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BOS - October 17, 2017

PostPosted: Fri Oct 13, 2017 6:31 am
by Suzanne Kane
Board of Selectmen
Agenda
October 17, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Hearing – Pole Petition # 2475009 – Depot Street

2. Approve Class II License Application – Main St. Auto (Cherrier)

3. Authorize North Street Bridge Retaining Wall Repair Project
Amendment to the Engineering Agreement

4. Appointment – Economic Development Committee – Chamberland

5. Intermunicipal Agreement for IT

6. Sign November 6th Special Town Meeting Warrant

7. Assign Motions

8. Police Chief Job Posting & Amended Job Description

9. Minutes – September 19, 2017, October 3, 2017

10. Town Administrator’s Report

11. Old/New Business

12. Adjournment
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Future Agenda Items:

Nov. 7th:
State Forest Trust Fund

TBD: Ratify Tax Rate, Jon Juhl w/Senator Fattman & Rep McKenna
Meet w/Lt. Miglionico – No Solicitation Bylaw, Qrtly meeting with
Finance Director, School Admin, & FinCom
___________________________________________________________________________________
___________________________________________________________________________________
October 17, 2017 - BOS Minutes.pdf
(159.39 KiB) Downloaded 6 times

BOARD OF SELECTMEN
MEETING MINUTES
October 17, 2017
Approved November 7, 2017


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Michael Parent (National Grid), Les Stevens (66 Depot Street), Robert Cherrier (Douglas Auto Sales), Eric Chamberland

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:31)
There were no announcements.

• Citizen’s Forum
(00:38)
No citizens came forward.

1. 7:01 PM Hearing-Pole Petition #2475009-Depot Street
(00:45)
In the packet are a petition, an abutters list, maps, a Dig Safe Notice, and related memos, emails and materials.
Mr. Morse opened the public hearing. Mr. Parent and Mr. Stevens joined the meeting. Mr. Stevens stated that a pole in the center of a driveway at 66 Depot Street is being moved to the left side of the property. This pole only services this one location. There were no issues or opposition.
Mr. Hughes made a motion to close the public hearing at 7:06 PM for Pole Petition #2475009. Mr. Cortese seconded the motion. All-Aye.
Mr. Cortese made a motion to approve Pole Petition #2475009 as presented. Mr. Davis seconded the motion. All-Aye.
Ms. Kane will fax the approved application to Mr. Parent in the morning.

2. Approve Class II License Application- Douglas Auto Sales (Cherrier) (06:58)
In the packet are an application, a Business Certificate, related zoning bylaw excerpt 3.2.1.3 a-g, emails and materials.
Ms. Kane stated that the license is for internet sales only. The applicant submitted a Business Certificate. The Building Inspector Larry Lench, conditioned the license to include that no more than one unregistered vehicle be allowed on the property, no outside storage of car parts or parts cars, and no customers coming to the property. Per Mr. Lynch’s recommendation, Ms. Kane added zoning bylaw 3.2.1.3 items a-g to the conditions. Mr. Cherrier joined the meeting. He stated that this will not be his primary business.
Mr. Davis made a motion to approve the class II license for Douglas Auto Sales, Inc. with the conditions as presented to expire on January 1, 2018. Mr. Cortese seconded the motion. All-Aye.

3. Authorize North Street Bridge Retaining Wall Repair Project, Amendment to the Engineering Agreement (14:44)
In the packet are Amendment #1 and related emails and materials.
Mr. Wojcik stated that there are two pieces to this project: the engineering and design and the physical construction. The construction was completed ahead of schedule and 3% under budget. The final cost is approximately $140,000.
The engineers did not submit a change order early in the process relating to latent conditions that required the design to be revisited. The Town was under-billed. Mr. Wojcik pushed back on the costs related to errors or oversight, and the final document in front of the BOS reflects those efforts. The net additional cost is $12,958, which brings the project budget slightly over budget.
Mr. Davis made a motion to approve the amendment to Greenman-Pedersen’s engineering agreement for the North Street Bridge retaining wall repair project as presented. Mr. Hughes seconded the motion. All-Aye.
Mr. Cortese made a motion to authorize the Town Administrator to sign the approved amendment as presented. Mr. Hughes seconded the motion. All-Aye.

