BOS - March 21, 2017

BOS - March 21, 2017

Postby Suzanne Kane » Thu Mar 16, 2017 8:45 am

Board of Selectmen
Agenda
March 21, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Pole Petition - # 22855146 – NW Main Street Pole 24

2. Stormwater Management Plan – Notice of Intent

3. Review Draft Special & Annual Town Meeting Warrants

4. Review Town Administrator’s Recommended FY18 Budget

5. Public Records Compliance Policy – 2nd Reading

6. Minutes: March 7, 2017 – Regular & Exec Session

7. Approve Police Union Contract & Fire Union Contract

8. Ratify Finance Director Appointment and Approve MOU

9. Administrator’s Report

10. Old/New Business

11. Executive Session – Litigation

12. Adjournment
________________________________________________________________________________________________________________
Future Agenda Items:

April 4th:
Public Records Policy – 3rd Reading & Approval, Approve FY18 Budget Proposal, Approve & Sign STM & ATM Warrants
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________

March 21, 2017 - BOS Minutes.pdf
(210.91 KiB) Downloaded 47 times

BOARD OF SELECTMEN
MEETING MINUTES
March 21, 2017
Approved April 4, 2017

Call to Order

Mr. Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
National Grid: Michael Frazer, Josh Sztabor
Other Staff and Citizens: James Purcell (Interim Town Administrator), Jeanne Lovett (Finance Director), Atty. Rich Bowen, Bill Cundiff (Town Engineer), Nicholas Cristofori (Comprehensive Environmental Inc.)

• Pledge of Allegiance (00:10)

• Chairman’s Announcements
(00:29)
Mr. Morse thanked the BOS for their patience during his absences.
Mr. Morse expressed his disappointment at the level of decorum displayed at the last joint meeting of the BOS, School Committee, Finance Committee and Strategic Budget Committee, as well as the flow and tempo of the meeting. There will be no more joint meetings going forward. In lieu of these meetings, he will be looking into having a chairmen’s meeting once a quarter. He invited the public to contact him with any questions or concerns regarding the budget.
Mr. Morse thanked Mr. Guzinski for his years of service, dedication and commitment to the Town and presented him with a Certificate of Appreciation and a Douglas axe head on behalf of the BOS.

• Citizen’s Forum (07:57)
No citizens came forward.

1. Pole Petition - #22855146-NW Main Street, Pole 24 (08:07)
In the packet is a petition, maps and related materials.
Mr. Morse opened the public hearing at 7:05 PM. Mr. Frazer joined the meeting. He stated that National Grid is asking to install pole 24 and an anchor to provide service to a house being built at 121 Northwest Main Street. Ms. Kane stated that abutters have been notified.
Mr. Bonin made a motion at 7:11 PM to close the public hearing. Mr. Hughes seconded the motion. All-Aye.
Mr. Hughes made a motion to approve Pole Petition #22855146 as presented. Mr. Cortese seconded the motion. All-Aye.


2. Stormwater Management Plan-Notice of Intent (11:46)
In the packet is a Scope of Work, a contract, maps and related materials.
Mr. Cundiff and Mr. Cristofori joined the meeting and discussed the obligations of the Town relative to the Environmental Protection Agency, Dept. of Environmental Protection and stormwater regulations. Mr. Cundiff did go before the Capital Committee to put this on the Capital Plan for Town Meeting, however it did not score high enough. However, the State and federal governments are mandating implementation of the MS 4 phase 2 program. Comprehensive Environmental, Inc.(CEI) has submitted a proposal for a scope of services in order for Douglas to comply with year one of the requirements. This mandate is unfunded.
Mr. Cristofori gave an overview of what would be required for year one, including a Notice of Intent, the Stormwater Management plan and the six minimum measures. The cost is approximately $50,000. A discussion was held.
Atty. Bowen asked Mr. Cristofori if his company would be willing to change the confidentiality section and remove the requirement that the Town indemnify CEI in the boilerplate contract included in the packet. Mr. Cristofori answered that CEI has worked with clients in the past to rectify the language in the contract.
It was decided to discuss placing this item on the Town Meeting warrant later in the agenda.

3. Review Draft Special (STM) and Annual (ATM) Town Meeting Warrants (32:08)
In the packet are the draft STM and ATM warrants.
Ms. Lovett joined the meeting. Mr. Guzinski stated that the warrants were updated late this afternoon. The first five articles of the ATM are standard, Article 6 is Cable related, Article 7 relates to a 2% COLA for all non-union employees and a step freeze for 2018, Article 8 is recurring business, Article 9 is the Capital Improvement Plan totaling $305,000, Articles 10 and 11 are the ratifications of the Police and Fire Union contracts, Article 12 is the Old Grammar School disposition, Article 13 is for a change of terms of office for the Constable and Town Clerk, Article 14 is to add a local meals tax of 0.75%, Article 15 is to update a bylaw to accurately reflect the Municipal Modernization Act, Article 16 is an adjustment to increase the threshold of jurisdiction of the Building Facilities Construction Committee to $50,000, Article 17 is to adopt the Stretch Energy Code in order for the Town to be eligible to become a Green Community, Article 18 is to establish a temporary moratorium on recreational marijuana, and Articles 19 and 20 are to clarify the Earth Removal and Assisted Living bylaws.
Mr. Guzinski presented the items on the Capital Improvement Plan.
Mr. Cundiff stated that they have received one bid thus far for the Old Grammar School. Mr. Bonin noticed that a cab truck has been parking there overnight. He will ask Police Chief Foley about it.
Atty. Bowen explained the updates referred to in Article 15. Mr. Cundiff explained the changes to the bylaws in Articles 19 and 20. The public hearings for these bylaw changes will be April 25, 2017 at 7:00 PM and 7:15 PM.
Mr. Guzinski said that in order to fund the Stormwater at this Town Meeting, the BOS would need to cut the current Capital Projects, use Stabilization, or make cuts to the FY18 budget. Mr. Guzinski recommended an article at the fall Town meeting and possibly use Free Cash while working in-house to move the plan forward. Mr. Cundiff feels the two priorities would be the operational maintenance manual and the IDDE. A discussion was held.
Article 1 on the STM is for prior year bills, Article 2 is for FY17 budget transfers, Article 3 is a transfer to the Snow and Ice Account, Article 4 is for the Fire rescue/pumper truck, Article 5 is for the Highway catch basin cleaner truck/sander/plow, and Article 6 is to rescind the school debt authorization. Ms. Lovett explained that Articles 4, 5 and 6 use bonded funds remaining from the school project to fund the purchase of the fire pumper/rescue and Highway catch basin cleaner truck/sander/plow, which will result in no increase in property taxes to purchase the two vehicles.
A ten-minute recess was called at 8:20 PM. The meeting reconvened at 8:30 PM.

4. Review Town Administrator’s Recommended FY18 Budget (1:21:23)
In the packet is a Draft FY18 Projected Revenue Budget and the FY18 Town Administrator’s Budget Recommendation.
Mr. Hughes made a motion to approve a 2% COLA increase for non-union employees as presented. Mr. Cortese seconded the motion. All-Aye.
Ms. Lovett presented two changes since the last meeting. New Growth increased from $80,000 to $100,000, and the Norfolk Agricultural assessment increased by $8,000.
Mr. Guzinski stated that when 2% COLA is put in the budget for union and non-union employees, the budget is balanced. $600,000 of Free Cash is being used to balance the budget, which is the most that has ever been used to date. He recommended that the BOS approach the Conservation Committee to transfer $10,000 from their wetlands account towards the Town’s conservation costs, which include the Conservation Agent.
He stated that $22,000 could be saved by cutting the street lighting in half. If that is not done, $22,000 will need to be found elsewhere in the budget. A discussion was held.
Ms. Lovett reminded the BOS that they have decided to increase the Fire Dept. staff; that is in the budget.
Mr. Morse asked what would be saved by eliminating a Town department in lieu of using Free Cash. He feels that $600,000 would be better used in FY19. Mr. Guzinski feels his budget allows Douglas to move forward one year with no elimination of areas of public service. If a department is eliminated and then it is decided to restore it later, it takes a number of years to build it back up. He urged the BOS to look at the long-term and where they want the Town to go. A discussion was held, including closing the library.
Mr. Guzinski stated that the goal for next week is to decide how to close the $22,000 gap and make a decision about services in the Town.
The Finance Committee’s budget hearing is scheduled for April 11, 2017.

5. Public Records Compliance Policy-2nd Reading (2:05:06)
In the packet is a draft Town of Douglas Public Records Compliance Policy.
Mr. Guzinski stated that there have been no changes since the last meeting. There were no questions. This will be on the agenda for the next meeting for the third reading and possible approval.

6. Approval of the Minutes (2:06:41)
March 7, 2017 Regular and Executive Session: Mr. Hughes made a motion to approve the minutes of the March 7, 2017 BOS regular session meeting as presented and to approve and retain in their entirety the minutes of the March 7, 2017 BOS Executive Session meeting as presented. Seconded by Mr. Bonin. All-Aye.

7. Approve Police Union Contract & Fire Union Contract
(2:06:20)
Mr. Guzinski stated that the one year Memorandum of Agreement (MOU) has been successfully negotiated with a 2% COLA and a step freeze. There is an increase in the detail rate for non-town police details. Both contracts have been approved by the bargaining units and are for the period of July 1, 2017 to June 30, 2018.
Mr. Hughes made a motion to approve the Memorandums of Agreement as presented. Mr. Cortese seconded the motion. All-Aye.

8. Ratify Finance Director Appointment and Approve MOU (2:09:03)
Mr. Guzinski stated that the Finance Director/Treasurer is up for reappointment.
It was the consensus of the BOS to increase the Finance Director/Treasurer appointment to five years.
Mr. Hughes made a motion to ratify the Finance Director’s appointment and approve the MOU with the change of increasing the term from three to five years. Mr. Bonin seconded the motion. All-Aye.

9. Town Administrator’s Report (2:13:37)
Mr. Guzinski feels he is leaving the Town in good hands. He thanked the BOS.

10. Old/New Business (2:14:22)
Old Business: Mr. Davis asked if the Highway Dept. could make minor repairs to the gazebo, as well as paint it. Mr. Guzinski has spoken with Mr. Purcell and the Highway Dept. Superintendent. Mr. Purcell stated that unless there is a lot of down time in the Highway Dept., he feels the best value would be to contract the job. He believes that cost would be approximately $1,500. Mr. Morse asked that Blackstone Valley Tech be contacted about doing the work.
New Business: There was no new business.

11. Executive Session – Litigation
(2:16:51)
Mr. Cortese made a motion at 9:25 PM to go into Executive Session for the purpose of litigation and to return to Regular Session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
The BOS meeting recessed and reconvened in the BOS office at 9:35 PM.

12. Adjournment (2:17:20)
Mr. Hughes made a motion at 9:46 PM to adjourn. Mr. Bonin seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
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