BOS - December 6, 2016

BOS - December 6, 2016

Postby Suzanne Kane » Wed Dec 21, 2016 3:55 pm

Board of Selectmen
Agenda
December 6, 2016
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. FY16 Audit Exit Conference – Melanson Heath

7:30 PM
2. Tax Title Assignment Sale Auction

3. Adopt FLSA – Code 29 §207 – Maximum Hours

4. Ratify Fire Rescue/Pumper Truck Contract

5. Ratify all Liquor License Renewals for 2017

6. Minutes: November 1, 2016, Nov. 1, 2016 – Exec. Session

7. Administrator’s Report

8. Old/New Business

9. Exec. Session – Collective Bargaining Strategy & Consider Real Prop.

10. Adjournment
____________________________________________________________________________________________________________________
Future Agenda Items:

Dec. 20th: Hazmat Plan, All Other License Renewals

Jan. 3rd: Set Selectmen Fees

Feb 21st: Joint Meeting w/School Committee, FinCom, and StrBC
__________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
December 6, 2016 - BOS Minutes.pdf
(156.54 KiB) Downloaded 59 times


BOARD OF SELECTMEN
MEETING MINUTES
December 6, 2016
Approved December 27, 2016

Call to Order

Mr. Morse called the meeting to order at 7:04 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman-Absent), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)

Other Staff and Citizens: Jeanne Lovett (Finance Director), Economic Development Commission (EDC): Paul Peterson, Brad Maltz, Philip Landry, Cheryl Vaidya (Treasurer), Frank Byron (Pres. Melanson Heath), Jen Reddington (Melanson Heath), Bill Cowin (Tallage)

• Pledge of Allegiance (00:15)

• Chairman’s Announcements (00:33)
There were no announcements.

• Citizen’s Forum
(00:35)
No citizens came forward.

1. FY16 Audit Exit Conference-Melanson Heath (00:38)
In the packet is the Town of Douglas Annual Financial Statements for the Year Ended June 30, 2016 and related materials.
Mr. Byron and Ms. Reddington joined the meeting and reviewed the financial statements. Douglas received a clean opinion, which means that their financial statements are in accordance with generally accepted accounting principles, without any exceptions. This is the best opinion that can be received.
Regarding Other Post Employment Employee Benefits (OPEB), in 2018 the entire amount of unfunded liability will come onto the books for all communities.
Ms. Reddington reviewed Budget vs. Actuals, Expenditures, and the remainder of the audit report.

2. Tax Title Assignment Sale Auction
(17:08)
In the packet is a list of Title Accounts, Tax Title Auction Best Practices, Rules and Regulations, maps and other related materials.
Ms. Vaidya and Mr. Cowin joined the meeting. Mr. Cowin explained how the process of selling Tax Liens works to collect revenue and how it has worked for surrounding towns. Douglas has $1.2 million in outstanding Tax Title; $800,000 is in land parcels. Municipalities are allowed to sell their Tax Titles and receive 100% of what was owed on the lien, including all interest and fees.
The Treasurer would decide which parcels would go through the process. Before a sale took place, Ms. Vaidya would meet with Mr. Guzinski and the EDC and make sure the Town did not have any interest in any of the parcels. Mr. Cowin explained how to handle “owner unknown” parcels. A discussion was held.
The BOS was in agreement to move forward with the process.

3. Adopt FLSA-Code 29 §207-Maximum Hours (43:50)
In the packet is an email from legal counsel.
Mr. Guzinski stated that this adoption will allow the fire department to move to a 24-hour schedule, which was recently signed.
Mr. Bonin made a motion to adopt the partial overtime exemption under section 7(k) of the Fair Labor Standards Act, promulgated in 29 USC Sec. 207, and set a work period of 28 consecutive days in length, or 212 hours worked during that 28 day period (not to include hours taken as sick leave, vacation leave, personal leave, or other leaves) after which fire protection personnel would be entitled to overtime compensation at a rate of time and one-half their regular rate of pay. Mr. Davis seconded the motion. All-Aye.

4. Ratify Fire Rescue/Pumper Truck Contract (46:41)
In the packet is an Apparatus Proposal, an Agreement of Sale, Tax Exemption Certificates, a Catch Basin Purchase Contract and vehicle specifications and other related materials.
Mr. Guzinski stated that up to $475,000 in funding was authorized for a rescue pumper at the November 14, 2016 Special Town Meeting (STM). The Fire Chief has found a suitable vehicle for $392,000. This price does not include the additional equipment.
Mr. Cortese made a motion to approve the contract with KME Group for the purchase of a fire rescue pumper truck in the amount of $392,000. Mr. Bonin seconded the motion. All-Aye.
Mr. Guzinski presented the contract from Minuteman Trucks for a catch basin cleaner with a sander and plow. $235,000 was authorized at STM and the amount of the vehicle is $232,768.
Mr. Davis made a motion to authorize Michael Guzinski to approve the contract with Minuteman Trucks for the purchase of a catch basin cleaner with sander and plow in the amount of $232,768. Mr. Cortese seconded the motion. All-Aye.

5. Ratify all Liquor License Renewals for 2017 (52:02)
In the packet is a list of Liquor License renewals, a Renewal Application Checklist and related materials.
Ms. Kane presented the list and outlined the procedure for approval.
Mr. Cortese made a motion to approve the 2017 Liquor License Renewals as presented. Mr. Davis seconded the motion. All-Aye.

6. Approval of the Minutes
(54:49)
November 1, 2016: Mr. Bonin made a motion to approve the minutes of the November 1, 2016 Board of Selectmen meeting as presented. Seconded by Mr. Cortese. All-Aye.
November 1, 2016 Executive Session: Mr. Bonin made a motion to approve the November 1, 2016 executive session meeting minutes of the Board of Selectmen as presented, releasing all with the exception of section 9D. Seconded by Mr. Cortese. All-Aye.

7. Town Administrator’s Report (55:57)
Mr. Guzinski stated that the State has approved Douglas’ grant request for a Community Compact program. The Lt. Governor would like to come out for a signing ceremony. Mr. Guzinski will let the BOS know the potential dates.

8. Old/New Business (56:43)
Old Business: There was no old business.
New Business: Mr. Bonin commended the townspeople and the Douglas Common Preservation Committee for a wonderful tree lighting ceremony. Ms. Kane stated that the wreaths on the telephone poles were donated by that committee.
Mr. Morse congratulated Douglas’ most recent Eagle Scout.
Ms. Kane stated that Douglas received a Silver Medal Award for early voting. Mr. Guzinski feels the early voting program was very successful. A small grant of $500 was received for this program.

9. Executive Session – Collective Bargaining Strategy and Consider Real Property (59:45)
Mr. Bonin made a motion at 8:00 PM to go into Executive Session for the purpose of collective bargaining strategy and to consider real property, and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse - Aye. The meeting was moved to the Selectmen’s Office and reconvened at 8:05 PM.

10. Adjournment (1:00:30)
Mr. Bonin made a motion at 8:24 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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