BOS - June 21, 2016

BOS - June 21, 2016

Postby Suzanne Kane » Thu Jun 16, 2016 2:01 pm

June 21, 2016
Agenda
Municipal Center Resource Room
June 21, 2016

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Review & Vote on Chapter 61A Request – Oak Street

2. Discussion w/WBDC & EDC

3. Affirm Appointment of Building Commissioner

4. School Building Committee Update – Mitch Cohen, Chair

5. Vote – Cable Access Fees

6. “Look Back Policy” – 3rd Reading & Vote

7. Discuss Debt Exclusion for November Election Ballot (Fire Rescue
Vehicle & Catch Basin Cleaner/Sander/Plow)

8. Minutes: May 24, 2016 & June 7, 2016

9. Administrator’s Report

10. Old/New Business – Amend Term for Appointment

11. Adjournment
________________________________________________________________________________________
Future Agenda Items:

Aug. 16th:
School/FinCom/Strategic Budget Committee Discussion
________________________________________________________________________________________
________________________________________________________________________________________
June 21, 2016 - BOS Minutes.pdf
(207.23 KiB) Downloaded 45 times


BOARD OF SELECTMEN
MEETING MINUTES
June 21, 2016
Approved July 26, 2016

Call to Order

Mr. Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Commission (EDC): Paul Peterson (Chair), Carol Gogolinski, Philip Landry, Brad Maltz
Worcester Business Development Corporation (WBDC): Roberta Brien (VP of Projects), Lisa Drexhage (Project Manager)
Other Staff and Citizens: Mitch Cohen, Linda Dempsey, Susan Mosczynski, Larry Lench

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:30)
There were no announcements.

• Citizen’s Forum (00:33)
No citizens came forward.

1. Review and Vote on Chapter 61A Request-Oak Street (00:40)
In the packet is an application, maps and related materials.
Mr. Guzinski presented the packet and supporting documentation to take Ms. Mosczynski’s 0.28 acre parcel on Oak Street out of Chapter 61A. The P&S was received on May 20, 2016. The Planning Board, Conservation Commission and Open Space Committee all recommended that the BOS not exercise their right of first refusal.
Mr. Hughes made a motion to not exercise the right of first refusal for Oak Street. Mr. Cortese seconded the motion. All-Aye.

2. Discussion with WBDC and EDC (01:49)
In the packet is a Town of Douglas Management Agreement
WBDC and the EDC joined the meeting. Mr. Guzinski stated that he, Mr. Davis and Mr. Cundiff had a phone conversation with WBDC yesterday to go over the scope of work and some minor revisions were made.
Ms. Drexhage stated that the WBDC would like to continue to focus on the Gilboa Street area as a priority development site. WBDC has developed cost estimates on concepts for road design. They feel they can leverage some State dollars for technical assistance with minimal or no financial match required. They have added an offer to help facilitate inquiries regarding the newly acquired land from DCR on the western side of Town. They added additional scope items to assist any Town departments in identifying revenue sources and they will provide more comprehensive weekly and monthly reports.
Mr. Morse asked WBDC to work closely with the EDC, especially with the area on the corner of Gilboa. Ms. Brien stated that they will continue to work closely with the EDC. Mr. Peterson requested their assistance with the Old Grammar School, property on North Street, and Monroe Street.
A discussion was held regarding the Old Grammar School. WBDC offered to look at the RFP.
Ms. Brien has forwarded information regarding signage on Rte. 16.
Mr. Cortese made a motion to approve WBDC’s scope of work as presented for $2,500/month for one year. Mr. Hughes seconded the motion. All-Aye.
Mr. Peterson asked for WBDC’s help with the EDC’s website and revitalization of downtown. Ms. Brien suggested a joint meeting with Mass. Development.

3. Affirm Appointment of Building Commissioner (15:52)
In the packet is a letter of appointment from Mr. Guzinski, Mr. Lench’s application and related materials.
Mr. Guzinski described the Building Commissioner search process. Twelve applications were received and five were interviewed. The search group unanimously recommends Mr. Lench. Mr. Guzinski presented his qualifications. Mr. Lench joined the meeting. A discussion was held, including Mr. Lench’s work hours.
Mr. Davis made a motion, in accordance with Section 1-2b of Chapter 145 of the Acts of 2009, to affirm the Town Administrator’s appointment of Larry Lench as Building Commissioner. Mr. Bonin seconded the motion. All-Aye.

