BOS - August 17, 2016 - Joint w/School/FinCom/Strategic Budg

BOS - August 17, 2016 - Joint w/School/FinCom/Strategic Budg

Postby Suzanne Kane » Wed Aug 10, 2016 12:24 pm

Board of Selectmen
Agenda
August 17, 2016
High School
Joint with School Committee & Administration, Finance Committee, and Strategic Budget Committee

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements

1. General Discussion – FY17 & FY18 Budgets and School/Municipal
Operations

2. Adjournment
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August 17, 2016 - BOS Joint Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
August 17, 2016
Approved September 6, 2016


Call to Order


The August 17, 2016 joint meeting of the Board of Selectmen (BOS), School Committee (SC), Finance Committee (FC) and Strategic Budget Committee (StBC) was called to order at the high school by SC Chairman Scott Yacino at 7:00 PM. He reminded everyone that the meeting is being recorded live for broadcast and for future rebroadcasting.

BOS Chairman Kevin Morse called the BOS meeting to order at 7:00 PM.
StBC Chairman David Cortese called the StBC to order at 7:02 PM.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman-Absent), and Michael Guzinski (Town Administrator)
Finance Committee: Pam Holmes (Chairman), Brett Argall, Michael Hutnak, Cindy Shurick
Strategic Budget Committee: David Cortese (Chairman), Brett Argall, Mike Hughes, Pam Holmes
School Committee: Scott Yacino (Chair), Jillian Carneiro, Julie Finnegan
Non-Voting: Finance Director/Town Accountant Jeanne Lovett, Business & Operations Manager Cortney Keegan, Superintendent Norman Yvon

• Pledge of Allegiance

• Chairman’s Announcements
None of the Chairmen had announcements.

1. General Discussion-FY17 & FY18 Budgets and School/Municipal Operations
Mr. Guzinski passed out updated Cherry Sheets. The change in revenue from the original estimates done in the spring is an increase of $40,151 in the General Fund only. The only other change may be in New Growth. That number will be available in October.
Ms. Holmes clarified that Chapter 70 Funds for the schools increased by $49,175 (must be appropriated at the Fall Town Meeting) and School Choice Receiving Tuition increased by $41,436 (can be spent without appropriation), which Ms. Lovett did not include in the General Fund increase. Ms. Keegan cautioned that reconciliation will be done on the third quarter; therefore School Choice Receiving Tuition may change.
Mr. Guzinski stated that Michael Daley of Financial Advisory Associates will be coming to the BOS meeting on September 20, 2016 to give a presentation regarding his report on the PILOT program and how it affects the Town. Sen. Fattman and Rep. McKenna have been invited to attend. Ms. Holmes asked Mr. Guzinski to invite the FC and StBC. Mr. Guzinski encouraged the public to attend or watch the video. Mr. Yacino asked that September 20, 2016 be posted as a School Committee meeting.
Mr. Morse asked the boards to start to look at FY2018 budgets and start assessing want vs. need. He would like a game plan for the Fall Town Meeting to be prepared if radical changes need to be made at the Annual Town Meeting.
Mr. Yacino stated that the State mandated that Douglas spend a minimum of $100/student, yet Chapter 70 Funds increased by only $30/student. He spoke about the extra-curricular activities that are in danger of being lost.
Mr. Yacino, Superintendent Yvon and Ms. Keegan explained how the school budgeting process works. By mid-September, the school will have a good idea of what their salary structure will be, but nothing beyond that. Ms. Holmes would like to see budgets driven by revenues, not by expenses.
Ms. Holmes stressed economic development. Mr. Guzinski stated that the Town is currently working with the Worcester Business Development Corp. (WBDC).
Discussions were held.
Mr. Yacino asked Superintendent Yvon to ask the Douglas Teachers Association if they can begin bargaining before January 1, 2017. For the next joint meeting, the SC will try to have a projection of the costs that they know will increase and what was budgeted for this year.
Ms. Holmes asked for a copy of net school spending for the FC and StBC. Ms. Keegan stated that those figures are not out yet. Ms. Keegan can provide an estimate.
Mr. Hutnak suggested asking the Town departments to change their budget approach. Instead of level funding the prior year’s budget, start the budget at zero. A lengthy discussion was held regarding how to approach budgets in a creative manner and what expenses are variable and which are unchangeable, both at the school and the municipal level.
It was decided to try to schedule another joint meeting for the second week of October. Mr. Guzinski will work on scheduling that.

2. Adjournment
Mr. Davis made a motion at 8:08 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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