4. Appointment-Economic Development Commission (EDC)-Chamberland (18:43)
In the packet are an application and related materials.
Ms. Kane stated that the EDC supports the appointment, which fills a vacancy on the committee. Mr. Chamberland joined the meeting.
Mr. Bonin made a motion to appoint Eric Chamberland to the Economic Development Commission for a term ending June 30, 2018. Mr. Hughes seconded the motion. All-Aye.

5. Intermunicipal Agreement for IT (22:32)
In the packet are a letter to Adam Gaudette dated 10/6/17 and an Intermunicipal Agreement.
Mr. Wojcik stated that Douglas contracts with Northbridge for IT services. Douglas pays approximately 20% of the expenses. The agreement is in its last renewal term. Mr. Wojcik has negotiated reducing the term to the end of the fiscal year because Douglas needs additional IT hours to run the help desk, help with the server upgrade and getting the new website running. A discussion was held.
Mr. Hughes made a motion to approve the Intermunicipal Agreement for IT as presented to expire June 30, 2018. Mr. Bonin seconded the motion. All-Aye.
Mr. Hughes made a motion to authorize the Town Administrator to sign the Intermunicipal IT Agreement with the Town of Northbridge. Mr. Cortese seconded the motion. All-Aye.


6. Sign November 6, 2017 Special Town Meeting (STM) Warrant (32:48)
In the packet is the STM warrant.
Ms. Kane stated that since the last meeting, the values for Articles 7 and 10 have been filled in. Mr. Wojick stated that on advice from Town Counsel, the Board of Assessor’s assessed values can be used as the dollar amount for a “not to exceed” amount on those articles.
Mr. Wojcik explained that Eminent Domain is probably the only solution that will rectify the title for 43 Gilboa Street in Article 7.
Mr. Hughes made a motion to approve the November 6, 2017 Special Town Meeting Warrant as presented. Mr. Cortese seconded the motion. All-Aye.

7. Assign Motions (39:55)
In the packet is a list of Motions and Presenters.
1. Mr. Hughes 6. Mr. Morse
2. Mr. Cortese 7. Mr. Davis
3. Capital Committee 8. Mr. Davis
4. Mr. Morse 9. Planning Board
5. Mr. Morse 10. Planning Board

8. Police Chief Job Posting & Amended Job Description (44:17)
In the packet are a job posting and job description for the Chief of Police.
Mr. Wojcik stated that Town Counsel made edits to the job description relating to the physical requirements of the job and supervisory responsibilities. The posting is intended to be an internal posting. He would like candidates to answer the question as to where they see the department in five and ten years and how to get there with the current financial challenges.
It was decided to amend “supervises a department of 25-30 personnel” to “supervises all department personnel” in the Supervisory section.
Mr. Bonin made a motion to approve the Police Chief job posting and job description as amended. Mr. Hughes seconded the motion. All-Aye.
Mr. Wojcik would like at least one member of the BOS to be assigned to the interview process. Mr. Cortese agreed to be involved in that capacity.

9. Approve Minutes: September 19 and October 3, 2017 (52:00)
Mr. Bonin made a motion to approve the minutes of the September 19, 2017 regular session BOS meeting as presented. Seconded by Mr. Cortese. Aye-4, Mr. Hughes abstained.
Mr. Hughes made a motion to approve the minutes of the October 3, 2017 regular session BOS meeting as presented. Seconded by Mr. Davis. All-Aye.

10. Town Administrator’s Report
(53:15)
Mr. Wojcik has circulated a map of parcels of land included in the tax base, which was generated by Planning and Community Development. He has posted on the Small Town Administrators and Managers Association asking if any other town feels the same as Douglas as to how to grow revenue with these restraints. At least fourteen communities have expressed a desire to be involved in a working group to develop recommendations to bring to the Commonwealth for solutions. Mr. Wojcik will be pursuing this over the next couple weeks.
The Dept. of Conservation and Recreation Commissioner is coming to the BOS’s next meeting.

11. Old/New Business (56:31)
Old Business: There was no old business.
New Business: There was no new business.

11. Adjournment (56:45)
Mr. Hughes made a motion at 7:56 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary