May 19, 2016 SBC Meeting

May 19, 2016 SBC Meeting

Postby Mary Wright » Mon Jul 04, 2016 10:06 am

MAY 19, 2016

A meeting of the Douglas School Building Committee (SBC) was held on Thursday, May 19, 2016 at the Municipal Center. Mr. Cohen called the meeting to order at 7:05 PM.

VOTING: Mitch Cohen (Chairman), Leslie Breault, Shirley Mosczynski, Scott Yacino
NON-VOTING: Norm Yvon (School Superintendent), Cortney Keegan (School Business Manager), William Cundiff (Town Engineer), Jeff Kollett (School Facilities Manager)
ABSENT: Michael Guzinski (Town Administrator)

Expense/Budget Update:
MSBA Form with Approved Payments through 4/30/2016
Mr. Pruner stated that there have been no changes since the last meeting.
Town Form-Updated through 5/4/2016
Mr. Pruner stated that some costs had to be shifted from the MS to the ES to align with submitted invoices. There is no change in the total.

Construction & Warranty Issues:
Site Work:
Irrigation Punch List: Mr. Pruner stated that last Thursday the pumps were run and a report was issued that said that everything was working as designed. Since then, Mr. Kollett has noticed some run time issues.
Well #1 runs for approximately 40 minutes then goes into a high heat alarm and shuts down. It resets when it cools down. This pump was replaced about a year ago. Mr. Kollett will shut that breaker off.
Well #2 has not run at all. No hours have been registered. He is waiting for an answer to his inquiry regarding whether or not a newly installed valve may be closed. Well #1 is an issue for Skillings; well #2 is an issue for CTA. Mr. Cohen cautioned that any costs related to this project need to be resolved very soon. Ms. Lovett has told Mr. Cohen that she wants to cut the final checks no later than June 23, 2016.
Mr. Pruner stated that CTA has received the $415,848 that was owed to them by the Town. Mr. Pruner asked Paul DuRoss to distribute payment to the subcontractors no later than June 7, 2016. By that time, Mr. DuRoss will bring everything he owes to the Town, i.e. as-builts, manuals, final req. invoice, etc.
Elementary School:
Boiler Update: Mr. Kollett stated that boiler #1 failed last night. It is failing in run mode, and it has also failed in ignition mode. The problem seems to be getting worse. The boiler is no longer under warranty. Mr. Kollett is waiting for feedback from the Beckett representative. A discussion was held.
Mr. Cohen suggested having Town Counsel review all the documentation of the issues and advise how to proceed. He also asked Mr. Pruner for a recommendation. Mr. Pruner will forward Lanty’s summary to the SBC and have him contact Mr. Kollett. Ms. Keegan asked to know the cost of the boiler.
Mr. Cohen asked Mr. Pruner to hold the CTA and General Mechanical items on the DCAMM Review.
Energy Recovery Units (ERU) Update: There was no new information. CTA and General Mechanical have agreed that this is an open warranty issue.

Final Completion:
Punch List-Review Status-ES &MS: This has been closed out.

Project Close Out:
Other Items: Mr. Pruner will ask CTA to provide all remaining documentation by June 7, 2016.
DiNisco Design:
Review/Approve Final Contract Modifications: Mr. Pruner stated that these amendments are covered by the Town’s Share amendments. No new dollars are being approved. All of these items are covered by Extra Service Requests that have been previously authorized. This is in MSBA format.
Mr. Yacino made a motion to approve Attachment F Contract for Designer Services Amendment 3 for the middle school as presented. The total contract value for DDP is $1,886,707.77. Ms. Breault seconded the motion. Vote: Unanimous.
Mr. Yacino made a motion to approve Attachment F Contract for Designer Services Amendment 3 for the elementary school as presented. The total contract value for DDP is $2,697,822.18. Ms. Mosczynski seconded the motion. Vote: Unanimous.
Review Contract Status: Mr. Cohen stated that on Tuesday he, Ms. Lovett, Mr. Cundiff and Mr. Guzinski had a telephone conference with Bob Holt, the Senior Vice President of Heery and were unable to come to an agreement. It was decided, if Heery is willing to authorize anything to the SBC’s satisfaction, to authorize Mr. Guzinski to execute without further action of the SBC. It was also decided to set a dollar cap, which is what Heery is asking for, minus $50,000.
Mr. Cohen reviewed the list of Heery amendments to date. Amendments through #6 have been executed. Amendments 6R1, 7, 8 and 9 are not executed and are in discussion. Amendments 7, 8 and 9 total $357,825. Amendment 6R1 reduces Amendment 6 by $21,125. There are no eligible MSBA costs in these amendments. Mr. Cohen stated that there are no unpaid unexecuted contracts, with the exception of $7,500 for close out.
Mr. Yacino made a motion to authorize the Town Administrator to execute Heery contract changes at his discretion with a total amendment value not to exceed $286,700. Ms. Mosczynski seconded the motion. Vote: Unanimous.
The total cost of the project as proposed by Heery is $2,675,300. Mr. Cohen stated that the SBC is asking for a reduction of $50,000.

MSBA Issues:
Mr. Pruner reviewed a checklist, which is basically the same for both schools. The Certificate of Sustainable School Achievement has been sent in since the last meeting. Mr. Pruner will prepare six BRRs for CTA and DiNisco.
Mr. Cundiff suggested the Town work on getting some of the rebates.
Mr. Pruner will add a tracking schedule to the checklist.

Other Business:
The next SBC meeting will be June 20, 2016 at 7:00 PM. Mr. Cundiff asked for all invoices no later than June 15, 2016.

Mr. Yacino made a motion to adjourn the School Building Committee meeting at 8:09 PM. Ms. Breault seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
Posts: 609
Joined: Thu Jan 12, 2012 8:56 pm

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