BOS - June 20, 2017

BOS - June 20, 2017

Postby Suzanne Kane » Tue Jun 13, 2017 10:10 am

Board of Selectmen
Agenda
June 20, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Town Administrator’s Screening Committee Report/Presentation and
Set Up Schedule for Boards Interviewing Process

2. Cable Advisory Committee Update & Vote on Cable Access Fees

3. Approve Entertainment License – Kelly-Miller Circus

4. Award Municipal Window Replacement Contract

5. Appointment – Open Space – Gerardi

6. Appointment – BOS Representatives for CMRPC

7. Minutes: June 6, 2017 & June 6, 2017 Exec. Session

8. Interim Town Administrator’s Report

9. Old/New Business

10. Adjournment
_____________________________________________________________________________
Future Agenda Items

TBD:
Meeting with Jon Juhl Associates
_____________________________________________________________________________
_____________________________________________________________________________
June 20, 2017 - BOS Minutes.pdf
(204.33 KiB) Downloaded 46 times

BOARD OF SELECTMEN
MEETING MINUTES
June 20, 2017
Approved July 11, 2017


“Call to Order

Chairman Kevin Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin (Absent), David Cortese (Vice Chairman-Absent), Hal Davis, Mike Hughes, James Purcell (Interim Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Police Chief Patrick Foley, Fire Chief Kent Vinson, Bill Cundiff (Town Engineer), John Furno (Highway Dept. Superintendent), Adam Furno (Facilities Maintenance Manager), Tom Devlin (Douglas Cable Access Committee), Ellen Gerardi

• Pledge of Allegiance
(00:08)

• Chairman’s Announcements
(00:26)
There were no announcements.

• Citizen’s Forum (00:29)
No citizens came forward.

1. Town Administrator Screening Committee (TASC) Report/Presentation & Set Up Schedule for BOS Interviewing (00:33)
In the packet is the Town Administrator Screening Committee Final Report and related materials.
Chief Foley joined the meeting on behalf of the TASC. Members of the committee were Dave Cortese, Chief Foley, Chief Vinson, Jeanne Lovett, John Furno, Suzanne Kane, and Howard D’Amico. Chief Foley presented the committee’s process and final report. Six candidates were interviewed by the Committee, and the following two finalists chosen: Christopher Sandini of Upton and Matthew Wojcik of Westport.
Mr. Purcell recommended that the BOS call a special meeting as early as possible to interview the candidates. Mr. Morse will send an email to the absent members of the BOS to check their availability for Tuesday and Thursday of next week. It is the goal of the BOS to have an appointment made before the end of the fiscal year, June 30, 2017.
Mr. Davis made a motion to disband the Town Administrator Screening Committee. Mr. Hughes seconded the motion. All-Aye.
Mr. Morse thanked the TASC for their work.

2. Cable Advisory Committee Update & Vote on Cable Access Fees (10:06)
In the packet is section 8.3(b) of the Cable Television License with Charter Communications, an Interim Town Administrator Request dated 3/27/17, and related materials.
Mr. Devlin joined the meeting to request an increase in funding for the Charter assessment to 3%, which would be a total of $63,549.60. The Douglas Cable Advisory Committee (DCAC) is creating a video archive of the Town. Mr. Devlin described all that the DCAC does and all the events they cover. He stated that they may need to purchase equipment to keep up with the technology.
Mr. Davis made a motion to approve the increase of the Charter Cable Assessment fee by 3% as presented. Mr. Hughes seconded the motion. All-Aye.

3. Approve Entertainment License-Kelly-Miller Circus
(13:26)
In the packet is a New Entertainment Checklist, Town of Douglas Traveling Zoo Conditions May 3, 2006 – May 3, 2016, and related memos and emails.
Ms. Kane presented the application. This is the third time the circus has come to Douglas. Ms. Kane has requested comments from the Board of Health (BOH), the Building Dept., and Police and Fire. Police and Fire have requested details. The circus has all of the permits needed by the BOH. The Building Dept. has not received everything they need from the circus yet. Ms. Kane read the conditions from last year which are included in the packet.
Mr. Davis made a motion to approve the Entertainment License for the Kelly-Miller Circus for July 1, 2017 2 pm – 8 pm and Sunday, July 2, 2017 2 pm – 5 pm at 74 Main Street contingent upon the Building Dept.’s approval, agreement to Police and Fire detail as recommended by Douglas chiefs, and approval of the State’s Sunday Entertainment License. Mr. Hughes seconded the motion. All-Aye.

4. Award Municipal Window Replacement Contract
(18:54)
In the packet is a memo from the BFCC dated 6/15/17 and related materials.
Mr. Cundiff and Mr. Adam Furno joined the meeting. Mr. Cundiff reviewed the summary in the packet. The Building Facilities Construction Committee (BFCC) received three bids for the window project, one of which was disqualified. They are recommending Vareika Construction for a contract amount of $114,700.
. Mr. Hughes made a motion to ward the Municipal Center window replacement contract to Vareika Construction, Inc. of West Bridgewater for a contract amount of $114,700, pending reference checks. Mr. Davis seconded the motion. All-Aye.
Mr. Cundiff stated that he has a proposal from an architect for the Municipal Center fire alarm project, and the BFCC is in the process of reviewing it.

5. Appointment-Open Space (24:01)
In the packet is an application and related emails and materials.
Ms. Gerardi joined the meeting and described her interest in the Committee.
Mr. Davis made a motion to appoint Ellen Gerardi to the Open Space Committee for a term ending June 30, 2019. Mr. Hughes seconded the motion. All-Aye.

6. Appointment-BOS Representatives for CMRPC (26:28)
Mr. Hughes made a motion to appoint Tim Bonin as the BOS representative to the Central Mass. Regional Planning Commission (CMRPC) and Dave Cortese as the alternate. Mr. Davis seconded the motion. All-Aye.

7. Approve Minutes: June 6, 2017 and June 6, 2017 Executive Session (27:47)
Mr. Hughes made a motion to approve the minutes of the June 6, 2017 regular session BOS meeting as presented. Seconded by Mr. Davis. All-Aye.
Approval of the June 6, 2017 BOS Executive Session meeting minutes was deferred to the next meeting.

8. Interim Administrator’s Report (28:38)
Mr. Purcell stated that they are expecting delivery of the new catch basin cleaner this Thursday. The Highway Dept. will be ready to attach the snow blower to the payloader for this coming winter.
Mr. Purcell stated that he gave Chief Vinson authorization to order a special washing machine and dryer. Funds will be available July 1, 2017. Chief Vinson has three bids. The low bid is within the appropriated amount of $15,000.
Mr. Purcell stated that the company from Ashland that currently serves the Transfer Station has won the bid for the contract that is expiring. The Board of Health is recommending the execution of the contract.
Mr. Purcell stated that they have restarted the buckeye property acquisition process that was started in November of last year by the Water/Sewer Dept. It will take approximately a week to get a deed to the Town. Environmental assurances are forthcoming.
Mr. Purcell stated that the Veterans’ Services contract has been agreed to terms by the four towns and extended to June 30, 2018.
Mr. Purcell stated that the list of Town Administrator appointees is expiring on June 30, 2017. All but one of the letters went out today.

9. Old/New Business (33:47)
Old Business: There was no old business.
New Business: Mr. Davis asked Mr. John Furno about the gypsy moth situation in Town. Mr. John Furno replied that Douglas is in better shape this year than last year. There may be one year left in the gypsy moth’s three-year cycle.

10. Adjournment (34:36)
Mr. Davis made a motion at 7:35 PM to adjourn. Mr. Hughes seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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