BOS - November 1, 2016

BOS - November 1, 2016

Postby Suzanne Kane » Thu Oct 27, 2016 11:37 am

Board of Selectmen
Agenda
November 1, 2016
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Tax Classification Hearing – Assessors

2. Joint meeting w/School Com., FinCom, & Strategic Budget Com. to
discuss Fall Special Town Meeting and the FY18 Budget

3. Fire/EMS Departmental Staffing Proposal

4. Set Fee for General On Premise Liquor License

5. Assign Motions for the November 14th Special Town Meeting

6. Minutes: Oct 4, Oct 4 – Exec Session, Oct. 18, Oct 18 – Exec Session.

7. Administrator’s Report

8. Old/New Business

9. Executive Session – Collective Bargaining Strategy and Consider Real
Property

10. Adjournment
___________________________________________________________________________________________________________
Future Agendas

Nov. 14th:
Special Town Meeting Preparation

Dec. 6th: Liquor License Renewals

Dec 20th: All Other License Renewals
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
November 1, 2016 - BOS Minutes.pdf
(169.98 KiB) Downloaded 71 times

BOARD OF SELECTMEN
MEETING MINUTES
November 1, 2016
Approved December 6, 2016


Call to Order


Mr. Morse called the meeting to order at 7:04 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis (arrived 7:08 PM), Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Finance Committee: Pam Holmes (Chairman), Brett Argall, Howard D’Amico, Ryan Hogan (Vice Chair), Cindy Shurick
Strategic Budget Committee: David Cortese (Chairman), Brett Argall, Michael Hughes, Sherry Zetlan, Pam Holmes
School Committee: Scott Yacino (Chair), Jillian Carneiro, Sherry Zetlan (Vice Chair)
Non-Voting: Cortney Keegan (School Business & Operations Manager), Norman Yvon (School Superintendent), Jeanne Lovett (Finance Director)
Assessors: Jack Blatchford, Art Griffin
Other Staff & Citizens: Booster Parents, Fire Chief Kent Vinson

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:35)
There were no announcements.

• Citizen’s Forum (00:40)
No Citizens came forward.

1. Tax Classification Hearing (00:42)
In the packet is the FY17 Interim Adjustment.
Mr. Morse opened the public hearing. Ms. Kane announced that the hearing was published in the paper on October 28, 2016. Mr. Blatchford and Mr. Griffin joined the meeting. Mr. Blatchford stated that the total assessed value of the Town is $913,839,673. This number includes State property. Mr. Blatchford anticipates the FY16 tax rate to be $16.72/$1,000. The FY17 average single family home assessed value is $275,300. The FY17 median single family home assessed value is $262,900. There are currently 49 single family homes assessed at greater than $500,000.
The Board of Assessors is recommending a single tax rate of $16.72/$1,000 for all classes of property. Ms. Lovett stated that these numbers are all estimates until they are finalized after town meeting.
Mr. Hughes made a motion to set a single tax rate for all classes of property for Fiscal Year 2017. Mr. Cortese seconded the motion. Roll Call Vote: Kevin Morse – Aye, Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye.

