BOS - February 7, 2017

BOS - February 7, 2017

Postby Suzanne Kane » Thu Feb 02, 2017 10:30 am

Board of Selectmen
February 7, 2017
Agenda
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge to Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Downtown Beatification – Lorey Leman

2. Hazmat Plan – CMRPC Presentation

7:45 PM
3. Burrillville Power Plant Update

4. Open Warrants for Annual & Special Town Meeting

5. BOS Fee Schedule Review

6. Discuss FY18 Budget

7. Establish Town Administrator Search Committee

8. Release Old Executive Session Minutes

9. Minutes: January 17, 2017, Jan 17, 2017 Exec Session

10. Administrator’s Report

11. Old/New Business

12. Executive Session – Collective Bargaining Strategy

13. Adjournment
_______________________________________________________________________________________
Future Agenda Items:

Feb. 21st:
Joint meeting w/School, FinCom, and StrBC
_______________________________________________________________________________________
_______________________________________________________________________________________
February 7, 2017 - BOS Minutes.pdf
(214.87 KiB) Downloaded 57 times


BOARD OF SELECTMEN
MEETING MINUTES
February 7, 2017
Approved February 21, 2017


Call to Order

Mr. Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Lisa Mosczynski, Sue Perkins, Lorey Leman, Derek Mathieu (CMRPC), citizens of Douglas and Burrillville, RI.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:33)
There were no announcements.

• Citizen’s Forum (00:35)
No citizens came forward.

1. Downtown Beautification-Lorey Leman (00:42)
In the packet is a letter from the Beautification Committee of Downtown Douglas received 1/19/17, photos, a proposal and other related materials.
Mr. Guzinski stated that Ms. Leman has met with him and other Town officials about the proposal. Ms. Leman joined the meeting and presented her business plan to place ground and hanging planters along Main Street on businesses with viable frontage by Memorial Day. Planting some flowers at the beginning of West Street at the flagpole is also proposed. She presented some samples. Imitation flowers are being planned for the telephone planters and live flowers for the ground planters and ground plantings. Donations have been received for the live plants, mulch, and dirt.
Fifty garden stakes will be distributed to children in the Town to paint. The stakes will be placed in the planters throughout Main Street.
Ms. Leman has been approached by businesses, individuals and Boy and Girl Scout troops that have offered to maintain the plants on a rotating basis. The Highway Dept. has agreed to help install the telephone planters and collect and store them at the end of the season. The Highway Dept. will ensure that the planters do not interfere with the flags on the poles. Mr. Guzinski stated that the utility companies do not have any issues with placing the planters on the telephone poles. The Beautification Committee plans to purchase new American flags with any surplus donations collected. They are currently $1,000 away from their financial goal.
Mr. Cortese made a motion to approve the Beautification Committee of Downtown Douglas’ proposal and for the Town departments to assist where necessary. Mr. Hughes seconded the motion. All-Aye.
Mr. Bonin asked that the project be as inclusive as possible.

2. Hazmit Plan-CMRPC Presentation (15:23)
In the packet is a draft Hazmit Plan, a memo from Derrick Mathieu dated 2/2/17, the Town of Douglas Natural Hazard Mitigation Plan, and A Resolution Adopting the Hazard Mitigation Plan.
Mr. Mathieu joined the meeting. He reviewed the history of the plan, the purpose of the plan and thanked the Hazard Planning Mitigation team. The plan has been approved by the Massachusetts and Federal Emergency Management Agencies (FEMA). He is requesting a resolution to adopt the plan.
Mr. Guzinski recommended that the BOS adopt the plan.
Mr. Hughes made a motion to adopt the Town of Douglas Natural Hazard Mitigation Plan as approved by FEMA and as presented by the Central Mass. Regional Planning Commission (CMRPC). Mr. Cortese seconded the motion. All-Aye.

3. Burrillville Power Plant Update
(25:03)
In the packet is an email from Louise Phaneuf dated 9/26/16, a letter from Nancy Faford dated 8/24/00, a letter from Wallace Lees dated 8/23/00, maps and related materials.
Raymond Trank, Ken Putnam, Mary Gauvin, and Mike Lamoreaux joined the meeting. Mr. Trank stated that 25 towns have endorsed the resolution and, he is asking that Douglas also adopt the resolution in opposition to the power plant. Mr. Trank stated that the DEM (Dept. of Environmental Mangement) has said that this is the worst possible site in Rhode Island to place a power plant because of the flora and fauna. Each guest at the table spoke in turn as to why the power plant should not be at this location.
Lisa Mosczynski, 60 Oak Street spoke in favor of the BOS adopting the resolution.
Robin Volpini of the Burrillville Conservation Commission spoke about a letter she sent to the Douglas Conservation Commission asking Douglas to adopt the resolution.
Dr. Paula Carmichael of Webster distributed a list of her concerns. She also supports Douglas’ adoption of the resolution. She is concerned about the lack of emergency response planning.
Frank Silver of Burrillville lives on Wallum Lake. He spoke about the risk to the roads and bridges from the heavy duty trucks traveling to and from the power plant.
Mr. Cortese made a motion to write a letter to the Energy Facility Siting Board in support of the Town Counsel’s opposition of the siting of the Clear River Energy Center. Mr. Hughes seconded the motion. All-Aye.
Mr. Bonin feels that the State Representative and Senator should make this issue a priority and DCR and Secretary Beaton should be asked to attend a BOS meeting before April, 2017.

4. Open Warrants for Annual (ATM) & Special (STM) Town Meetings (1:06:32)
Mr. Hughes made a motion to open the warrants for the Annual and Special Town Meetings for May 1, 2017 at 7:00 PM and close the warrants on Friday, March 3, 2017. Mr. Bonin seconded the motion. All-Aye.

5. BOS Fee Schedule Review (1:07:16)
In the packet are memos from Suzanne Kane, a Municipal Fee Survey, a Fee Schedule and related materials.
Ms. Kane presented the review. She surveyed communities around Douglas. The largest difference was seen in the liquor licenses. She presented a schedule of revenues that she had prepared for the Strategic Budget Committee (StBC). She suggested that if the BOS decides to raise fees, to raise them $100/year until the desired level is achieved.
Mr. Morse feels that Douglas should be in line with other communities and a change fee should be added. As a result of a consensus of the BOS, Mr. Guzinski will prepare a list of averages of the fees and recommended fees for next year for all the alcohol licenses.

6. Discuss FY18 Budget
(1:13:33)
In the packet is a draft FY18 budget.
Mr. Guzinski presented an updated revenue prospective for FY18. The 2.5% levy increase will be $319,237, current estimates for New Growth are $80,000, for a total increase in levy capacity for FY18 of $399,237. The estimated increase in Local Receipts is $27,770. The State Aid Cherry Sheet will see an estimated net reduction of $20,190 due to School Choice out. The total estimated new revenues for next year are $406,817.
Mr. Guzinski reviewed fixed costs: Health Insurance, estimated 12% increase in pension assessment, and more students attending Blackstone Valley Tech (BVT) to a cost of approximately $150,000. He cautioned that it will be another difficult year financially.

7. Establish Town Administrator Search Committee (1:20:03)
Mr. Guzinski announced his resignation effective April 12, 2017. He has accepted a position as the Town Administrator for the Town of Millis. He expressed his appreciation of the support of the BOS and staff over the past 13 years. He offered to help with the transition to a new Town Administrator.
Mr. Morse and the BOS thanked Mr. Guzinski for his years of service and wished him well.
It was decided that the committee should be chaired by a member of the BOS and include department heads that will be affected by a new Town Administrator and the Chiefs of Police and Fire. Mr. Cortese will chair the committee. Other members will be: Jeanne Lovett, John Furno, Suzanne Kane and a citizen-at-large. Ms. Kane will place a request for a citizen-at-large on the website.
Mr. Guzinski will get a list of interims from the Mass. Municipal Association. Mr. Cortese was asked to have the seven member Town Administrator Screening Committee formed by the next BOS meeting, with a citizen-at-large to be appointed.
Mr. Guzinski stated that an ad for the citizen-at-large can be placed on the website tomorrow and applicants reviewed on the 21st.
Mr. Guzinski described the process of the Town Administrator Screening Committee.
Mr. Hughes made a motion to form a Town Administrator Search Committee with the goal to complete a screening process and submit 3-5 finalists to the Board of Selectmen. The following members are to be appointed: David Cortese (Chairman), Jeanne Lovett, Suzanne Kane, Chief Kent Vinson, Chief Patrick Foley, John Furno and a citizen-at-large to be appointed at a later date. Mr. Cortese seconded the motion. All-Aye.

8. Release Old Executive Session Minutes
(1:36:17)
In the packet is Executive Session Minutes Approved-Ready to be Released (Feb. ’17).
Mr. Guzinski has reviewed the list prepared by Ms. Kane and he recommended that the minutes on the list be released based on the fact that the reasons the executive sessions were called no longer exist.
Mr. Hughes made a motion to release the Executive Session Meeting Minutes as presented and approved by Mr. Guzinski. Mr. Cortese seconded the motion. All-Aye.

9. Approval of the Minutes
(1:37:05)
January 17, 2017 regular and Executive Sessions: Mr. Hughes made a motion to approve the minutes of the January 17, 2017 BOS regular session meeting and January 17, 2017 BOS Executive Session meeting as presented, retaining only section 8A of the Executive Session minutes. Seconded by Mr. Bonin. Aye-4, Mr. Morse abstained.

10. Town Administrator’s Report (1:37:59)
In the packet is a memo from Rep. Joseph McKenna dated 1/19/17.
Mr. Guzinski stated that the StBC has been discussing instituting a meals tax of 0.75%. More than half of the communities in the Commonwealth have voted to adopt a meals tax. The funds would be collected by the State and would be added to Douglas’ General Fund. Mr. Guzinski will estimate revenue from this tax and will draft an article for the ATM. The BOS was supportive of investigating the institution of a meals tax.
Mr. Guzinski stated that the School Building Project will be closing out. A Douglas contingency will be attending the February 15, 2017 MSBA meeting in Boston. The project has come in more than $500,000 under budget. This amount can be applied to the debt exclusion vehicles that have been approved, which would lessen the tax impact to the townspeople.

11. Old/New Business (1:45:09)
Old Business: There was no old business.
New Business: Mr. Cortese asked for an item on the February 21, 2017 agenda to start discussing zoning for retail marijuana shops. Mr. Morse asked that William Cundiff, Town Engineer be asked to attend to suggest some areas of the Town that could be zoned for this purpose. Mr. Guzinski has had some discussions with Atty. Rich Bowen.
It was decided to move the joint meeting with the Finance Committee, School Committee and StBC from 2/21/17 to 3/7/17. Mr. Morse asked that BVT not be discussed.
Mr. Guzinski stated that he had a discussion with Atty. Rich Bowen regarding the titles of counsel. Atty. Bowen has asked that the BOS clarify that he is the Town Counsel, Atty. Jay Talerman and his firm are Land Counsel, and Atty. Brian Maser and KP Law are Labor Counsel. The BOS affirmed these titles.

12. Executive Session – Collective Bargaining Strategy (1:52:37)
Mr. Bonin made a motion at 8:56 PM to go into Executive Session for the purpose of collective bargaining strategy and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

13. Adjournment (1:53:19)
Mr. Bonin made a motion at 9:34 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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