BOS - April 19, 2016

BOS - April 19, 2016

Postby Suzanne Kane » Fri Apr 15, 2016 6:49 am

Board of Selectmen
Agenda
Municipal Center Resource Room
April 19, 2016

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:02 PM
1. Town Meeting Review with Moderator and Clerk

7:30 PM
2. Rt. 16 Highway Project – Webster St. Resurfacing

8:00 PM
3. BVT Discussion with Dr. Fitzpatrick

4. Meeting with Fire Chief

5. Approve New Officers for Whitinsville Fish & Game

6. Approve Junk Dealer Lic. Renewals – Beaupre Scrap & Simply Posh

7. Sign Town Election Warrant

8. Assign Motions for Annual & Special Town Meetings

9. Amended CORI Policy – 1st Reading

10. Minutes: March 8, 2016, March 22, 2016

11. Administrator’s Report

12. Old/New Business

13. Adjournment
______________________________________________________________________________________________
Future Agenda Items:
May:
DCR Meeting
June: Vote on Cable Access Fees
TBD: Govt Study Discussion, Update Master Plan, Housing Plan/Housing Authority
______________________________________________________________________________________________
______________________________________________________________________________________________
April 19, 2016 - BOS Minutes.pdf
(165.5 KiB) Downloaded 84 times


BOARD OF SELECTMEN
MEETING MINUTES
April 19, 2016
Approved May 24, 2016


Call to Order

Mr. Hughes called the meeting to order at 7:04 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Mike Hughes (Chairman), Tim Bonin, David Cortese, Hal Davis (Absent), Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Finance Committee: Brett Argall, Pam Holmes
Other Staff and Citizens: Bill Cundiff (Town Engineer), Fire Chief Kent Vinson and Fire personnel, Keith Menard (Town Moderator), Adam Furno, Chris Furno (Town Clerk), John Furno, Heather Furno, Phil Smith, Linda Brown

• Pledge of Allegiance
(00:10)

• Chairman’s Announcements (00:25)
There were no announcements.

• Citizen’s Forum (00:33)
Todd Zetlan, 7 Hilltop Drive, joined the meeting on behalf of Douglas Pride. He is trying to get information out to the public regarding the override. He asked if the BOS or a governing body would hold a special information session for the Town. Mr. Hughes stated that the Strategic Budget Committee is planning an informational meeting on April 26, 2016 in the high school auditorium at 7:00 PM. Mr. Hughes, Mr. Cortese and Mr. Morse will be at that meeting.

1. Town Meeting Review with Moderator and Clerk (02:45)
Mr. Menard and Ms. Furno joined the meeting. Mr. Menard is asking the public to arrive early to Town Meeting because they are expecting an overflow seating situation. They will start checking people in at 6:00 PM. The first priority for seating in the main room goes to registered Town voters. Mitch Cohen will be serving as Moderator in the overflow room. Mr. Menard explained the logistics of communication between the two rooms.
Mr. Menard reviewed the Town Meeting Warrants. He stated that there is a difference between the BOS budget and Finance Committee (Fin Com) budget regarding the Blackstone Valley Tech (BVT) assessment. Mr. Guzinski explained that the Fin Com’s recommendation is what Town Meeting acts on. This is the first time the BOS has meet since the Fin Com’s recommendation and the BOS has not yet discussed the budget.
Mr. Bonin asked that the skirts be around the on-stage table for the BOS.

2. 7:30 PM Rte. 16 Highway Project-Webster Street Resurfacing (26:50)
In the packet is a letter from MassDOT dated March 8, 2016, a Letter of Transmittal, a letter from Hoyle, Tanner Associates dated March 30, 2016, maps and other related materials and emails.
Mr. Cundiff, Steve Hosh and Todd Clark from Hoyle, Tanner Associates, Shahpar Negah from MassDOT, and John Furno joined the meeting. Ms. Negah stated that the design consultant has presented 25% of the design, and MassDOT is in the process of reviewing the submittal. Once the review is done, they will hold a design public hearing. The project needs to be advertised this year.
Mr. Clark reviewed the design and the environmental side of the project. It is a 4 mile long resurfacing project with updates to guardrails, signs and some minor drainage work. The project estimates are higher than the budget at this time. The difference between the available funding and what the Town hopes to complete is $700,000.
There are some safety concerns. The road surface on the left side of the main gate is an area that is the first in Town to ice up. Ms. Negah stated that the area was identified as a high accident area and the federal funding is specific to that. A road safety audit was performed. Instead of cutting trees, trimming the limbs would rid the road of some shade and not trigger the environmental permitting process.
Mr. Clark stated that clearing the area would leave perched light poles right next to the pavement and utility relocation would dismiss the possibility of advertising the project this year. The utility poles were identified in the road safety audit as a potential hazard. Ms. Negah feels it may be easier for the Town to negotiate pole relocations. Ms. Negah will provide a list of poles identified as a safety hazard for Mr. Cundiff to forward to National Grid.
The project also includes some culvert replacement, which is triggering environmental permitting. The project must be advertised by mid-September. A discussion was held.
Ms. Negah will inform the BOS when the public hearing is scheduled.

3. BVT Discussion with Dr. Fitzpatrick (1:26:45)
In the packet is a chart showing the FY17 recommended budgets and a letter to State legislators from Dr. Fitzpatrick dated April 8, 2016.
Dr. Fitzpatrick was not present. Mr. Guzinski will follow up with him tomorrow.
Ms. Holmes and Mr. Argall joined the meeting. The difference between the BOS recommended Assessment for BVT and the Finance Committee’s recommendation was discussed. If 9 participating towns approve the budget, then all 13 towns are required to fully fund it. Ms. Holmes said that the LPN assessment is not mandatory.
Dr. Fitzpatrick sent letters to Rep. McKenna and Sen. Fattman so that the towns can ask for relief reimbursement for the LPN assessment.
The BOS supports the recommendation of the Fin Com.
A discussion was held regarding the Fin Com’s non-support of the debt exclusion article for a rescue pumper and catch basin cleaner.

