BOS - October 4, 2016

BOS - October 4, 2016

Postby Suzanne Kane » Thu Sep 29, 2016 11:46 am

Board of Selectmen
October 4, 2016
Agenda
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Appointments – Cultural Council: Harvey & Malley

2. Appointment – Octoberfest: Menard

3. Discuss and Approve New Snow Plowing Rates

4. Medical Marijuana Cultivation Facility Host Agreement &
Letter of Non-Opposition – Approve & Sign

5. DCR Notice to Acquire 25± Acres

6. Sign Warrant for State Election

7. Financial Advisory Associates, Inc. Contract Approval

8. Minutes – September 20, 2016, September 20, 2016 Exec Session

9. Town Administrator’s Report

10. Old / New Business

11. Executive Session – Collective Bargaining Negotiation Strategy &
Joint Meeting with Water/Sewer Comm. to Consider Real Property

12. Adjournment
______________________________________________________________________________________________
Future Agenda Items

October 18th
Approve & Sign Special Town Meeting Warrant
November 1st Joint mtg w/School Com, FinCom, & Strategic Budget Com.
December: License Renewals
TBD: Tax Classification Hearing
______________________________________________________________________________________________
______________________________________________________________________________________________
October 4, 2016 - BOS Minutes.pdf
(158.92 KiB) Downloaded 81 times


BOARD OF SELECTMEN
MEETING MINUTES
October 4, 2016
Approved November 1, 2016


Call to Order

Mr. Hughes called the meeting to order at 7:03 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman-Absent), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Water/Sewer Dept.: Bob Josey, Bob Sullivan
Economic Development Commission (EDC): Paul Peterson (Chair), Carol Gogolinski, Brad Maltz
Other Staff and Citizens: Atty. Rich Bowen, Mitch Cohen, Mike DeCaro, Atty. Adam Silverman, Beverly Malley

• Pledge of Allegiance
(00:13)

• Chairman’s Announcements
(00:35)
In the packet is a Certificate of Appreciation.
Mr. Cohen joined the meeting. The BOS and Mr. Guzinski thanked him for his many years of volunteer service. Mr. Cohen said that he would be available should his assistance be needed. He also encouraged the public to volunteer.

• Citizen’s Forum
(04:19)
No citizens came forward.

1. Appointments-Cultural Council: Harvey and Malley (04:27)
In the packet are applications and related materials.
Ms. Kane presented the applications. The Cultural Council supports these appointments.
Mr. Bonin made a motion to appoint Daina Harvey and Beverly Malley to the Cultural Council for terms ending June 30, 2019. Mr. Cortese seconded the motion. All-Aye.

2. Appointment-Octoberfest: Menard (06:12)
In the packet is an application.
Ms. Kane presented the application. The Octoberfest Committee supports this appointment. Mr. Menard is being appointed to a four-year term in order to stagger the appointments.
Mr. Cortese made a motion to appoint John Menard to the Octoberfest Committee for a term ending June 30, 2020. Mr. Bonin seconded the motion. All-Aye.

3. Discuss and Approve New Snow Plowing Rates (07:13)
In the package is a letter from John Furno dated 9/22/16, a chart showing plowing rates for surrounding towns, and an article from telegram.com.
Mr. Guzinski stated that Douglas has not increased the rates for their snow plow contractors since 2005, which makes Douglas one of the lowest paying communities in the region. Mr. Guzinski and Mr. Furno recommend adjustments of a $10/hour increase for the 8 foot and 9 foot plows, a $13/hour increase for the 10 foot plow and a $10/hour increase for the skid steer. Quality contractors have been lost due to Douglas’ low rates. A discussion was held, including the process for hiring plows.
Mr. Cortese made a motion to raise the snow plowing rates as suggested by the Highway Superintendent. Mr. Davis seconded the motion. All-Aye.

