BOS - July 26, 2016

BOS - July 26, 2016

Postby Suzanne Kane » Wed Jul 20, 2016 3:05 pm

Board of Selectmen
Agenda
Municipal Center Resource Room
July 26, 2016

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Pole Petition # 21518191 – Linden Street

2. Appointment – Octoberfest Committee

3. Octoberfest Committee Update

7:15 PM
4. Presentation - Burrillville Power Plant – Burrillville Land Trust

5. Douglas Natural Hazard Mitigation Plan – CMRPC

6. Amend Cash Receipt Policy – Increase Library Amount

7. Mr. DeCaro – Letter of Non-Opposition Marijuana Growing Facility

8. Vote to Place Debt Exclusion Question on State Election Ballot for
Fire Rescue Pumper Truck & Catch Basin Cleaner Truck with
Plow/Sander & Request Secretary of State to Approve (Due Aug 3rd)

9. Award Contract for Roof Projects

10. Loss Control Rewards Program Update

11. Minutes – June 21, 2016

12. Administrator’s Report

13. Old/New Business

14. Executive Session – Litigation Strategy

15. Adjournment
________________________________________________________________________________________________
Future Agenda Items:
Aug. 16th:
School/FinCom/Strategic Budget Committee Discussion
________________________________________________________________________________________________
________________________________________________________________________________________________
July 26, 2016 - BOS Minutes.pdf
(217.71 KiB) Downloaded 57 times


BOARD OF SELECTMEN
MEETING MINUTES
July 26, 2016
Approved August 16, 2016


Call to Order

Mr. Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Octoberfest Committee: Tony St. Pierre (Chair), Mary St. Pierre, Tim Murzycki, John Menard
Other Staff and Citizens: Town Engineer William Cundiff, Police Chief Patrick Foley, Crystal Tognazzi (National Grid), Mitch Cohen (School Building Committee), Michael and Pat DeCaro, Atty. Phil Silverman, Jan Luby (Burrillville Resident), Paul Rosselli (Burrillville Land Trust), Andrew Loew and Derrick Mathieu (CMRPC), and Susan Spencer (Worcester T&G).


• Pledge of Allegiance (00:11)

• Chairman’s Announcements (00:32)
A moment of silence was held in honor of the passing of Officer Rick McLaughlin.

• Citizen’s Forum
(01:16)
No citizens came forward.

1. 7:02 PM Pole Petition #21518191-Linden Street (01:42)
In the packet are maps, a Pole Petition, an Abutters List Report and related materials and emails.
Mr. Morse opened the public hearing. Ms. Tognazzi joined the meeting. She stated that National Grid is extending two separate feeders to improve outages. There will be a tie point at one point. Because of the extension of two primary wires, there are some span changes and relocations needed. They are proposing relocation of one pole 60’ in an easterly direction.
Mr. Davis made a motion at 7:03 PM to close the public hearing for Pole Petition #21518191 Linden Street. Mr. Hughes seconded the motion. Aye-4, Mr. Bonin abstained.
Mr. Davis made a motion to approve Pole Petition #21518191 Linden Street. Mr. Hughes seconded the motion. Aye-4, Mr. Bonin abstained.


2. Appointment-Octoberfest Committee
(5:58)
In the packet is an application and related emails.
Members of the Octoberfest Committee and Mr. Huff joined the meeting. Ms. Kane stated that the Octoberfest Committee recommends Mr. Huff’s appointment. Mr. Huff expressed his interest in joining the Committee.
Mr. Davis made a motion to appoint Eric Huff to the Octoberfest Committee for a term ending June 30, 2019. Mr. Hughes seconded the motion. All-Aye.

3. Octoberfest Committee Update (07:55)
In the packet are emails relating to a complaint.
Members of the Octoberfest Committee remained at the table. Mr. St. Pierre explained where they are in the planning stages. He stated that they are fairly far along. Permit applications are in process and acts have been signed.
Mr. Guzinski stated that the BOS had a complaint from the Goodness Store regarding some materials that were left after the last Octoberfest and an abutter complained about a beer and wine license that was issued.
Mr. Morse asked the Committee to do a second pass after this year’s event. Mr. St. Pierre stated that it is difficult because you can’t please everyone. He reminded the public that their meetings are open to the public. He stated that the Committee does their best to make the area look like the event never happened.

