BOS - April 5, 2016

BOS - April 5, 2016

Postby Suzanne Kane » Thu Mar 31, 2016 8:33 am

Board of Selectmen
Agenda
April 5, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:02 PM
1. Chapter 61 A Right of First Refusal – Yew Street

2. Appointment – Cultural Council – Morrow

3. Approve and Sign Annual & Special Town Meeting Warrant & Meeting
with Town Moderator

4. Discussion - LPN Program at BVT

5. Approve FY17 Budget

6. Approve Fire Fighter’s Union Contract

7. Minutes: March 15, 2016, March 15, 2016 Exec. Session

8. Annual Re-Appointment Review

9. Administrator’s Report

10. Old/New Business

11. Adjournment
____________________________________________________________________________________________
Future Agenda Items:

May:
Junk Dealer License Renewals, DCR Meeting

June: Vote on Cable Access Fees

TBD:
Govt Study Discussion, Update Master Plan, Housing Plan/Housing Authority
___________________________________________________________________________________________
___________________________________________________________________________________________
April 5, 2016 - BOS Minutes.pdf
(213.35 KiB) Downloaded 68 times


BOARD OF SELECTMEN
MEETING MINUTES
April 5, 2016
Approved May 24, 2016


Call to Order

Mr. Hughes called the meeting to order at 7:05 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, David Cortese, Hal Davis, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
Finance Committee: Pam Holmes (Chair), Brett Argall
Other Staff and Citizens: Adelle Reynolds (Building Commissioner), Keith Menard (Town Moderator), Chris Furno (Town Clerk), Danielle Morrow

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:29)
Mr. Hughes, Mr. Guzinski and the BOS thanked Adelle Reynolds for her 19 years of service for the Town of Douglas and wished her well in her new position as State Building Inspector.

• Citizen’s Forum (03:56)
No citizens came forward.

1. Chapter 61A Right of First Refusal-Yew Street (04:15)
In the packet is a Notification to Remove Land from 61A, a Purchase and Sale Agreement, a letter to Paula Brouillette, and related materials.
Mr. Guzinski presented the materials in the packet. He stated that the Planning Board, Conservation Commission and Open Space Commission have all reviewed the packet and voted to ask the BOS to not exercise their Right of First Refusal.
Mr. Cortese made a motion to not exercise their Rights of First Refusal of 2.066 and 2.074 acres of land off Yew Street as shown on Assessors Map, Book 6170, Page 110, and 106, and shown on an ANR plan 2016-01 and Plan of Land dated January 27, 2016 as presented. Mr. Morse seconded the motion. All-Aye.

2. Appointment-Cultural Council, Danielle Morrow (05:55)
In the packet is an application and related materials.
Mr. Guzinski presented the application and the terms of the appointment.
Mr. Cortese made a motion to appoint Danielle Morrow as a member of the Cultural Council for a term ending June 30, 2019. Mr. Morse seconded the motion. All-Aye.

