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BOS - March 7, 2017

PostPosted: Thu Mar 02, 2017 3:13 pm
by Suzanne Kane
Board of Selectmen
Agenda
March 7, 2017
Municipal Center Resource Room

6:00PM

Interim Town Administrator Interview/Appointment

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Joint Meeting w/School Com., FinCom, & Strategic Budget Committee
– FY18 Budget Discussion

2. Appointment - Interim Screening Committee - Damico

3. Moratorium on Recreational Marijuana and Adult Entertainment Zoning
- Attorney Jay Talerman

4. Discuss Green Communities Program – Kelly Brown DOER

5. Public Records Compliance Policy – 1st Reading

6. Liq. License Change of Directors – Beagle Club & Whitin Fish & Game

7. Minutes – February 21, 2017, Regular and Exec Session

8. Administrator’s Report

9. Old/New Business

10. Executive Session- Collective Bargaining Strategy/Litigation

11. Adjournment
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Future Agenda Items:

March 21st:
Pole Petition – Pole 24 NW Main St., Discuss Draft ATM & STM Warrants, Town Administrator’s FY18 Budget Recommendation, New Class II License, Public Records Policy – 2nd Reading
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March 7, 2017 - BOS Minutes.pdf
(165.75 KiB) Downloaded 44 times

BOARD OF SELECTMEN
MEETING MINUTES
March 7, 2017


Call to Order

Mr. Hughes called the meeting to order at 6:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman-Absent), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: James Purcell

6:00 PM Interim Town Administrator Interview/Appointment (00:28)
Jim Purcell joined the meeting, introduced himself and outlined his qualifications and his work style. He has been an Interim Town Administrator six times since his retirement. The BOS posed questions to Mr. Purcell and Mr. Purcell responded. Mr. Purcell described how he would learn Douglas’ work program using a questionnaire and following up with the Town departments.
Mr. Purcell described his experience working with town budgets. Mr. Guzinski will have a draft budget ready for the BOS two weeks from tonight. Collective bargaining and economic development were discussed.
Mr. Cortese made a motion to appoint James Purcell as Interim Town Administrator effective March 22, 2017 and to approve both agreements that have been approved by Town Counsel. Mr. Davis seconded the motion. All-Aye.
Mr. Purcell’s hours and transition to the position was discussed. Mr. Purcell will work three days per week.
The BOS called a recess at 6:30 PM. The regular session of the BOS meeting resumed at 7:02 PM.

ATTENDANCE (Cont.)
Finance Committee: Pamela Holmes (Chair), Howard D’Amico, Brett Argall, Carol Gogolinski, Cynthia Shurick
School Committee: Scott Yacino (Chair), Jillian Carneiro, Sherry Zetlan
Strategic Budget Committee: Dave Cortese (Chair), Brett Argall, Pamela Holmes, Jay Sartori, Sherry Zetlan
Building & Facilities Construction Committee: Linda Brown, Michael Fitzpatrick, Rebekka O’Melia, Shirley Mosczynski
Dept. of Energy Resources (DOER): Kelly Brown, Michael Berry
Other Staff and Citizens: Jeanne Lovett (Finance Director), Norm Yvon (School Superintendent), Cortney Keegan (School Business & Operations Manager), William Cundiff (Town Engineer), Atty. Jay Talerman, James Purcell, Kelli Grady, Dan Heney (Chair-ZBA), Johna Peloquin

• Pledge of Allegiance (29:45)

• Chairman’s Announcements (30:07)
Mr. Hughes introduced Mr. Purcell as the new Interim Town Administrator. Mr. Bonin stated that the girls basketball team is competing tonight in the State Championships.

• Citizen’s Forum (30:56)
No citizens came forward.

1. Joint meeting with School Committee (SC), Finance Committee (FC) and Strategic Budget Committee (StBC)-FY18 Budget Discussion
(31:10)
In the packet is a draft FY18 Projected Change in Revenue/Fixed Cost Expenses.
Mr. Yacino called the School Committee to order at 7:03 PM. Mr. Cortese called the Strategic Budget Committee to order at 7:03 PM. The Finance Committee did not have a quorum.
Mr. Hughes stated that the discussion will not run past 8:00 PM and will be limited to the FY18 budget items that are within their control.
Mr. Guzinski reviewed the documents in the packet. The total change in Revenue is an estimated increase of $506,871, the Total Net Change in Fixed Cost Expenses is a decrease of $209,361, for a Total Net Change of $297,456. Mr. Guzinski is recommending that $600,000 in Free Cash be used for the FY18 Operating Budget. Mr. Guzinski explained that the decrease in Health Insurance is due to fewer employees participating in the program. Mr. Guzinski spoke in favor of a meals tax, which would bring in approximately $27,000-$30,000 of additional revenue to the Town.
Mr. Yvon stated that a level-service budget with a 6.45% ($828,000) increase over FY17 was presented to the SC, and the school administrative team is working on making adjustments to the budget to stay within the assessment from the Town with the goal of maintaining staff and programs that they currently have. Mr. Yvon plans to present a revised FY18 budget to the SC on March 15, 2017.
Mr. Argall stated that some of the increase in fixed costs (Blackstone Valley Tech (BVT) assessment increase of $200,000, School Choice Tuition Out increase of $80,000) is being incurred because investments have not been made in the school system.
Mr. D’Amico asked if there is a plan in place to address the topic that Mr. Argall brought up. Mr. Hughes stated that there has been no discussion of a plan. Mr. D’Amico asked if a subcommittee could be created to address the issue. Mr. Guzinski recommended that the StBC be charged with discussing the issue. Additional members could be added to the StBC. The BOS was in agreement.
Mr. Yacino spoke about how the SC has looked into charging a bus transportation fee and found that it would not be beneficial. He described how it would be more expensive for Douglas to opt out of the BVT consortium because Douglas students would still be eligible to attend BVT and would then be subject to a higher, out-of-district tuition rate. Mr. Yacino read a letter from Dr. Michael Fitzpatrick, Superintendent of BVT. Discussions were held regarding enrollment. Johna Peloquin of 10 Fairbanks Court would like to know when a conversation regarding BVT will be held. Mr. Hughes asked what the end goal would be. Mr. D’Amico requested a subcommittee of the StBC to look into the issues. Mr. Cortese agreed to place the discussion on the agenda of the StBC. Mr. Guzinski feels the only remedy would be a State legislative remedy: there is no legal or administrative remedy.
Ms. Zetlan stated that the best way to stem School Choice Out is to increase funding for Douglas Public Schools and increase programs. Discussions were held regarding athletic fees, athletic teams, the school’s general fund budget, School Choice Out, class sizes, and ways to make Douglas more attractive to students.
Kelli Grady of 55 Southeast Main Street suggested surveying families of students who have left Douglas school district to see why they have left. She feels that many students leave, not because of academics, but because of lack of extracurriculars.
Ms. Holmes suggested starting an educational foundation. Ms. Peloquin stated that it is being worked on. .
The BOS called a five minute recess and resumed at 8:10 PM.

