April 20, 2016 BFCC meeting

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April 20, 2016 BFCC meeting

Postby Mary Wright » Sat May 21, 2016 4:51 pm

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
APRIL 20, 2016

A meeting of the Building Facilities Construction Committee (BFCC) was held on
April 20, 2016 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Shirley Mosczynski (Vice Chairperson)
NON-VOTING: William Cundiff (Town Engineer), Adam Furno (Facilities Maintenance Manager), Jeff Kollett (School Facilities Manager), Rebekka O’Melia
ABSENT: Virginia Howe (Unexcused)

1. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS
-Municipal Building HVAC Project
Mr. Cundiff stated that the project is under way and on schedule. Their second pay requisition from Riverdale Plumbing & Heating has been received. He presented the Budget Status Summary. There have not been any changes in the schedule with respect to the contractor.
One change order item has been added, which is the removal of the second boiler. They are looking at a potential second item with respect to the louver opening. George O’Neil of Gorman Richardson Lewis Architects (GRLA) joined the meeting to speak about the louver opening. He has contacted a structural engineer to look at the floor joists and exterior wall between the windows. Mr. Furno showed pictures of the opening to the BFCC.
Mr. O’Neil included the contractor two week look ahead schedule. It does not look like any municipal departments will have to close for any amount of time.
Mr. Cundiff is still working with Travelers regarding the boiler fire insurance claim.
ASA #5 is the structural design proposal received from GRLA. Mr. Cundiff recommended that the administrator authorize it ($2,400).
The BFCC took a tour of the basement. Mr. O’Neil showed them the new boiler and work that has been done in the boiler room. Breeching still needs to be installed. The chimney has a new liner.
-Municipal Building Roof and Windows and Primary School Roof Project
Mr. O’Neil reviewed the schedule. Once the Board of Selectmen approve the documents, the Central Register is notified on a Tuesday and the following Wednesday the four week bid period starts. Mr. O’Neil has that process starting on May 25, 2016 with bids opening on June 22, 2016. The window scope and roofing scope will be two scopes under one contract. He allocated a six week lead time for fabrication of the windows with a six week allocation for installation.
The roofing submittal review process takes ten days and six weeks for construction. Mr. O’Neil thinks the roofing will be completed by early October.
The entire window package could be three alternates-each façade would be an alternate. The BFCC feels that the window alternates should be based on priority, not façade.
Mr. O’Neil next reviewed the budget. The HVAC project has a surplus of $68,160, out of which will come the repairs to the louver area. The municipal roof has a construction balance of $93,330. The estimated shortfall for the windows project is $127,559. The primary school roof has a construction balance of $139,200 with an estimated shortfall of just over $3,000. Mr. Fitzpatrick found a math error. The remaining budget to work with is $352,910, which includes the primary school. The estimate was higher than that. The shortfall is approximately $131,000.
The limiting factor is the budget. Mr. Cundiff stated that the bid documents need to reflect the budget they have now, and the alternates will be utilized only if a low bid comes in.
Mr. O’Neil reviewed the design costs.
Mr. Cundiff suggested that the base bid should be just the primary school roof, with alternate 1 being the Municipal roof. It looks like both roofs are affordable. The bid documents will address the school roof separately so that when a pay requisition comes in, it will be just for the primary school and approved and paid by the school committee.
Mr. O’Neil brought Ms. O’Melia up to date on the condition of the roofs and windows and the plans for the projects.
The insurance proceeds from the boiler need to go to Town Meeting, but Mr. Cundiff does not feel an agreement will be reached before Town Meeting. The proceeds may be able to be held in escrow.
A discussion was held as to how to bid the project and what the alternates should be. It was decided to have a BFCC meeting on May 11, 2016. At that meeting, Mr. O’Neil will present suggestions on add alternates and documents to forward to the Board of Selectmen.
Mr. Cundiff asked Mr. O’Neil to make sure the primary school bid documents address all the school’s concerns with regard to CORI checks, accessibility, noise level and coordination with the school department. Mr. Kollett suggested using the playground as a staging area. A discussion was held.
Mr. O’Neil will redo the schedule based on the Board of Selectmen’s meeting. He will have the revised documents by the May 11, 2016 BFCC meeting.
Mr. O’Neil left the meeting.
Ms. Mosczynski made a motion to recommend to the Town Administrator to authorize ASA #5 for $2,480 for the design work associated with the structural component over the louver opening. Ms. Brown seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to recommend to the Town Administrator to authorize ASA #6 for $14,000 for architectural services for preparing the bid plans and specifications for the Municipal Center roof and windows. Ms. Brown seconded the motion. Vote: Unanimous.

2. GREEN ENERGY
There was no change in status.

3. SCHOOL BUILDING PROJECT
Ms. Mosczynski stated that she may have more information after tomorrow night’s School Building Committee meeting. There was a change in Owner’s Project Manager.

4. MEETING MINUTES: March 16, 2016
Ms. Mosczynski made a motion to approve the March 16, 2016 BFCC meeting minutes as amended. Ms. Brown seconded the motion. Vote: Unanimous.

5. OPEN SESSION
Mr. Holland was asked by the Town Clerk if the BFCC felt that Ms. Howe’s tenure on the Committee should be extended. It was the consensus of the BFCC that they would like Ms. Howe to remain, if she wishes to do so.

6. ADJOURNMENT
Ms. Mosczynski made a motion to adjourn the meeting at 8:37 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 478
Joined: Thu Jan 12, 2012 8:56 pm

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