2. Joint Meeting with the School Committee (SC), Finance Committee (FC), and Strategic Budget Committee (StBC) to discuss Fall Special Town Meeting and the FY18 Budget (05:38)
In the packet is a Notification of Free Cash Approval, FY16 Free Cash Expenditures & Revenues, Chapter 70 Trends, History of Local Receipts, Capital Plan, and related materials and handed out is a packet of Financial Information.
Members of the participating committees joined the table.
Ms. Holmes called the FC meeting to order at 7:09 PM.
Mr. Yacino called the SC meeting to order at 7:09 PM.
Mr. Cortese called the StBC to order at 7:09 PM.
Ms. Lovett distributed packets of information. Mr. Guzinski reviewed the Finance Committee flyer that will be sent to all residents the week before STM. Article 1 shows transfers that are needed as part of this year’s budget. The Blackstone Valley Tech (BVT) vocational assessment was increased because at least 9 other participating towns voted to appropriate the full assessment.
Article 2 is the staffing proposal for the Fire Dept./EMS to hire three basic firefighters in order to become a full-time 24/7 operation. Ms. Holmes feels that this is a significant change to the FY18 budget, and she is concerned about where the $80,000 to fund the proposal will come from. Mr. Morse stated that the BOS will be looking through various budgets department by department and making cuts as they are needed. A 24-hour Fire/EMS is needed, especially to maintain ALS certification. Mr. Guzinski stated that they are required to have full-time 24/7 paramedic operation. Ms. Holmes feels that the public needs to know what the recommendations for next year will be. She feels that this article, which will impact other departments, should have been brought before an annual town meeting.
Ms. Holmes read a letter received from BVT Superintendent Michael Fitzpatrick stating that Douglas’ enrollment at BVT has “significantly increased” by 15 students to a total of 96 students. Mr. Guzinski stated that Douglas will have three less nursing students.
A discussion was held regarding Douglas students attending BVT and the Douglas school district. Mr. D’Amico suggested building the perception of the integrity of the school system. Mr. Yacino stated that the SC is constantly looking for ways to keep students in the Douglas school district; however they are losing students because of choices that need to be made regarding what is going to be funded. Salaries for the school are contractually obligated to increase 2% next year for steps and lanes. He feels the two main reasons students leave Douglas school district are: out-of-pocket expense and large class sizes. He explained what the boards have done to address those issues. A discussion was held regarding the cost to send a pupil to BVT, the public’s perception of the budgets, marketing for schools, and Special Education costs.
Ms. Lovett presented the certified Free Cash and Expenditures and Revenues. Ms. Keegan presented the Chapter 70 trends.
A need was seen to schedule a StBC meeting and charge them with the task of looking at FY18. Mr. Cortese stated that one of the StBC’s tasks is to look at each individual Town budget.
Ms. Holmes questioned why the StBC was not involved in the BOS’s recommendation to go 24/7 for EMTs. Mr. Morse replied that an action needed to be taken immediately. Mr. Morse would like the StBC to identify potential cuts. Mr. Morse suggested an impact survey.
Mr. D’Amico asked where the Economic Development Committee (EDC) fits into all these discussions. Mr. Morse feels the EDC should work in collaboration with the StBC. Mr. Guzinski works with the EDC and Worcester Business Development Commission (WBDC) on a regular basis. They are not involved in the expenditure side of the Town. Mr. Davis suggested a presentation from WBDC.
Ms. Carneiro feels goals need to be set, and a vivid picture needs to be sent to the public as to what is going to be lost. The public has heard the same story year after year, but has not seen the cuts.
At this point, it is not known which services will be lost in FY18. Mr. Morse stated that the library is one item that is being considered for being cut. All departments have been asked to look at what their departments will look like with a 15% budget reduction. Estimated Revenues will not be known until the end of January. Fixed Expenses will not be known until the end of March. Mr. Hogan asked for a list of probable/definite cuts to present to the public.
It was decided to have another joint meeting in February, 2017. Ms. Holmes suggested a public meeting to present the probable cuts. It was decided that the StBC will present a list of potential cuts to the BOS after January 1, 2017. The SC will do the same. Mr. Yacino suggested a SC public hearing.
A woman in the audience asked that a list of potential cuts be posted on social media, and she asked for the SC to present a positive spin on attending Douglas high school to middle school parents as they prepare to decide where to send their students to high school.
Mr. Hogan made a motion at 8:49 PM to adjourn the FC meeting. Mr. Argall seconded the motion. Vote: Unanimous.
Ms. Zetlan made a motion at 8:49 PM to adjourn the SC meeting. Ms. Carneiro seconded the motion. Vote: Unanimous.
Mr. Cortese adjourned the StBC at 8:49 PM.
The BOS took a five minute recess and reconvened at 9:00 PM.