3. Approve and Sign the Annual (ATM) and Special Town Meeting (STM) Warrants and Meeting with Town Moderator (07:29)
In the packet are the ATM and STM warrants and motions
Mr. Menard and Ms. Furno joined the meeting. Mr. Guzinski distributed an updated document that is slightly different than what was in the packet.
Mr. Menard stated that they are expecting an overflow situation at Town Meeting. His is trying to coordinate his schedule with Douglas Cable and the school to get the overflow situation handled. In the warrant, which will be mailed to everyone, it will be made clear that Town Meeting is a legislative session and first priority for seating will go to registered voters. He encouraged the public to arrive early to Town Meeting.
Mr. Menard is working on a consent agenda where standard articles can be grouped together and voted on in one motion. He and Ms. Furno have reviewed articles that have passed unanimously in at least the past three years and where there is no more than a 2.5% increase in the line items. The articles that qualify are Articles 5 and 6. He explained the motion that he will present.
He will ask for a motion to have speaker time limits.
The BOS was supportive of Mr. Menard’s proposals.
Mr. Guzinski stated that the ballot questions have been submitted to the clerk for the annual election ballot.
Mr. Guzinski pointed out the changes made to the warrants since the last meeting. STM Article 2: two items were added for transfers. ATM: the addition of Article 12 for an Economic Development Initiative and the petition article changed to be Article 13.
The new Article 12 recommends $30,000 to pay for consultants for planning, grant writing and other services associated with economic development instead of hiring a part-time director. Approximately $12,000 will come from the remainder of the economic development grant funds and $18,000 will come from Stabilization funds from the land auction held several years ago.
As done in the past several years, they will need to defer some of the funding within the Ambulance budget ($125,000) until the fall Town Meeting.
A fire fighter recently brought to Mr. Morse’s attention that they are on the verge of losing ALS certification because of manpower issues. Mr. Morse would prefer that staffing for the library not be funded and that money transferred to the Fire Dept. to hire an EMT. He suggested that the library be staffed by volunteers. Mr. Morse will work with Chief Vinson to get the ALS Certification, manpower survey and statistics to the Finance Committee.
Ms. Holmes stated that the Ambulance Receipts Reserved for Appropriation Account has always been used for Personnel and Ambulance. Mr. Morse stated that Douglas is the only municipality that does that and he feels it should not be used for that purpose. Ms. Lovett stated that the Ambulance receipts are not being brought in a timely manner to fund the operating. Ms. Lovett stated that some municipalities fund personnel and ambulance in a similar manner to Douglas.
The budget as proposed funds the Fire Dept. as it currently stands today through the conclusion of FY17, assuming a transfer of $125,000 at the Fall Town Meeting. Mr. Hughes does not feel there is enough time to discuss this change. Mr. Bonin asked that Chief Vinson come to a meeting to explain more about ALS.
Mr. Morse agreed to concede his argument at this time with the agreement that the Board move forward with this item for discussion on an agenda prior to the fall Town Meeting.
Mr. Bonin asked for justification for using Stabilization. Mr. Guzinski explained that when the land auction took place, one of the main uses of the funds as identified by the Board was to further the long-term revenue of the Town by economic development. Those funds from the auction were placed into Stabilization. A discussion was held regarding the duties of the consultant.
ATM: Article 10 will be funded from PEG Access funds. The painting of the Church Street water tank will be funded 50% from the Water/Sewer Enterprise fund, and the Cable Dept. playback equipment and Cable Dept. studio equipment will also be funded from PEG Access funds.
Mr. Davis made a motion to approve and sign the Annual and Special Town Meeting warrants and the FY17 budget as presented. Mr. Cortese seconded the motion. All-Aye.
The Finance Committee’s public hearing on the budget will be April 11, 2016.

4. Discussion: LPN Program at Blackstone Valley Tech (BVT) (53:33)
In the packet are Finance Committee meeting minutes from 2009 to 2015.
Ms. Holmes and Mr. Argall joined the meeting. Mr. Guzinski stated that the Finance Committee met with the Superintendent of BVT, Dr. Michael Fitzpatrick on March 28, 2016 to discuss the BVT budget. One issue was that the BVT budget is a 3% increase over last year and the other was the assessment for the five Douglas students enrolled in the tuition based post-secondary LPN program at a cost to the Town of over $40,000. Mr. Guzinski provided the BOS with copies of Finance Committee meeting minutes at which Dr. Fitzpatrick presented the BVT budget, starting in 2009. Discussions regarding the LPN program were held in 2011, 2013, 2014 and 2015. This information has been forwarded to the chairs of the Selectmen and Finance Committees of the other participating towns.
State law allows BVT to add these five students as foundation students. A lengthy discussion was held.
Last week, Mr. Guzinski asked Atty. Rich Bowen to look at the agreement to see if Douglas could withdraw the assessment for the five LPN students. His initial review of the agreement and of Chapter 74 is that he cannot find anything beyond the scope and authority of the regional school committee. The BOS would like to know Atty. Bowen’s findings and suggestions.
Mr. Guzinski will ask Douglas’ representative on the BVT Regional School Committee (Mr. Lavin) to come to a BOS meeting in May. Ms. Holmes recommended having a joint meeting with representatives from each of the 13 member towns.

