, so-called, the amounts required to pay for the bond issued in order to pay costs of
purchasing and equipping a rescue pumper truck for the use of the Fire Department and a catch basin cleaner truck, with plow and sander, for the use of the Highway Department, and for the payment of all costs incidental and related thereto. Mr. Morse seconded the motion. All-Aye.


4. Review & Discuss Draft Annual (ATM) & Special Town Meeting (STM) Warrants (1:28:39)
In the packet are the draft ATM and STM warrants.
Mr. Guzinski stated that some dollar figures are missing. He is not asking for formal action tonight. The warrants will be presented formally for approval at the meeting in two weeks. He went through the STM articles, most of which are transfer requests.
There are 12 articles on the ATM. Article 7 is a new article required by the Dept. of Revenue (DOR) that states that the PEG Access and Cable Related Funds will be transferred every year to be utilized by the Cable Dept. Article 10 is the FY17-FY21 Capital Improvement Plan in the amount of $264,500. Half of the funding to paint the Church Street water tank is through Water & Sewer funds and the two Cable Dept. requests are funded through the Cable Dept. Article 11 is the debt exclusion article for the fire rescue pumper and catch basin cleaner truck. Article 12 was received by petition to replace the fire doors at the Simon Fairfield Public Library. Mr. Guzinski will work with Facilities to get an amount for that article.
The override requires a majority vote at Town Meeting and the debt exclusion requires a 2/3 vote. At the ballot, they both require a majority vote.

5. Review & Discuss Draft Fiscal Year 2017 Budget Proposal (1:39:08)
In the packet is a draft FY17 budget.
Mr. Guzinski presented a revised Revenue Breakdown Sheet. A recurring issue is balancing the Ambulance Revolving Account. He is still working on closing that gap. Ms. Lovett feels that the Fire Chief is happy with the new billing company, however there is still a struggle with how much Medicare will reimburse.
Mr. Guzinski feels he will be able to send out a draft budget to the BOS early next week. He will be asking for final changes at the next meeting. A big change was made to Health Insurance and steps and COLAs were approved for non-union employees. Expenses were level funded.
A discussion was held regarding ambulance billing.

6. Appoint School Representatives to the Employee Insurance Advisory Committee (1:45:25)
In the packet are related emails and memos.
Ms. Kane stated that Kevin Luukko will represent the Custodial Collective Bargaining Unit and Laura St. Pierre will represent the Non-Union School Employees for a term ending June 30, 2016.
Mr. Cortese made a motion to appoint Kevin Luukko to the Custodial Collective Bargaining Unit and Laura St. Pierre as a representative to the Non-Union School Employees for a term ending June 30, 2016. Mr. Morse seconded the motion. All-Aye.

7. Approval of the Minutes (1:29:09)
March 8, 2016: Mr. Bonin made a motion to approve the minutes of the March 8, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Hughes. All-Aye.

8. Town Administrator’s Report (1:48:07)
In the packet is an email from Mr. Gonynor dated March 11, 2016.
Mr. Guzinski stated that Don Gonynor is resigning from the Capital Improvement Committee (CIC). He and his wife will be moving out of Town. Mr. Guzinski and the BOS wished him the best and thanked him for his service.

9. Old/New Business (1:49:10)
Old Business: There was no old business.
New Business: There was no new business.

Mr. Morse made a motion to not lift the cap on the charter schools. Mr. Cortese seconded the motion. All-Aye.
Mr. Morse made a motion to pass a resolution that the legislature accepts the findings for the Foundation Budget Review Commission. Mr. Bonin seconded the motion. All-Aye.


10. Adjournment (1:49:19)
Mr. Morse made a motion to adjourn the meeting at 9:00 PM. Mr. Cortese seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 601
Joined: Wed May 25, 2005 2:01 pm

Return to 2016 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 2 guests

cron