3. Fire/EMS Departmental Staffing Proposal (1:49:18)
In the packet is the draft Fire Dept./EMS staffing proposal.
Mr. Morse stated that the BOS was in unanimous support of the proposal at the previous meeting. Chief Vinson joined the meeting. The staffing proposal would be funded by reallocating $65,000 of funds within the Fire Dept. and from $80,000 from the Town. He again summarized the findings of the manpower study, the stresses currently on the department, and how the on-call system no longer works for the Town. Chief Vinson stated that revenue from 16 calls was lost over this summer due to having to call in mutual aid because the department did not have the staff to cover the calls. The largest positive factor of the proposal is the reduction in response time during the overnight shift.
The Chief spoke about the need for the rescue/pumper ($475,000) up for ballot vote on November 8, 2016. One truck that is out of service can no longer carry 2,500 gallons of water to calls out of the hydrant district. 70% of Douglas is out of the hydrant district. The rescue pumper can do fire suppression and extrication and has updated safety features built into the vehicle.
Ms. Lovett stated that the articles for the rescue/pumper and catch basin cleaner were split to cut down on borrowing costs.

4. Set Fee for General On-Premise Liquor License (2:05:15).
In the packet is a survey of local fee schedules for 2013.
Ms. Kane stated that the Sokol Club changed its liquor license from a club license to a general on-premise license. No fee was charged at the time. A fee will be needed for the renewal, and Douglas does not have a fee set for an on- premise license. She presented a survey of local fees. Most surrounding communities charge the same for an on-premise license as they charge for a Common Vic. license. Ms. Kane proposed charging $850.
Mr. Morse suggested that discussions be held in January regarding changing Douglas’ fees to be more in line with what other local communities are charging for comparable licenses. Mr. Bonin feels that fees should cover a cost and increases should be justified.
Mr. Davis made a motion to set the annual fee for an on-premise liquor license at $850. Mr. Cortese seconded the motion. Aye-4, No-1.

5. Assign Motions for the November 14, 2016 Special Town Meeting (STM)
(2:08:17)
In the packet is the draft STM Motions and Presenters and the Voter Information Bulletin.
Article 1 – Mr. Hughes Article 6 – Mr. Cortese
Article 2 – Mr. Hughes Article 7 – Mr. Morse
Article 3 – Mr. Bonin Article 8 – Water/Sewer Dept.
Article 4 – Mr. Bonin Article 9 – Water/Sewer Dept.
Article 5 – Chief Vinson Article 10 – Mr. Davis

6. Approval of the Minutes (2:10:28)
October 4, 2016 regular and executive session: Mr. Hughes made a motion to approve the minutes of the October 4, 2016 regular session and the October 4, 2016 executive session meetings of the Board of Selectmen as presented. The minutes of the October 4, 2016 Executive Session meeting of the Board of Selectmen will be retained in their entirety. Seconded by Mr. Cortese. All-Aye.
October 18, 2016 regular and executive session: Mr. Cortese made a motion to approve the minutes of the October 18, 2016 regular session and the October 18, 2016 executive session meetings of the Board of Selectmen as presented. The minutes of the October 18, 2016 Executive Session meeting of the Board of Selectmen will be retained in their entirety. Seconded by Mr. Davis. Aye-3, Mr. Morse and Mr. Hughes abstained.

7. Administrator’s Report (2:12:01)
Mr. Guzinski stated that Mohammed Nabulsi, District 3 Bridge Engineer has informed him that beginning November 7, 2016 the Manchaug Street bridge will need to be closed for 3.5 weeks. MassDOT will be stripping the deck and working on the superstructure. Once completed, the bridge will have new weight limits. Full reconstruction is planned for 2021. This information is posted on the website and they are working on getting the word out to the public.

8. Old/New Business (2:14:30)
Old Business: There was no old business.
New Business: There was no new business.

9. Executive Session – Collective Bargaining Negotiation Strategy & Consider Real Property (2:14:33)
Mr. Hughes made a motion at 9:20 PM to go into Executive Session for the purpose of collective bargaining negotiation strategy and to consider real property, and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse - Aye. The meeting was moved to the Selectmen’s Office and reconvened at 9:29 PM.

10. Adjournment
Mr. Hughes made a motion at 9:50 PM to adjourn. Mr. Davis seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
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