5. Approve FY17 Budget (46:42)
In the packet is the FY17 Town Administrator’s Budget Recommendation and FY17 Preliminary Revenues.
Mr. Guzinski stated that the budget is stretched to the limit. He went back to many departments and asked them to make further cuts. Further cuts would mean direct services adjustments.
Ms. Lovett will ask the billing company about take-backs from third party payers.

6. Approve Fire Fighter’s Union Contract (1:22:21)
In the packet is an MOU.
Mr. Guzinski stated that the one-year Memorandum of Understanding (MOU) between the Fire Fighter’s Union and the Town of Douglas was approved by the BOS at a prior Executive Session meeting. Mr. Guzinski presented a few brief changes: COLA 1.75%, an adjustment in the paramedic hourly rate from $2/hr. to $2.75/hr., addition of a residency requirement for new members of the bargaining unit hired after July 1, and a provision about injured on duty. The union has agreed to this MOU.
Mr. Cortese made a motion to approve the Fire Fighter’s Union Contract as presented. Mr. Morse seconded the motion. All-Aye.

7. Approval of the Minutes (1:24:02)
March 15, 2016: Mr. Morse made a motion to approve the minutes of the March 15, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All-Aye.
March 15, 2016 Executive Session: Mr. Morse made a motion to approve and retain section 1A and release sections 1B and 1C of the minutes of the March 15, 2016 Board of Selectmen Executive Session meeting as presented. Seconded by Mr. Davis. All-Aye.

8. Annual Re-Appointment Review (1:24:53)
In the packet is a list of the Annual Re-Appointments to Boards and Committees.
Mr. Guzinski stated that no action was required on this item tonight.

9. Town Administrator’s Report (1:25:40)
In the packet is a letter from George Warren dated March 23, 2016, a related article and photographs, and a letter from the Douglas Police Dept.
Mr. Guzinski stated that Mr. Warren has requested that the BOS consider approving to support the relocation of the Massachusetts Liberty Bell replica. The bell’s current location is not accessible to the public. The Northbridge BOS voted to support the relocation.
Mr. Davis made a motion to send a letter of support in connection with relocating the replica of the Massachusetts Liberty Bell to a location accessible to the public. Mr. Morse seconded the motion. All-Aye.
Mr. Guzinski stated that the letter from the Police Dept. will be sent to the Dept. of Conservation and Recreation (DCR) regarding seasonal objectives. There is a tentative meeting scheduled with DCR in Boston in a couple weeks. Mr. Cortese asked if there was a contingency plan if holiday details are not filled by the State Police. Mr. Bonin feels that Douglas Police can fill those vacancies, paid for by DCR.
Mr. Guzinski has requested information regarding total revenues from the park.
Mr. Guzinski received a letter today from Gov. Baker and Karen Polito regarding Chapter 90 Aid funding for FY17. The appropriation for Douglas is $366,828.
The repaving of Rte. 16 will be done this summer. Mr. Guzinski recommended having the Town Engineer to a meeting to give an update.

10. Old/New Business (1:31:54)
Old Business: There was no old business.
New Business: Mr. Hughes distributed hard copies of the Town Administrator’s evaluation form. Mr. Hughes asked that concrete examples and comments be included. The evaluations are due by April 19, 2016. Mr. Morse stated that he has submitted his evaluation electronically.
Mr. Bonin stated that the Administrator’s Goals need to be reviewed. Mr. Guzinski recommended that that item be scheduled for the second meeting in May.

11. Adjournment (1:34:17)
Mr. Morse made a motion to adjourn the meeting at 8:34 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
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