BOS - July 11, 2017

BOS - July 11, 2017

Postby Suzanne Kane » Thu Jul 13, 2017 12:21 pm

Board of Selectmen
Agenda
July 11, 2017
Municipal Center Resource Room

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Liquor License Hearing – Transfer

2. Ratify Fire Chief Contract

3. Discuss Interviews and Select Town Administrator.

4. Minutes: June 6, 2017 – Exec Session, June 20th and June 27th, 2017

5. Interim Administrator Report
• Fee Adjustments
• Town Clerk
• CML’s

6. Old/New Business

7. Executive Session – Possible Contract Negotiations

8. Adjournment
_________________________________________________________________________________
Future Agenda Items:

Aug. 1st:
Pole Petition – Yew St.

TBD: John Juhl Assoc – Old Grammar School
________________________________________________________________________________
________________________________________________________________________________
July 11, 2017 - BOS Minutes.pdf
(156.43 KiB) Downloaded 29 times


BOARD OF SELECTMEN
MEETING MINUTES
July 11, 2017
Approved August 1, 2017

Call to Order

Vice Chairman David Cortese called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman-Absent), Tim Bonin, David Cortese (Vice Chairman), Hal Davis (Arrived 7:06 PM), Mike Hughes, Jim Purcell (Interim Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, John Furno, Christopher Sandini (TA Candidate), Frank Niro, Chanjay Amin

• Pledge of Allegiance (not recorded)

A recess was called at 7:02 PM and the meeting reconvened at 7:08 PM. Recording began at this time.

• Chairman’s Announcements (00:09)
There were no announcements.

• Citizen’s Forum
(00:13)
No citizens came forward.

1. Liquor License Hearing: Transfer
(00:19)
In the packet is an application and related materials.
Ms. Kane stated that the application has been before the BOS, but it had not been advertised. Nothing has changed since the last time the application was before the BOS, except that it has been advertised. The typo in the ad, “Douglas Pack” vs. “Douglas Pak” will not affect the approval.
Mr. Davis made a motion to approve the Liquor License transfer for Douglas Package Store to Douglas Pack as presented. Mr. Hughes seconded the motion. All-Aye.

2. Ratify Fire Chief Contract
(02:03)
In the packet is an Employment Agreement and related materials.
Mr. Purcell stated that the chief is currently in the M Group in the Personnel Bylaw grouping. Mr. Purcell feels it is appropriate to consider keeping him on an employment agreement rather than a line in the personnel bylaw. He and the Chief considered a contract similar to the police chief’s contract. Section 41.108.0 permits contracts between the fire chief and BOS. Mr. Purcell feels that having a contract with the fire chief will clear conflicts with the Personnel Bylaw. The fire chief would retain all benefits that he is currently entitled to under the Personnel Bylaw-no more, no less. Mr. Purcell merged the fire chief’s base salary with the stipends that he receives for various EMS certifications, etc. Stipends are not calculable for pension purposes. This does not affect ongoing operations for the three years of the contract.
Chief Vinson is an instructor at the State Fire Academy in Stow and a certified Fire Chief under that public safety structure. Mr. Purcell wants to freeze that commitment to 30-35 hours/month. Any work that is not Douglas-related would need written approval from the Town Administrator (TA).
There is specific language in the contract that there are no provisions for buy-back of any portion of sick time upon retirement.
Mr. Purcell suggested that there are other professionals in Town that the BOS may want to consider for Employment Agreements.
Chief Vinson feels that his interests are served by this contract. It has been reviewed by Labor Counsel. Chief Vinson thanked the BOS for their support.
Mr. Cortese and Mr. Hughes spoke in favor of the contract. Mr. Bonin was concerned about limiting the Chief to 30-35 hours/month for the Fire Academy. Chief Vinson is comfortable with that limitation.
Mr. Hughes made a motion to ratify the Fire Chief Contract as presented. Mr. Davis seconded the motion. All-Aye.

3. Discuss Interviews and Select Town Administrator (18:04)
Mr. Hughes recused himself and left the room at 7:27 PM. Mr. Purcell presented an email submitted by Mr. Morse, dated July 11, 2017, subject: Tonight’s Meeting (attached to the minutes). This was the first time the BOS had seen the email. Mr. Cortese read the email in which Mr. Morse recommended Matthew Wojcik for the position of TA. A discussion was held.
Mr. Davis made a motion to extend an offer appointment to Matthew Wojcik for the position of Town Administrator for the Town of Douglas. Mr. Bonin seconded the motion. All-Aye.
Mr. Sandini thanked the BOS and stated, should negotiations fall through with Mr. Wojcik, he is open to coming back to speak with the BOS.
Mr. Hughes rejoined the meeting.

4. Approve Minutes: June 6, 2017 Executive Session and June 20 & June 27, 2017 (29:00)
Mr. Davis made a motion to approve and retain in their entirety the minutes of the June 6, 2017 Executive Session BOS meeting as presented and to approve the minutes of the June 20, 2017 and June 27, 2017 BOS regular session meetings as presented. Seconded by Mr. Bonin. Aye-3, Mr. Hughes abstained.

5. Interim Town Administrator’s Report (29:32)
In the packet are proposed fee schedules.
Mr. Purcell stated that the North Street Bridge project and Highway Dept. snowblower attachment are formally out to bid.
A deed for the “Buckeye” property has been delivered to the Town in good form. It has been suggested that a title search be done before the legal documents are executed by the BOS. Mr. Purcell has not yet heard from the Water/Sewer Dept. A site visit may be in order.
Ms. Kane stated that she met with Partner’s Technology regarding the Town’s phone system that was funded under the Capital Plan article at Town Meeting. They are going to add on to the Police Dept.’s existing system. Existing wiring will be used and being Cat. 3 will not be an issue because Partner’s Technology has a converter. Wiring will be updated using an IT grant in February, which will bring the system up to Cat. 6. An agreement has been signed. Installation will begin in September and will take a few weeks.
Ms. Lovett stated that the Strategic Budget Committee asked the departments for a revenue survey with local towns to see where they stand with local receipts. Ms. Lovett presented proposed fee schedules for the Town Clerk, CML-Treasurer/ Collector, and Board of Health (BOH) for consideration. The BOH voted on 2/13/17 to increase their fees effective 7/1/17. A discussion was held.
Mr. Hughes made a motion to approve the fees for the Town Clerk, CML-Treasurer/Collector and Board of Health as presented. Mr. Davis seconded the motion. All-Aye.

6. Old/New Business (38:25)
Old Business: There was no old business.
New Business: Mr. Bonin stated that he has heard that some residents are not watching the local cable shows because the volume of the recordings is too low. Ms. Kane spoke with Pat today about mics in the audience. Pat will look into the issue. She will let him know there is more to the issue than just volume in the audience.
Mr. Cortese offered to represent the BOS in contract negotiations with Mr. Wojcik. He feels that Mr. Morse should also be involved. Mr. Davis made a motion to appoint Dave Cortese and Kevin Morse to represent the BOS in contract negotiations with the appointee for the Town Administrator’s position. Mr. Bonin seconded the motion. All-Aye.

7. Executive Session – Contract Negotiations (41:44)
Mr. Bonin made a motion at 7:49 PM to go into Executive Session for the purpose of contract negotiations and to return to regular session for the purpose of adjournment. Mr. Davis seconded the motion. Mr. Hughes recused himself. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Abstained and left the building.
The meeting was recessed and moved to the BOS office. The meeting reconvened at 7:52 PM.

8. Adjournment (42:37)
Mr. Bonin made a motion at 8:04 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.


Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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