July 13, 2016 BFCC meeting

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July 13, 2016 BFCC meeting

Postby Mary Wright » Wed Oct 05, 2016 7:21 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
JULY 13, 2016

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
July 13, 2016 at the Municipal Center. Ms. Mosczynski called the meeting to order at 7:05 PM.

ATTENDANCE
PRESENT: Linda Brown, Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer), George O’Neil (GRLA), Jeff Kollett (School Facilities Manager), Adam Furno (Facilities Maintenance Manager)
ABSENT: Sean Holland (Excused)

1. REORGANIZATION
It was decided to reorganize at the next meeting.

2. MUNICIPAL CENTER AND PRIMARY SCHOOL ROOF CAPITAL PROJECTS
-Municipal HVAC Project
Mr. Cundiff stated that the work associated with the HVAC system is 95% complete. They still need to test the system, and a few items relating to the automated system still need to be finalized. There have been only two change orders, which increased the contract value by $10,000. The project may be complete by August 1, 2016.
Mr. Cundiff is still working with the insurance company relating to the boiler claim. There is a separate contract with Gorman Richardson Lewis Architects (GRLA) relating to this.

-Municipal Roof & Windows and Primary School Roof Projects
Mr. Cundiff reviewed the bids. There was one bid for the windows and five for the roofing. Greenwood Industries, Inc. has an exclusion limiting their price as the general contractor. Their bid was $268,000 for the base bid.
Mr. Cundiff reviewed the General Bid Tabulation dated July 6, 2016. The original budgets were $780,000 for the municipal building and $150,000 for the school. The remaining budgets are $208,682 for the municipal building and $139,200 for the school. These budgets cannot be combined. Paul Howe of Greenwood has told Mr. Cundiff that the school roof portion of the quote would be roughly half the cost of his quote. There is not enough funding remaining to fund any of the windows.
Ms. O’Melia asked how much would be saved by not having a General Contractor (GC). Mr. O’Neil stated that a cost for rebidding would be incurred. He does not feel any benefit would be seen and the savings would be minimal. Mr. Cundiff stated that the GC would be responsible for components beyond the windows.
Mr. O’Neil summarized Greenwood’s references. He recommended that the BFCC award the contract to Greenwood. Mr. Kollett stated that Greenwood installed roofs on the elementary and middle schools. There were a few issues with the energy recovery units (ERUs) that were resolved. Mr. Cundiff feels, with Greenwood being the GC, they will be 100% responsible for the roof projects. A discussion was held.
Mr. Fitzpatrick asked where the money left over from the municipal roof project would go. Mr. Cundiff replied that it depended on the wording of the Town Meeting article, however the money would stay in the project until it is voted at Town Meeting to put it somewhere else. A discussion was held regarding repairing windows.
Mr. Cundiff stated that the Town Administrator and School Superintendent have permission from their respective boards to act on their behalf as long as it is consistent with the BFCC’s recommendation.
Mr. Fitzpatrick made a motion to proceed with the base contract and award it to Greenwood Industries, Inc. Ms. Brown seconded the motion. Vote: Unanimous.

3. GREEN ENERGY
Mr. Cundiff stated that, during the interview process for the new Building Commissioner, all the candidates stated that with the new upgrades to the codes, you are at the same level as the Stretch Code. Mr. Cundiff suggested investigating adopting the Green Communities Act again. One of the advantages would be to have access to grants that Douglas does not currently have access to. Ms. Mosczynski suggested discussing the Green Communities Act with the new Building Commissioner. Mr. Cundiff will check with the State and ask them to come to a BFCC meeting.

4. SCHOOL BUILDING PROJECT
The project is 100% done. The final payment has been made to CTA. Ms. Mosczynski stated that the School Building Committee (SBC) is still working on some financial issues. There are issues with the furnace, which is now a warranty issue. There will be will be an SBC meeting on July 19, 2016.

5. MEETING MINUTES: May 18, 2016
Ms. Brown made a motion to approve the May 18, 2016 BFCC meeting minutes as presented. Ms. O’Melia seconded the motion. Vote: Unanimous.

6. OPEN SESSION
The next meeting will be August 17, 2016.

7. ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting at 8:08 PM. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 500
Joined: Thu Jan 12, 2012 8:56 pm

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