4. Medical Marijuana Cultivation Facility Host Agreement & Letter of Non-Opposition-Approve and Sign (12:40)
In the packet is a Host Agreement and a draft letter of non-opposition.
Mr. Guzinski stated that the Host Agreement has been agreed to by the BOS and Medical Alternatives, Inc. The Agreement has been reviewed and approved, as to form, by Town Counsel. Mr. DeCaro and Atty. Silverman joined the meeting. Mr. Cortese has no qualms about the agreement or Medical Alternatives, Inc., however he does have qualms about having the facility in Town. On balance, it is a good deal for the Town.
Mr. Guzinski highlighted the major elements in the agreement, which include an annual host payment to the Town of $100,000 the first year and $150,000 each year after, a one-time payment of $10,000 towards the purchase of an ambulance, no retail dispensing of marijuana, assurances due to taxes, preference to hiring locals, necessary capital improvements made to the property, Town review and approval of the facility manager, set of security safeguards, guarantee of compliance with local laws, etc. Mr. Guzinski recommended that the BOS vote in favor of the documents.
Mr. Sullivan asked if the facility would have hydroponics. Mr. DeCaro replied that it will be all organic. The water used will be recycled.
Mr. Bonin made a motion to approve the Host Agreement and letter of non-opposition as presented. Mr. Davis seconded the motion. All-Aye.

5. DCR Notice to Acquire 25± acres (21:55)
In the packet is a letter from the Dept. of Conservation & Recreation (DCR) dated 8/17/16, a map and related materials.
Mr. Guzinski stated that the letter from Marcos Pittore, Asst. General Counsel of DCR asks that the BOS announce their intention to purchase land from the John Murphy Trust. The land is located on Southwest Main Street. Most of the land surrounding this property is owned by the State. Mr. Guzinski will confirm the zoning to see if it is conducive to commercial development.

6. Sign Warrant for State Election (26:11)
In the packet is the Warrant for State Election.
Mr. Guzinski read Question 5, which is a Town ballot question to allow the Town to purchase a rescue/pumper fire truck and a catch basin truck with plow and sander.
Mr. Cortese made a motion to approve the Warrant for State Election as presented. Mr. Bonin seconded the motion. All-Aye.

7. Financial Advisory Associates, Inc. (FAA) Contract Approval (28:10)
In the packet is a contract proposal and an outline of scope of services.
Mr. Guzinski is seeking approval for a maximum of $4,500 for Mike Daley of FAA to work to the extent that the BOS would like him to continue his work.
Mr. Cortese made a motion to approve the contract with Financial Advisory Associates, Inc. as presented. Mr. Davis seconded the motion. All-Aye.

8. Approval of the Minutes (31:26)
September 20, 2016 regular and executive session: Mr. Bonin made a motion to approve the minutes of the September 20, 2016 regular session and the September 20, 2016 executive session meetings of the Board of Selectmen as presented. Item 10b of the minutes of the September 20, 2016 Executive Session meeting of the Board of Selectmen will be released immediately; the remainder will be retained. Seconded by Mr. Cortese. All-Aye.

9. Town Administrator’s Report (32:38)
Mr. Guzinski stated that the warrant for the Town meeting closed today. He is working on a draft for the BOS’s review, which will be on the agenda for October 18, 2016.
The Finance Committee has scheduled a meeting for October 11, 2016. They will be meeting with the Fire Chief to talk about his proposed operational changes. Mr. Guzinski asked if any BOS members would be interested in attending that meeting.
Mr. Guzinski reminded the public that this Friday is World Smile Day. He encouraged everyone to do a good deed.

10. Old/New Business (34:30)
Old Business: In response to Mr. Bonin’s inquiry, Mr. Guzinski stated that he and Jeanne Lovett, Finance Director are finalizing the numbers relating to the Fire Chief’s requested operational changes. It looks like they will need approximately $40,000 to initiate the operational program effective January 1, 2017. That means that next year, approximately $80,000 would be needed to continue the program. A meeting is planned with Ms. Lovett and Chief Vinson on Thursday.
New Business: There was no new business

11. Executive Session – Collective Bargaining Negotiation Strategy & Joint Meeting with Water/Sewer Commission to Consider Real Property (36:29)
In the packet is the Water & Sewer Commission meeting agenda for 10/4/16.
Mr. Cortese made a motion at 7:40 PM to go into Executive Session for the purpose of collective bargaining negotiation strategy and a joint meeting with Water/Sewer Commission to consider real property, and to return to Regular Session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye. The meeting was moved to the Selectmen’s Office and reconvened at 7:49 PM.

12. Adjournment
Mr. Bonin made a motion at 8:33 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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