4. Presentation: Burrillville Power Plant, Burrillville Land Trust (14:19)
In the packet is a brochure from The Nature Conservatory of RI, a list of talking points, a sample resolution and related emails.
Ms. Luby and Mr. Rosselli joined the meeting. Ms. Luby stated that the plant will be situated in Douglas State Forest. Two hundred acres of wetlands and woods will be taken down. A well that was closed by court order in 2001 because it was contaminated by MTBE is planned to be used. Ms. Luby feels there are many contradictions in the application. She is hoping that the Town will come out with a resolution or letter against the power plant.
Mr. Rosselli gave more details on the location and use of water. He stated that the Town of Thompson, CT is drafting a resolution against the plant. Mr. Rosselli would like to give a presentation to the public and read from the application. The decisions are coming down in early September.
Mr. Morse stated that the BOS will take the information presented under advisement.

5. Douglas Natural Hazard Mitigation Plan-CMRPC (25:24)
In the packet is a briefing, the “Town of Douglas Natural Hazard Mitigation Plan” and information from CMRPC.
Mr. Loew and Mr. Mathieu joined the meeting. The plan is part of an FY13 grant from the Federal Emergency Management Agency (FEMA). It has been under development for 18 months. Mr. Loew gave a slide presentation regarding the plan. With a plan, should a disaster occur, Douglas would be eligible for funds. He stated that every $1 spent on mitigation can save $4 on the back end.
Mr. Loew asked the BOS’s help to be sure there are no gaps and to confirm Douglas’ priorities. They have ten mitigation actions. He explained the process of plan approval. The final plan may be available by the end of the year. Once approved, the plan is good for five years. He explained the implementation process and available funding. The draft plan will be posted on their website within the next two to three weeks.
Mr. Guzinski feels the major benefit is that an approved plan allows the Town to apply for federal grants.

6. Amend Cash Receipt Policy-Increase Library Amount (42:06)
In the packet are related emails from Jeanne Lovett and Justin Snook.
Mr. Guzinski stated that this is an administrative request. The money has to do with fines and the use of the copy machine.
Mr. Davis made a motion to increase the Cash Receipt Fund for the Library from $30 to $50. Mr. Hughes seconded the motion. All-Aye.

7. Mr. DeCaro-Letter of Non-Opposition Marijuana Growing Facility (43:24)
In the packet is a letter of non-opposition and an email from Atty. Silverman.
Mr. Guzinski stated that last year, the BOS approved a letter of non-opposition, and in that letter were stipulations as to what the project would require moving forward. The Mass. Dept. of Public Health found some of that language objectionable and have asked that the Town issue a new letter without those stipulations, with the understanding that those stipulations would be included in a host agreement.
Mr. DeCaro and Atty. Silverman joined the meeting. Atty. Silverman explained that the State has a template that they want towns to use regarding zoning. Stipulations can be negotiated with the applicant. Next steps and options vary depending on the town’s needs. If the BOS approves this letter, it is a statement of good faith that the Town will determine the circumstances under which the facility can be located in the Town.
Mr. DeCaro explained that the dispensary location will be in Worcester. He explained that all of the plans for the dispensary have to be approved by the State and the Town. A host agreement is a voluntary agreement, not a requirement. They will give the Town another letter saying they will negotiate a host agreement.
Atty. Silverman stated that this facility would be for medical marijuana only. If recreational marijuana is legalized in November, they would have to come before the BOS again to have recreational use approved. A medical company would have the right to apply for a recreational license before any other applicant applies. The BOS can restrict to medical marijuana only.
The BOS was concerned that a medical growth facility could turn into a recreational use facility if marijuana is legalized in November. Atty. Silverman stated that a statement opposing recreational use facilities can be added to the letter of non-opposition. A discussion was held.
Mr. Morse suggested a follow-up meeting with Mr. DeCaro, Atty. Silverman and Town Counsel to review the language of the non-opposition letter and work in parallel on a host agreement. Mr. Morse does see the opportunity for revenue for the Town.
Chief Foley stated that he has been to Colorado twice to speak with local law enforcement. Auto accidents and hospital admittances have increased due to the use of recreational marijuana.
Mr. Morse, Mr. Hughes and Mr. Cortese will work with Mr. Guzinski and Town Counsel to work on language for a non-opposition letter to medical marijuana contingent on negotiation of a successful host agreement. A draft will be presented at the September 6, 2016 meeting.

