October 11, 2016 Planning Board meeting

October 11, 2016 Planning Board meeting

Postby Mary Wright » Fri Nov 11, 2016 8:41 pm

PLANNING BOARD MEETING MINUTES
TUESDAY, OCTOBER 11, 2016

A meeting of the Planning Board was held on Tuesday, October 11, 2016. Mr. Marks called the meeting to order at 7:01 PM and announced that the meeting is being recorded and will be available on cable and on the website.

ATTENDANCE:
PRESENT: Ernest Marks (Chairman), Ken Ballou, Eben Chesebrough, Michael Greco, Tracy Sharkey, Aaron Socrat (Associate Member), Robert Werme, Jr., Michael Zwicker
ABSENT:
NON-VOTING: William Cundiff (Town Engineer)

7:01 PM PUBLIC HEARING CONTINUED: ROBERT C. & MARIBELLE HARE, ALLEN G. RILEY & HUNTS POND, LLC (DEF 160628): Application for a Definitive Subdivision Plan “The Lane at Hunt’s Pond”.
Mr. Marks stated that the applicant has asked for a continuance.
Ms. Sharkey made a motion to continue the public hearing, Robert C. & Maribelle Hare, Allen G. Riley & Hunts Pond, LLC (DEF 160628), Application for a Definitive Subdivision Plan “The Lane at Hunt’s Pond” to October 25, 2016 at 8:00 PM. Mr. Zwicker seconded the motion. Vote: Unanimous.

DISCUSSION:
1. Letter to Pyne Sand & Stone Company regarding Northeast Main Street, Phase 1 Surety Bond: Mr. Cundiff stated that the value of the surety had been reduced by vote of the Planning Board as requested by the applicant. The replacement surety was never provided and there was a gap in surety coverage. At the last meeting, it was voted to release this bond, however since it was never received, there is nothing to return. It was the consensus of the Board that from this moment forward, it is required that there be no gap in coverage.
A letter was received from Jeremy Flansburg, 63 Monroe Street regarding phase 2. Mr. Cundiff stated that the proper procedure would be to ask Pyne to request an extension to his permit, which expired in May. The Planning Board was in agreement. Mr. Cundiff will send the applicant a letter asking him what his intentions are.
Mr. Flansburg feels that Pyne, in good faith, should finish phase 2. A discussion was held. Mr. Flansburg is disappointed with the Board because he does not feel that anything will be done with the site until May, at the earliest. He feels the issues should have been rectified a long time ago. Mr. Marks reiterated that a letter will be sent to the applicant.
2. Voucher.
3. Request for an Accessory Apartment Special Permit Extension: Alex Ferguson, 298 South Street. Ms. Sharkey stated that the application is not completely filled out. The applicant will be asked to complete the application.
4. Request for an Accessory Apartment Special Permit Extension: Timothy and Diane Robar, 91 Chestnut Street.
Mr. Chesebrough made a motion to approve the Accessory Apartment Special Permit Extension for Timothy and Diane Robar, 91 Chestnut Street. Mr. Greco seconded the motion. Vote: Unanimous.
5. Minutes: September 13 and September 27, 2016
Mr. Greco made a motion to approve the September 13, 2016 Planning Board meeting minutes as amended. Mr. Werme seconded the motion. Vote: Unanimous.
Mr. Chesebrough made a motion to approve the September 27, 2016 Planning Board meeting minutes as presented. Ms. Sharkey seconded the motion. Vote: Unanimous.

7:42 PM PUBLIC HEARING CONTINUED: QUALITY LIVING SERVICES, LLC (ALF 160719): Application for an Assisted Living Facility Special Permit, 124 Martin Road.
Mr. Marks stated that the applicant has not responded to the Board’s request for a completed withdrawal form. Mr. Cundiff stated that Town Counsel has said that acceptance of the applicant’s email withdrawal is up to the Board. If the applicant does not withdraw without prejudice, the Board would have to prepare a denial. If they accept a withdrawal without prejudice, the project can come before the Board in two years. It was the consensus of the Board to accept a withdrawal, without prejudice.
Ms. Sharkey made a motion to close the public hearing for Quality Living Services, LLC (ALF 160719), Application for an Assisted Living Facility Special Permit, 124 Martin Road. Mr. Chesebrough seconded the motion. Vote: Unanimous
Ms. Sharkey made a motion to accept the withdrawal, without prejudice for Quality Living Services, LLC (ALF 160719), Application for an Assisted Living Facility Special Permit, 124 Martin Road. Mr. Zwicker seconded the motion. Vote: Unanimous.

OPEN SESSION:
Mr. Cundiff stated that here was inadequate pavement thickness for Evergreen Estates. Keating will make up the 0.5” difference on the topcoat.
Mr. Cundiff stated that he sent a draft of the Earth Removal Special Permit for the Bosma property to the applicant’s engineer. Mr. Cundiff has revisited the surety amount. Previously, $18,000/acre was carried for restoration costs. Now they are up to $36,000-$40,000/acre. The applicant has asked for some level of relief. They did not have any issues with Mr. Cundiff’s calculations. The Board reviewed the draft and made some edits.
Ms. Sharkey asked to see the traffic study for Hunt’s Pond that was prepared by Pare.
Mr. Chesebrough opened a discussion regarding the discrepancy in the bylaws pertaining to assisted living facilities, which state that assisted living facilities are allowed in all districts except industrial and state forest open space. The Use Tables say an assisted living facility is allowed in all districts except commercial, industrial and state forest open space. It was suggested that assisted living facilities be allowed in all districts, except state forest open space. The change would need to be made at the spring Annual Town Meeting.
Mr. Cundiff stated that there is a project in Town where the owner is acting as his own general contractor. Mr. Cundiff has a communication issue with the owner. There are several different subcontractors and communication is difficult. He cannot get a good schedule or notifications of inspections. He would like the Board to have a requirement that projects have a point of contact. A discussion was held. Mr. Cundiff will ask the owner to the next Planning Board meeting.

8:02 PM ADJOURNMENT:
Mr. Chesebrough made a motion to adjourn the Planning Board meeting at 8:02 PM. Ms. Sharkey seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 453
Joined: Thu Jan 12, 2012 8:56 pm

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