4. Meeting with Fire Chief (42:58)
In the packet is a Fire Department Study dated February, 2009 and other related materials.
Chief Vinson joined the meeting. He spoke about the debt exclusion article and staffing. He explained why he feels the debt exclusion is important.
Chief Vinson spoke about the improvements made to trucks and apparatuses over the past 25 years. It will cost approximately $470,000 for a rescue pumper. The demo model he was looking at has been sold. The BOS agrees that the purchase of a rescue pumper is a safety issue.
Chief Vinson read an opening statement regarding the manpower study and staffing issues. He summarized the findings of the study. The major findings included: the Town should consider the current response model which uses career personnel, call personnel and part-time personnel, the Town should continue to support the call component of the fire department, the Town should adopt reasonable response benchmarks for providing emergency medical and fire services, and the town should consider the employment of additional career firefighters and EMT’s over the next several years. Chief Vinson stated that this living document is a warning. The ALS (Advanced Life Support) license could be lost.
He presented a chart of what other towns spend per resident for fire protection. Douglas is 283rd of 351 towns at $27/resident.
Firefighter and EMT Nicholas Donohue joined the table. He stated that the general feeling of the department is that they are on the back burner of public safety and moral is being negatively affected because people feel they cannot do their jobs. There are currently only three full-time people. He spoke about the standard response times and the current Douglas staffing crisis. During the night, it takes 15-20 minutes to arrive at a call. Lives are at stake. There is nothing to draw or keep fire personnel in Douglas. At least two people in the station 24/7 would be a benchmark standard.
Firefighter Corey Stevens joined the table. He stated that one of the findings of the manpower study was that the demand for services has increased substantially, which places a great deal of stress on current personnel. Since then, they have been unable to grow the number of staff. Continuing to lean on the call system does not create a long-term sustainable system. The Town cannot afford safety equipment and that is demoralizing.
The BOS agreed that these issues need to be addressed soon.
ALS (Advanced Life Support) vs. BLS (Basic Life Support) was discussed.

5. Approve New Officers for Whitinsville Fish & Game (14:41)
In the packet is an application, meeting minutes, a list of Officers & Board of Directors and other related materials.
Ms. Kane stated that this is a yearly process because the clubs vote new officers every year and they need to submit a new application with ABCC.
Mr. Morse made a motion to approve the proposed officers for Whitinsville Fish & Game. Mr. Cortese seconded the motion. All-Aye.

6. Approve Junk Dealer License Renewals-Beaupre Scrap & Simply Posh (16:18)
In the packet are applications, Certificates of Insurance, Fire Inspection Reports and other related materials.

Ms. Kane stated that these licenses expire in May. She stated that the applications are complete.
Mr. Morse made a motion to approve Junk Dealer Licenses for Beaupre Scrap and Simply Posh as presented. Mr. Bonin seconded the motion. All-Aye.

7. Sign Town Election Warrant (17:33)
In the packet is the Annual Town Election Warrant.
Mr. Guzinski stated that the Town Election will be Tuesday, May 10, 2016 from 8:00 AM – 8:00 PM in the Municipal Center gymnasium. Question #1 is a debt exclusion ballot to purchase a Fire rescue pumper and a Highway catch basin cleaner/sander/plow for $705,000. Question #2 is the ballot for the $1.7 million Proposition 2.5 override. Mr. Guzinski read both questions.
Mr. Morse made a motion to approve the Town Election Warrant as presented. Mr. Cortese seconded the motion. All-Aye.

8. Assign Motions for Annual (ATM) & Special Town Meetings (STM) (19:22)
In the packet are the ATM and STM warrants.
ATM
Article 3 – Mr. Morse Article 9 – Mr. Hughes
Article 11 – Mr. Cortese Article 12 – Mr. Davis
Article 13 – Mr. Morse
STM
Article 1 – Mr. Hughes Article 2 – Mr. Morse
Article 3 - Mr. Bonin Article 4 - Mr. Cortese

9. Amended CORI Policy – First Reading (22:00)
In the packet is the Town of Douglas CORI policy- current and amended.
Ms. Kane stated that the original policy that the BOS approved in 2006 was a sample from the CHSB’s website, which has since been updated. Town Counsel emailed Mr. Guzinski with an updated version. There have been a lot of changes since the original policy was approved. Mr. Guzinski supports the changes.

10. Approval of the Minutes (1:40:05)
February 16, 2016: Mr. Morse made a motion to approve the minutes of the February 16, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Cortese. All-Aye.
March 22, 2016: Mr. Bonin made a motion to approve the minutes of the March 22, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Cortese. All-Aye.

11. Town Administrator’s Report (1:41:56)
Mr. Guzinski stated that the BOS will be meeting at 6:30 PM on May 2, 2016 prior to Town Meeting. A room will be arranged in the high school.

12. Old/New Business (1:42:55)
Old Business: Mr. Guzinski stated that the meeting with the Dept. of Conservation and Recreation (DCR) was postponed. He has sent an email to the State legislators to see if the DCR Commissioner could come to Douglas in early May to see the park.
New Business: There was no new business.

13. Adjournment (1:46:18)
Mr. Morse made a motion to adjourn the meeting at 8:50 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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