8. Vote to Place Debt Exclusion Question on State Election Ballot for Fire Rescue Pumper Truck & Catch Basin Cleaner Truck with Plow/Sander & Request Secretary of State to Approve (Due Aug 3rd): (1:18:21)
In the packet is a Debt Exclusion Question memo from Michael Guzinski dated July 20, 2016, a copy of a Debt Exclusion Impact memo from Mr. Guzinski dated March 3, 2016, a copy of an email from Clark Rowell of UniBank dated February 25, 2016 re: Your question of two days ago, a copy of Town of Douglas Tax Impact prepared by UniBank Fiscal Advisor Services, Inc., and a copy of Suggested Forms of Article, Motion, and Ballot Question.
Mr. Guzinski reported that the board would need to vote to place the debt exclusion ballot article on the State Election Ballot of November 8, 2016, before August 3rd.
Mr. Hughes made a motion for the board to vote the following G.L. Chapter 59, Section 21C(g) question be placed on the November 8, 2016 State Election Ballot:
Shall the Town of Douglas be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bond issued in order to pay costs of purchasing and equipping a rescue pumper truck for the use of the Fire Department and a catch basin cleaner truck, with plow and sander, for the use of the Highway Department, and for the payment of all costs incidental and related thereto?
Yes_____ No_______

And to further send a formal request to the Massachusetts’ Secretary of State for approval to place this question on the November 8, 2016 State Election ballot.

Mr. Cortese seconded the motion. All-Aye.


9. Award Contract for Roof Projects (1:22:25)
Mr. Cundiff joined the meeting. The HVAC project is nearing completion, has gone smoothly and a test will be occurring in about a week. Mr. Cundiff stated that primary school and municipal building gym roofs were bid as the base project. The low bid was Greenwood Industries, who was the roofing contractor for the new school building. The bids for the windows came in much higher than expected. The Building Facilities Construction Committee (BFCC) recommended not awarding any windows. Other options are being explored. The School Committee has authorized the BFCC to proceed. A discussion was held.
Mr. Hughes made a motion to award the contract for the Municipal Center and Primary School roofs to Greenwood Industries, Inc. for $268,000 and authorize Mr. Guzinski to sign the contract. Mr. Cortese seconded the motion. All-Aye.

10. Loss Control Rewards Program Update (1:30:43)
In the packet is a report from MIIA and a breakdown summary.
Ms. Kane stated that Douglas has received $11,471 in credits back towards their FY17 premiums. Since 2002, Douglas has earned $108,567. Ms. Kane thanked everyone involved in earning the credits.

11. Approval of the Minutes (1:23:29)
June 21, 2016: Mr. Bonin made a motion to approve the minutes of the June 21, 2016 meeting of the Board of Selectmen as presented. Seconded by Mr. Cortese. All-Aye.

12. Town Administrator’s Report (1:33:25)
There was no report.

13. Old/New Business (1:33:36)
Old Business: There was no old business to discuss.
New Business: Mr. Davis stated that the gazebo needs to be painted. Mr. Guzinski will speak to the Facilities Manager, Highway Superintendent and the Sheriff’s Community Volunteer Program about getting it painted before the end of the summer. Mr. Morse suggested speaking with Mr. Yvon, School Superintendent and the Boy Scout troops about youth who need community service hours.
Mr. Guzinski will speak with the new Building Inspector regarding all the small used car dealerships that are emerging around Town. Ms. Kane put a notice on the website letting people know to inquire about the laws regarding displaying vehicles for sale.

14. Executive Session – Litigation Strategy (1:36:47)
Mr. Bonin made a motion at 8:35 pm, to go into Executive Session for the purpose of Litigation Strategy, and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye, Mike Hughes – Aye, Tim Bonin – Aye. The meeting was moved to the Selectmen’s Office and reconvened at 8:48 pm.

15. Adjournment (1:37:38)
Mike Hughes made a motion at 9:12 PM to adjourn. David Cortese seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
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