4. School Building Committee (SBC) Update
(21:52)
In the packet is a memo from Mitch Cohen dated June 21, 2016.
Mr. Cohen joined the meeting. He gave a history of the project and stated that the project that began in 2008 is done. The SBC is not requesting disbandment at this point because there may be action needed once the Mass School Building Authority (MSBA) audit is completed.
The Town’s projected total project cost is $23,184,652, which is $315,348 under the $23.5 million the SBC estimated in March, 2011. Mr. Cohen does not yet have the final average tax impact. That number may vary before final close out of the project due to the MSBA audit. By mid-August he feels they will get word back regarding what they will and will not reimburse the Town for. Also, the SBC is still in negotiations with Heery, the Owner’s Project Manager (OPM), over some additional costs. The $23,184,652 is inclusive of paying Heery everything they have asked for.
Mr. Guzinski stated that if there are funds left over from the $23.5 million borrowing, they can be used for a similar project.

5. Vote-Cable Access Fees (34:18)
In the packet is a memo from Mr. Guzinski dated June 21, 2016, the Renewal Cable Television License effective 11/18/13, and related materials.
Mr. Cohen remained at the table. He stated that the Cable Committee was unable to meet to make a formal recommendation, however he recommends a 3% increase over FY17, which would be $61,699, $0.21/Douglas resident. It has been a 3% increase every year, with the exception of last year. He outlined some of the projects the Cable Committee would like to undertake.
Mr. Hughes made a motion to increase the FY18 Cable Access Fee by 3% as requested. Mr. Cortese seconded the motion. All-Aye.

6. “Look Back Period” Policy- 3rd Reading and Vote (39:34)
In the packet is the Town of Douglas Policy and Procedures for Health Insurance Under the Federal Affordable Care Act.
Mr. Guzinski stated that there have not been any changes to the policy since the last reading.
Mr. Hughes made a motion to approve the “Look Back Period” Policy as presented in the packet. Mr. Cortese seconded the motion. All-Aye.

7. Discuss Debt Exclusion for November Election Ballot (Fire Rescue Vehicle and Catch Basin Cleaner/Sander/Plow)
(40:13)
In the packet is the ballot language and related memos and materials.
Mr. Guzinski stated that this item failed on the annual election ballot by a close margin. Town Counsel confirmed that this item can be placed on the November State election ballot. The approval of the Secretary of State’s office is needed. Mr. Guzinski recommended presenting both vehicles together. He explained the procedure. It was the consensus of the Board to move forward with placing this item on the November election ballot as presented in the packet.

8. Approval of the Minutes (46:04)
May 24, 2016: Mr. Hughes made a motion to approve the minutes of the May 24, 2016 meeting of the Board of Selectmen as presented. Seconded by Mr. Bonin. All-Aye.
June 7, 2016: Mr. Hughes made a motion to approve the minutes of the June 7, 2016 meeting of the Board of Selectmen as presented. Seconded by Mr. Cortese. Aye-4, Mr. Bonin abstained.

9. Town Administrator’s Report (47:19)
The next BOS meetings will be July 26 and August 16, 2016.

10. Old/New Business (48:14)
Old Business: There was no old business to discuss.
New Business: Amend Term for Appointment. Ms. Kane stated that a correction is needed for the appointment for Virginia Howe on the Building & Facilities Construction Committee (BFCC). Her appointment should be for a three-year term, not a one-year term.
In the packet is a page from the FY16 annual Appointments for the BFCC appointments.
Mr. Cortese made a motion to amend the term for appointment for the BFCC for Virginia Howe to end June 30, 2019. Mr. Hughes seconded the motion. All-Aye.

11. Adjournment (50:02)
Mr. Cortese made a motion to adjourn the meeting at 7:50 PM. Mr. Bonin seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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