BOS - September 20, 2016

BOS - September 20, 2016

Postby Suzanne Kane » Tue Sep 20, 2016 1:41 pm

Board of Selectmen
Agenda
September 20, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. State Owned Land/PILOT Program Review – Mike Daley of FAA, Inc.

7:45 PM
2. DCR Land – Notification of Intent to Acquire 25± Acres

3. Disposition of Old Grammar School

4. Road Use Request – Churchill Road Soap Box Derby

5. Open Fall Special Town Meeting Warrant

6. Discuss the Role of the Personnel Board

7. Minutes – September 6, 2016, September 6, 2016 Exec Session

8. Administrator’s Report

9. Old/New Business

10. Executive Session – Discuss Real Property & Negotiation Strategy for
Host Agreement for Marijuana Cultivation Facility

11. Adjournment
_________________________________________________________________________________________
Future Agenda Items

Oct. 18th:
Joint meeting w/FinCom, School, & Strategic Budget Committees

TBD: Tax Classification, License Renewals
__________________________________________________________________________________________
__________________________________________________________________________________________
September 20, 2016 - BOS Minutes.pdf
(203.13 KiB) Downloaded 45 times


BOARD OF SELECTMEN
MEETING MINUTES
September 20, 2016
Approved October 4, 2016


Call to Order

Mr. Morse called the meeting to order at 7:03 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin (arrived 7:15 PM), David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Water/Sewer Dept: Colin Haire, Bob Josey, Bob Sullivan
Old Grammar School Committee (OGSC): Pam Schwartz, James Ducharme, John Zifcak, Jeremy Flansburg (Vice Chairman), Donna Hardy
Octoberfest: Tony St. Pierre, Mary St. Pierre
Other Staff and Citizens: Mike Daley (FAA), Sen. Ryan Fattman, Rep. Joe McKenna, Jeanne Lovett (Finance Director), Beth MacKay, Sherry Zetlan, Howard D’Amico

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:31)
Mr. Morse welcomed Sen. Fattman and Rep. Joe McKenna to the meeting.

• Citizen’s Forum (00:42)
No citizens came forward.

1. State Owned Land/PILOT Program Review-Mike Daley of FAA, Inc. (00:45)
In the packet is “A Review of the Commonwealth of Massachusetts State Owned Land Reimbursement Program”.
Mike Daley, Sen. Fattman, and Rep McKenna joined the meeting. He has been working with the Town for a number of months studying how the PILOT program affects Douglas. He gave a presentation. The State now owns almost 25% of Douglas, which is almost 61 acres. The parcels on the State’s 2013 list are valued slightly higher than the Town’s valuation. The parcels acquired by the State since 2013 are valued slightly less than the Town’s valuation of 2016. There are three contested parcels that were privately held when the State took custody of them, which the Town feels should be on the State’s list.
Mr. Daley reviewed the State’s valuation methodology. He feels that the large-size parcel analysis is fair. Non-prime lot valuations are also not adverse to Douglas. The Town is disadvantaged through the tax rate process, also the program is not fully funded. Mr. Daley reviewed legislation and formula changes. The State will be working on the statute and methodology and Douglas has an opportunity to effort the cause. A discussion was held.
Mr. Guzinski recommended that the BOS continue to work with Mr. Daley and FAA and together work with the State legislative delegation to look at the formulas and make positive changes. Mr. Morse suggested reaching out to other municipalities and forming a coalition. Rep. McKenna is interested in filing a hold harmless amendment to Chapter 58.
Mr. Davis made a motion to continue working with FAA. Mr. Cortese seconded the motion. All-Aye.

2. 7:45 PM DCR Land-Notification of Intent to Acquire 25+/- Acres (39:56)
In the packet is a letter from DCR dated August 17, 2016, a Certificate of Announcement and a map.
It was decided to place this item on the next agenda for discussion.

