BOS - May 16, 2017

BOS - May 16, 2017

Postby Suzanne Kane » Thu May 11, 2017 2:46 pm

Board of Selectmen
Agenda
May 16, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance

1. Re-Organization
• Chairman’s Announcements
• Citizen’s Forum

2. Old Grammar School Disposition Committee Statement

3. Approve Junk Dealer License Renewals – Beaupre Scrap and Simply
Posh

4. Approve Common Victualler’s License Renewal – G’Licious

5. Approve Road Use – Tri-State Trek ALS TDI Fundraiser

6. Public Records Policy – 3rd Reading and Approval

7. OPEB Policy

8. Review & Adopt BOS Policies & Procedures

9. Ratify Police Chief & Lieutenant Contracts

10. Minutes: April 11, 2017 and April 18, 2017

11. Interim Town Administrator’s Report

12. Old/New Business

13. Adjournment
_______________________________________________________________________________
Future Agenda Items

June 6th:
Annual Appointments

June 20th: TA Screening Committee Presentation of Candidates
_______________________________________________________________________________
_______________________________________________________________________________
May 16, 2017 - BOS Minutes.pdf
(204.8 KiB) Downloaded 85 times


BOARD OF SELECTMEN
MEETING MINUTES
May 16, 2017
Approved June 6, 2017


Call to Order

Mr. Purcell called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse, Tim Bonin, David Cortese, Hal Davis, Mike Hughes, James Purcell (Interim Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens:

• Pledge of Allegiance (00:20)

1. Reorganization (00:42)
Mr. Cortese made a motion to nominate Kevin Morse as Chairman of the Board of Selectmen. Mr. Davis seconded the motion. All-Aye.
Mr. Morse took over as Chairman.
Mr. Bonin made a motion to nominate Dave Cortese as Vice Chairman of the Board of Selectmen, Mr. Hughes seconded the motion. All-Aye

• Chairman’s Announcements (02:38)
There were no announcements.

• Citizen’s Forum (02:40)

2. Old Grammar School Disposition Committee Statement (02:45)
In the packet is a memo to the BOS dated 5/12/17, a report dated 4/27/17 and other materials.
This item was placed on hold.

3. Approve Junk Dealer License Renewals-Beaupre Scrap & Simply Posh
(02:53)
In the packet are renewal applications and related materials.
Ms. Kane presented the applications. The applications are complete.
Mr. Cortese made a motion to approve the Junk Dealer License renewals for Beaupre Scrap and Simply Posh as presented. Mr. Davis seconded the motion. All-Aye.

4. Approve Common Victualler’s License Renewal-G’Licious
(04:03)
In the packet is an application and related materials.
Ms. Kane presented the application. The application is complete.
Mr. Bonin made a motion to approve the Common Victualler’s License renewal for G’Licious as presented. Mr. Cortese seconded the motion. All-Aye.

5. Approve Road Use-Tri-State Trek ALS TDI Fundraiser (05:38)
In the Packet is a letter to Chief Foley dated 2/22/17, Certificates of Liability, maps and related materials.
Ms. Kane stated that this is a yearly fundraiser. This year it coincides with road construction on Rte. 16. Ms. Kane contacted the applicant and an alternate route was devised. Public Safety had no objections to the route.
Mr. Cortese made a motion to instruct Mr. Purcell to sign the Road Use application for the Tri-State Trek to be held on June 23, 2017. Mr. Hughes seconded the motion. All-Aye.

6. Public Records Policy-3rd Reading and Approval (07:11)
In the packet is “Town of Douglas Public Records Compliance Policy”.
Mr. Purcell stated that since the last meeting, changes have been made to exempt Appendix A from a three readings approval method.
Mr. Hughes made a motion to approve the Public Records policy as presented. Mr. Cortese seconded the motion. All-Aye.

7. OPEB Policy-3rd Reading and Approval (09:40)
In the packet is a copy of the 1/28/14 minutes, “Town of Douglas OPEB Trust Investment Policy Statement” and related materials.
This item was placed on hold.
Mr. Purcell stated that the second reading was in 2014. Mr. Purcell will be asking the Finance Director, Jeanne Lovett to make a recommendation to the BOS. Ms. Lovett was advised by the auditors that they believe the Municipal Modernization Act will affect the contents of this policy.

