BOS - September 6, 2016

BOS - September 6, 2016

Postby Suzanne Kane » Thu Sep 01, 2016 12:46 pm

Board of Selectmen
Agenda
September 6, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. One Day Liquor License – Octoberfest

2. Liquor License Change of Manager – Sokol Hall

3. Fire/EMS Staffing Proposal

4. Fire Wood Lottery System

5. Minutes: August 16, 2016, Executive Session – August 16, 2016,
August 17, 2016 Joint Meeting

6. Administrator’s Report

7. Old/New Business

8. Executive Session – Litigation & Contract Negotiations

9. Adjournment
______________________________________________________________________________________________
Future Agenda Items:

Sept. 20th:
State Owned Land Review – Mike Daley (FAA), DCR Land
Acquisition Notification - 25± Acres

October 19th: Joint meeting w/School Committee, FinCom, & Strategic
Budget Committee
____________________________________________________________________________________________
____________________________________________________________________________________________
September 6, 2016 - BOS Minutes.pdf
(156 KiB) Downloaded 101 times


BOARD OF SELECTMEN
MEETING MINUTES
September 6, 2016
Approved September 20, 2016


Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman-arrived 7:10 PM and took over as Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Fire/EMS Dept.: Chief Kent Vinson, Deputy Chief John Furno, Captain Adam Furno, Lt. Jim Kaufman, Amanda Detorio, Tony Worster
Octoberfest: Tony St. Pierre, Mary St. Pierre
Other Staff and Citizens: Roger Manyak, Maureen Gallant, Joe Bolte (Sokol),

• Pledge of Allegiance (00:11)

• Chairman’s Announcements (00:32)
There were no announcements.

• Citizen’s Forum (00:37)
No citizens came forward.

1. One Day Liquor License-Octoberfest (00:44)
In the packet is an application, maps, an insurance policy, a letter to abutters and related materials.
Ms. Kane presented the application, which is for beer only. Octoberfest has obtained liquor liability insurance with the Historical Society as additional insured. Abutters were notified as a courtesy. One abutter contacted Ms. Kane to ask that the wall not be included as an area to be licensed. The Chief had no issues. Mr. St. Pierre joined the meeting and stated that there were no issues last year.
Mr. Davis made a motion to approve a One Day Liquor License for Octoberfest. Mr. Cortese seconded the motion. All-Aye.

2. Liquor License Change of Manager-Sokol Hall (03:59)
In the packet is a Petition for a Change of License, a CORI Request Form a Manager Application and related materials.
Ms. Kane stated that application is to notify the BOS and ABCC
of the change of manager. Everything else remains the same.
Mr. Davis made a motion to approve the Liquor License Change of Manager for the Sokol Club. Mr. Bonin seconded the motion. All-Aye.

3. Fire/EMS Staffing Proposal (05:11)
In the package is a draft Douglas Fire-EMS Department Staffing Proposal.
Chief Vinson, Dpty. Chief Furno and Cpt. Furno joined the meeting. Chief Vinson reviewed some of the findings and recommendations of the manpower study done in February, 2009 by the MMA Consulting Group utilizing national fire protection (NFPA) standards. Eight years ago, the report recommended that the department grow to 11 full time members. The department currently has 4 full time members.
Chief Vinson described the department’s staffing problems. He presented the proposal, which uses $60-65,000 of funds typically used for per diem staff to fund full time firefighters/EMTs. If the Town could also provide $60-65,000 on an annual basis, the department would have around-the-clock coverage 24/7 and would meet the State standard. This plan would also reduce overtime.
Mr. Morse spoke in favor of the proposal. Mr. Guzinski stated that there is still time to get this proposal on the warrant for the fall Town meeting. He will review the current budget with the Finance Director. Mr. Guzinski feels that $65,000 could only be found in the budget by reducing services. A discussion was held.
The BOS asked the Chief for the exact amount remaining in the per diem account and the exact amount that would be needed to fund the proposal starting January 1, 2017. Mr. Morse would like to see the proposal addressed, not only for the second half of this fiscal year, but into next fiscal year under fall Town meeting. The BOS stated that they are prepared to make the difficult decisions to be able to fund this proposal.
Ambulance billing was discussed. Mr. Guzinski feels it would make sense moving forward into FY18 to have one Fire/Rescue budget and roll this proposal into that budget.

4. Fire Wood Lottery System (38:30)
In the packet is a proposed Firewood Drawing Entry Form, application and related memos.
Mr. Guzinski stated that in the past, selling the excess firewood has not proven successful. Some Town residents have expressed interest in taking the wood. John Furno joined the meeting. Mr. Guzinski explained that the first 20 residents chosen from the lottery could take ½ cord of wood. Currently, the Town has approximately 10 cords of excess wood. There would be no charge to the residents.
Mr. Cortese made a motion to approve moving forward with the firewood drawing entry system. Mr. Hughes seconded the motion. All-Aye.

5. Approval of the Minutes (43:55)
August 16, 2016, regular and executive session, & August 17, 2016 Joint Meeting: Mr. Cortese made a motion to approve the minutes of the August 16, 2016 regular session, the August 16, 2016 executive session, and the August 17, 2016 Joint meeting minutes of the Board of Selectmen as presented. The minutes of the August 16, 2016 Executive Session meeting of the Board of Selectmen will be retained in their entirety. Seconded by Mr. Davis. Aye-4, Mr. Hughes abstained.

6. Town Administrator’s Report (44:56)
In the packet is a memo from the Town Engineer dated August 3, 2016.
Mr. Guzinski stated that there have been no proposals received over the past two years regarding developing the Old Grammar School. The Old Grammar School Committee recommended allowing the Worcester Business Development Corp. (WBDC) to put the building out for RFP with no restrictions. A discussion was held.
This discussion will be placed on the next meeting’s agenda.
Mr. Guzinski will check with William Cundiff to see if the issue with the church was rectified.

7. Old/New Business (50:46)
Old Business: Mr. Bonin stated that the consequences relating to the failure of the override has shown in the school system.
New Business: Mr. Morse asked that a formal discussion regarding the roles of the Personnel Committee be added to a meeting agenda.

8. Executive Session – Litigation Strategy (52:27)
Mr. Hughes made a motion at 7:55 PM to go into Executive Session for the purpose of Litigation and Contract Negotiations, and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye, Tim Bonin – Aye. The meeting was moved to the Selectmen’s Office and reconvened at 8:05 PM.

Mr. Hughes made a motion at 8:45 PM to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye, Tim Bonin – Aye.

9. Adjournment (52:55)
Mr. Hughes made a motion at 8:45 PM to adjourn. Mr. Bonin seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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