3. Disposition of Old Grammar School
(40:06)
In the package is a memo from the OGSC dated August 3, 2016 and related memos and materials.
Mr. Morse read the memo from the OGSC. No proposals for the old grammar school have been received after putting out three RFPs. Restrictions on the use of the building may be the reason why no interest has been generated. The OGSC suggested the Town include the old grammar school in its list of options given to the Worcester Business Development Commission (WBDC).
Mr. Flansburg thinks the restrictions should be less strict and perhaps a housing use should be allowed. The OGSC was split as to whether or not they would be receptive to issuing a fourth RPF allowing a use for housing. Ms. Schwartz suggested expanding the advertisement to a more metropolitan area. A discussion was held.
Mr. Cortese made a motion to charge the Old Grammar School Committee with looking into re-advertising the property with no restrictions on residential use. Mr. Davis seconded the motion. All-Aye.

4. Road Use Request-Churchill Road Soap Box Derby (47:44)
In the packet is an email from Tony St. Pierre dated September 13, 2016.
Mr. Morse presented the request from Troop 134. There were no objections from the residents to close the road this Saturday.
Mr. Davis made a motion to approve the Road Use Request to close Churchill Road on Saturday, September 24, 2016 for a Soap Box Derby. Mr. Hughes seconded the motion. All-Aye.

5. Open Fall Special Town Meeting (STM) Warrant (50:20)
Mr. Guzinski recommended that the BOS call a STM for Monday, November 14, 2016 at 7:00 PM, open the warrant for the STM and close the warrant effective Tuesday, October 4, 2016. The Town Moderator and Town Clerk are both available for that meeting.
Mr. Hughes made a motion to call a Special Town Meeting for Monday, November 14, 2016 at 7:00 PM, open the warrant for the Special Town Meeting and close the warrant effective Tuesday, October 4, 2016. Mr. Cortese seconded the motion. All-Aye.

6. Discuss the Role of the Personnel Board
(51:17)
In the packet is a survey of communities in MA, a letter from Atty. Brian Maser, minutes of the April 10, 2012 BOS meeting, copies of related sections of the Town bylaws, and other related materials.
Mr. Guzinski presented the documents in the packet. The opinion of Labor Counsel is that the Personnel Board serves in an advisory capacity only. A discussion was held.
It was the consensus of the BOS to authorize Mr. Guzinski and Labor Counsel to review the policies and procedures of the Personnel Board and report back to them. Mr. Guzinski will include recommendations as to how he would like to use the Personnel Board.

7. Approval of the Minutes
(1:00:52)
September 6, 2016 regular and executive session: Mr. Hughes made a motion to approve the minutes of the September 6, 2016 regular session and the September 6, 2016 executive session meetings of the Board of Selectmen as presented. The minutes of the September 6, 2016 Executive Session meeting of the Board of Selectmen will be retained in their entirety. Seconded by Mr. Cortese. All-Aye.

8. Town Administrator’s Report (1:01:32)
In the packet is a letter from DCR dated September 13, 2016 and a memo from the Town Engineer dated August 3, 2016.
Mr. Guzinski read a letter from Leo Roy, DCR Commissioner. Mr. Roy is committed to working with Douglas regarding Wallum Lake to be sure policies meet the community’s needs and are enforced.
Regarding the Municipal Center, Mr. Guzinski stated that the new boiler and HVAC upgrades are being completed and should be running next week. The gym roof is in the process of being replaced. The parapets around the outside of the building are being repaired.

9. Old/New Business (1:03:53)
Old Business: There was no old business.
New Business: Mr. Morse reminded the public about Octoberfest on October 1, 2016. The BOS has been asked to sell tickets at the event.

10. Executive Session – Discussing Real Property & Negotiation Strategy (1:05:12)
Mr. Bonin made a motion at 8:06 PM to go into Executive Session for the purpose of discussing real property and negotiation strategy for host agreement for marijuana cultivation facility, and to return to Regular Session for the purpose of adjournment. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye. The meeting was moved to the Selectmen’s Office and reconvened at 8:15 PM.

9. Adjournment
Mr. Hughes made a motion at 9:16 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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