8. Review and Adopt BOS Policies & Procedures (10:51)
In the packet is “Town of Douglas Board of Selectmen Operating Policies and Procedures”.
Mr. Purcell stated that no changes have been made to the policy.
Mr. Davis made a motion to adopt the Board of Selectmen Policies and Procedures as presented. Mr. Bonin seconded the motion. All-Aye.

9. Ratify Police Chief & Lieutenant Contracts (11:35)
In the packet is the Chief of Police Contract, a memo from Lt. Miglionico dated 4/17/17, a document entitled “History/Comments/Attachments-Final”, Douglas Police Dept. Lieutenant Contract and related materials.
Mr. Purcell stated that the Police Chief contract has a 2% increase. A line was added to give the Town Administrator the option to waive an evaluation of the Chief at their discretion.
Since Chief Foley will be retiring in March, 2018, under part 11 “Compensation”, he will be paid an annualized rate.
Mr. Purcell asked that the last page entitled “History/Comments/Attachments-Final” be incorporated by reference into the minutes. Mr. Purcell read the comments from Chief Foley.
Mr. Hughes made a motion to ratify the Police Chief contract as presented. Mr. Cortese seconded the motion. All-Aye.
Mr. Purcell stated that the lieutenant’s contract extension reflects a 2% increase. The terms have not changed.
Mr. Bonin made a motion to ratify the Policy Lieutenant contract. Mr. Hughes seconded the motion. All-Aye.

10. Approve Minutes: April 11 & April 18, 2017 (19:54)

Mr. Bonin made a motion to approve the minutes of the April 11, 2017 and April 18, 2017 BOS meetings as presented. Seconded by Mr. Cortese. All-Aye.

11. Interim Administrator’s Report (20:15)
In the packet is a schedule for the North Street Bridge project.
Mr. Purcell stated that Fire Chief Kent Vinson submitted a request to dispose of Self-Contained Breathing Apparatuses (SCBA) that are no longer certified. There are 16 harnesses, 20 bottles and 15 masks. Chief Vinson has asked for permission to donate the equipment to the State Fire Academy. Mr. Purcell approved the request, provided Chief Vinson obtains a receipt from the Fire Academy.
Mr. Purcell announced a change in the contract terms with the Worcester Business Development Corp. (WBDC). The contract was set to expire on 6/30/17. Mr. Davis negotiated payment terms to terminate the contract before the expiration date. There will no longer be an up-front monthly payment for WBDC’s services. They will now be paid hourly, as the Town is down to a few thousand dollars for this appropriation.
Mr. Purcell stated that the office supply contract with W.B. Mason has been renewed for FY18. The contract has been expanded to include janitorial and facility supplies.
Mr. Purcell stated that Highway bids have been opened for washed sand, processed gravel, line painting services, etc. Mr. Purcell stated that prices are stable as compared to last year.
Mr. Purcell stated that the temporary repairs on North Street Bridge were started on May 2, 2017. The execution of that fix was well planned and well executed. Mr. Purcell reviewed the schedule. The repairs should be finished before school starts up again. In response to Mr. Bonin’s inquiry, Mr. Purcell will ask if the bridge can be expanded to include sidewalks. Mr. Cortese recalled that the Army Corps. of Engineers was planning a separate bridge for pedestrians.
Mr. Purcell stated that the Town Hall window replacement bids are due 6/7/17 and the only part left to be painted on the gazebo is the floor.

12. Old/New Business (32:17)
Old Business: Mr. Bonin asked about the Town Administrator screening process. Mr. Cortese replied that the committee has been meeting and will start the interview process soon. He feels that Douglas has some very good candidates. Mr. Cortese plans to minimize his participation in the BOS interviews as he will be interviewing the candidates as part of the search committee.
New Business: Mr. Bonin asked about the permitting process for Medicinal Alternatives, the medical marijuana facility. Mr. Purcell stated that the applicants are tiring of the time it is taking for public review. The zoning bylaw section 9.4.2 calls for an internal review process and sets a 35-day limit on comments. That limit expires on the 24th, which is one day after the Planning Board’s next meeting. Mr. Purcell will ask the chairman of the Planning Board and the Town Engineer to come to a BOS meeting. A discussion was held.

13. Adjournment (39:42)
Mr. Cortese made a motion at 7:42 PM to adjourn. Mr. Hughes seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 601
Joined: Wed May 25, 2005 2:01 pm

Return to 2017 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest

cron