2. Appointment-Interim Screening Committee-Howard D’Amico (1:30:00)
In the packet is an application.
Mr. Bonin made a motion to appoint Howard D’Amico to the Interim Screening Committee. Mr. Davis seconded the motion. All-Aye.

3. Moratorium on Recreational Marijuana and Adult Entertainment Zoning-Attorney Jay Talerman (1:31:37)
In the packet is a draft article, an article from the Mass. Municipal Association and zoning by-laws.
Atty. Jay Talerman and Mr. Cundiff joined the meeting. Atty. Talerman recommended a moratorium on recreational marijuana facilities. The problem with the Act is that no one can agree on how to go about it. The Attorney General has approved using moratoriums. To develop a moratorium, there needs to be a reason to do it, and it has to be of limited duration. A discussion was held.
It was the consensus of the BOS to move forward with placing the article regarding a moratorium on recreational marijuana facilities on the Annual Town Meeting warrant.
The State has appropriated Douglas’ current Adult Entertainment overlay district. Atty. Talerman feels it is wise to designate a parcel(s) for Adult Entertainment for Fall Town Meeting. The BOS was in agreement. Atty. Talerman spoke about the process. He stated that it is up to the Planning Board to take an inventory of available properties.

4. Discuss Green Communities Program-Kelly Brown, DOER (1:49:26)
In the packet is a PowerPoint presentation.
Mr. Guzinski stated that approximately five years ago, the BOS decided not to move forward with becoming a Green Community party due to the Stretch Code. Since then, there have been changes to building codes such that they are not far off from the Stretch Code. Ms. Kelly Brown, Mr. Berry and Mr. Cundiff joined the meeting.
The PowerPoint presentation included qualifications for becoming a Green Community , designated Green Communities, and the grant program. Mr. Berry gave an extended presentation on the Stretch Code.
An estimated Designation Grant amount for Douglas would be $140,000. After that is spent, Douglas would be eligible for up to $250,000. The funding source for the Green Communities program is not from the State.
It was decided to place this item on the next agenda for a decision.

5. Public Records Compliance Policy-First Reading (2:46:39)
In the packet is a draft Town of Douglas Public Records Compliance Policy.
Mr. Guzinski presented the draft. The new Public Records Law requires that a policy be in place by July 1, 2017.

6. Liquor License Change of Directors-Beagle Club & Whitin Fish and Game (2:48:22)
In the packet is a Petition for Transfer of Ownership.
Ms. Kane stated that these clubs change their boards every year. The applications are complete.
Mr. Cortese made a motion to approve the change of directors for the Beagle Club and Whitin Fish and Game. Mr. Davis seconded the motion. All-Aye.

7. Approval of the Minutes (2:49:36)
February 21, 2017 Regular and Executive Session: Mr. Cortese made a motion to approve the minutes of the February 21, 2017 BOS regular session meeting as presented and to approve and retain in their entirety the minutes of the February 21, 2017 BOS Executive Session meeting as presented. Seconded by Mr. Bonin. All-Aye.

8. Town Administrator’s Report (2:50:09)
Mr. Guzinski stated that the Town Treasurer conducted a successful Tax Title Assignment Auction this morning. $122,122 was collected in delinquent taxes and fees. Another auction is expected for the fall, and it may become an annual occurrence. Mr. Guzinski thanked Ms. Vaidya and Ms. Lovett.

9. Old/New Business (2:52:06)
Old Business: Mr. Davis stated that the painting of the gazebo did not happen in the fall. He would like to have it done in the spring. Mr. Guzinski stated that the Highway Superintendent will be doing that work as soon as the weather allows.
New Business: There was no new business.

10. Executive Session – Collective Bargaining Strategy/Litigation (2:53:01)
Mr. Cortese made a motion at 9:30 PM to go into Executive Session for the purpose of collective bargaining strategy/litigation and to return to Regular Session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye.
The BOS meeting recessed and reconvened in the BOS office at 9:31 PM.

11. Adjournment (2:53:17)
Mr. Cortese made a motion at 9:46 PM to adjourn. Mr. Bonin seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary